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Mailing Assistant Jobs in Michigan (NOW HIRING)

HAMILTON COMMUNITY HEALTH NETWORK

Dental Assistant

Flint, MI · On-site

$17.50 - $22.75/hr

This position is responsible for performing duties which assist the Dental Director, Dentists, and ... models for mailing to outside laboratory technicians. Education and/or Experience High school ...

Keystone Cooperative

Administrative Assistant

Eau Claire, MI · On-site

$16.50 - $22.50/hr

Customer Service And Administrative Assistant Approximately 8 am to 4:30 pm with some flexibility ... and mailing. * Balance cash drawer daily * Compiles, sorts, and distributes daily mail. Receive ...

Keystone Cooperative

Administrative Assistant

Eau Claire, MI · On-site

$16.50 - $22.50/hr

This role will assist with accounts receivables as well as verifying, filing, and responding to ... and mailing. * Balance cash drawer daily * Compiles, sorts, and distributes daily mail. Receive ...

Keystone

Administrative Assistant

Eau Claire, MI · On-site

$16.50 - $22.50/hr

This role will assist with accounts receivables as well as verifying, filing, and responding to ... and mailing. * Balance cash drawer daily * Compiles, sorts, and distributes daily mail. Receive ...

MC Molds , Inc.

Administrative Assistant

Williamston, MI · On-site

$15.75 - $21/hr

Perform data entry, scanning, mailing, copying, and faxing. Schedule appointments, meetings, and travel arrangements. Maintain contact lists and update office policies and procedures. Assist with ...

Lighthouse Electrical Service

Office Help

Madison Heights, MI · On-site

$15.50 - $20.25/hr

Perform various general office duties, including typing, copying, scanning, mailing * Scheduling appointments * Answer inbound telephone calls * Assist with developing, updating, and/or reviewing ...

Lighthouse Electrical Service

Office Help

Madison Heights, MI · On-site

$15.50 - $20.25/hr

Perform various general office duties, including typing, copying, scanning, mailing * Scheduling appointments * Answer inbound telephone calls * Assist with developing, updating, and/or reviewing ...

Dorsey College

Administrative Assistant

Dearborn, MI · On-site

$16.50 - $22.25/hr

Administrative Assistant The Administrative Assistant will report directly to the Managing Director ... Ensure all information is ready for New Student Orientation, including mailing orientation letters ...

Talascend

Executive Administrative Assistant

Troy, MI · On-site

Responsibilities * Assist the current executive to better serve the C-Suite office by performing general office duties such as mailing, making copies/prints, coordinating schedules, and maintaining ...

Lighthouse Electrical Service

Office Help

Madison Heights, MI · On-site

$15.50 - $20.25/hr

Perform various general office duties, including typing, copying, scanning, mailing * Scheduling appointments * Answer inbound telephone calls * Assist with developing, updating, and/or reviewing ...

Lighthouse Electrical Services

Office Help

Madison Heights, MI · On-site

$15.50 - $20.25/hr

Perform various general office duties, including typing, copying, scanning, mailing Scheduling appointments Answer inbound telephone calls Assist with developing, updating, and/or reviewing operating ...

Dorsey College

Administrative Assistant - DC

Saginaw, MI · On-site

$16.75 - $22.50/hr

Administrative Assistant The Administrative Assistant will report directly to the Managing Director ... Ensure all information is ready for New Student Orientation, including mailing orientation letters ...

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Mailing Assistant information

What is a mailing assistant?

Mailing Assistants are professionals who handle the preparation, sorting, and distribution of mail within organizations or for mailing services. Their duties often include addressing envelopes, affixing postage, operating sorting machines, and ensuring that outgoing and incoming mail is processed efficiently and accurately. They may also be responsible for maintaining mailing lists and ensuring compliance with postal regulations. Mailing Assistants play a critical role in ensuring timely correspondence and delivery of materials.

What are the key skills and qualifications needed to thrive as a mailing assistant?

To thrive as a Mailing Assistant, you need strong organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with mail sorting equipment, postage meters, and shipping software like USPS or FedEx systems is commonly required. Reliability, time management, and effective communication are important soft skills for managing deadlines and coordinating with team members. These abilities ensure accurate and timely mail processing, which is critical for efficient business operations and customer satisfaction.

What are some common challenges mailing assistants face, and how can they effectively manage high-volume mailing tasks?

Mailing Assistants often encounter challenges such as processing large volumes of mail under strict deadlines and ensuring accuracy in sorting and labeling. To manage these tasks effectively, it's important to develop strong organizational skills, maintain attention to detail, and utilize automated mailing equipment efficiently. Collaborating closely with team members and supervisors can also help streamline workflows and resolve issues quickly, making the mailing process smoother and more efficient.

What is the difference between Mailing Assistant vs Data Entry Clerk?

AspectMailing AssistantData Entry Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; proficiency in data management software
Work EnvironmentMailrooms, offices, shipping areasOffices, data centers, administrative settings
Employer & Industry UsageMailing and shipping departments across industriesAdministrative and data management roles in various sectors
Common Search & ComparisonOften compared for administrative support roles involving mailing tasksCompared for clerical and data handling positions

The Mailing Assistant and Data Entry Clerk roles share similarities in administrative support and basic computer skills. However, Mailing Assistants focus more on mailing, shipping, and handling physical mail, while Data Entry Clerks specialize in inputting and managing digital data. Both roles are essential in office environments but serve different operational functions.

What are the most commonly searched types of Mailing jobs in Michigan?

The most popular types of Mailing jobs in Michigan are:

What cities in Michigan are hiring for Mailing Assistant jobs?

Cities in Michigan with the most Mailing Assistant job openings:

Mailing Assistant jobs near you
Infographic showing various Mailing Assistant job openings in Michigan as of August 2026, with employment types broken down into 2% As Needed, 71% Full Time, 20% Part Time, 3% Temporary, 3% Contract, and 1% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant - Advancement Department

Warren, MI • On-site

Archdiocese of Detroit
Religious Organizations • 201 - 500 employees
Learn more about Archdiocese of Detroitexternal

$16.75 - $22.75/hr

Other

Posted 22 days ago

Job description

Part-Time Administrative Assistant to the President & Director of Advancement
Reports to: President
Works Closely With: President and Director of Advancement
Position Type: Part-Time
Position Summary
Regina High School seeks a highly organized, proactive, mission-driven professional to serve as Administrative Assistant to the President and Director of Advancement. This part-time position provides the organizational infrastructure, administrative support, and project coordination necessary for both leaders to work efficiently, strategically, and with intentionality.
This is more than a traditional administrative role. The successful candidate will build and maintain systems that organize schedules, priorities, projects, deadlines, communications, and follow-through. This individual will anticipate needs, manage details, and create efficiencies that allow the President and Director of Advancement to focus their time on leadership, relationships, fundraising, and the mission of Regina High School.
The successful candidate will approach administrative excellence as an act of service, supporting Regina's mission to form young women of faith, intellect, and purpose.
Essential Responsibilities
Executive & Organizational Support
  • Serve as a trusted organizational partner to the President and Director of Advancement.
  • Build and maintain systems for calendars, schedules, priorities, deadlines, meetings, and follow-up.
  • Coordinate schedules and logistics to maximize the efficient use of leadership time.
  • Track action items and ensure important commitments and projects move forward.
  • Prepare meeting materials, correspondence, documents, and presentations as needed.
  • Maintain organized electronic and physical records with appropriate discretion and confidentiality.
  • Anticipate needs and proactively address administrative obstacles.
Project & Workflow Management
  • Translate priorities into clear timelines, task lists, workflows, and project trackers.
  • Coordinate multiple projects efficiently while maintaining accuracy and attention to detail.
  • Monitor progress and follow up with appropriate individuals to ensure timely completion.
  • Identify opportunities to streamline processes and improve organizational efficiency.
Advancement & Donor Support
  • Provide administrative support for donor cultivation, stewardship, recognition, and thank-you efforts.
  • Prepare donor gifts, correspondence, mailing materials, and other stewardship items.
  • Maintain accurate advancement records and assist with data entry and reporting.
  • Develop and maintain a strong working knowledge of database; Blackbaud and related advancement systems.
  • Support the Director of Advancement with donor information, schedules, follow-up, printing, filing, and other administrative needs.
Events & General Administration
  • Provide logistical support for select school, advancement, alumnae, donor, and community events.
  • Assist with event materials, invitations, registration, supplies, catering, hospitality, and follow-up.
  • Manage routine administrative tasks including printing, copying, filing, scanning, ordering, mailing, and office supplies.
  • Assist with meeting preparation, including ordering lunches and organizing materials.
  • Represent Regina with warmth, professionalism, discretion, and care when interacting with students, families, alumnae, donors, volunteers, vendors, and community members.
Qualifications
The successful candidate will possess:
  • Associate's or bachelor's degree preferred, or equivalent professional experience.
  • Exceptional organizational, time-management, and project-coordination skills.
  • Demonstrated ability to create efficient systems and workflows.
  • Strong attention to detail, accuracy, and follow-through.
  • Excellent written, verbal, and interpersonal communication skills.
  • Proficiency with Microsoft Office and Google Workspace.
  • Ability and willingness to learn, maintain, and support the use of Blackbaud.
  • Ability to prioritize effectively and manage multiple responsibilities within a part-time schedule.
  • High degree of professionalism, discretion, confidentiality, and sound judgment.
  • Ability to work independently, anticipate needs, and take initiative.
  • Experience in education, advancement, nonprofit, executive administration, or project coordination preferred.
  • Familiarity with Catholic education or a mission-driven organization preferred.
The Ideal Candidate
The ideal candidate is an organizational thinker, project manager, and servant leader who brings clarity, structure, and efficiency to a dynamic environment.
They naturally ask, "What is the system for this?" and look for ways to make recurring work simpler, more consistent, and more effective. They are comfortable managing both the big picture and the smallest detail, from coordinating an executive calendar and tracking a strategic project to preparing a donor gift or ensuring a thank-you is sent.
Because this is a part-time position, the successful candidate must be especially efficient with time, able to distinguish between urgent and important work, and capable of creating systems that maximize the value of every hour.
They possess the professionalism and discretion required to work closely with the President and Director of Advancement while bringing warmth, humility, initiative, and a genuine spirit of service to their work.
Mission Alignment
Regina's Institutional Framework establishes a shared foundation for who Regina is, what it does, what it believes, how it behaves, and who it seeks to form. It is intended to guide leadership, communications, and decision-making throughout the institution.
This position embodies Regina's values of Leadership Through Service, Belonging & Sisterhood, Joy, Hope & Purpose, and Whole-Person Formation. The successful candidate will approach their work with humility, responsibility, care, and a commitment to the common good.
Success will be evident when:
  • The President and Director of Advancement are organized, prepared, and able to focus on their highest priorities.
  • Calendars, deadlines, projects, and follow-up are consistently managed.
  • Effective systems exist for recurring administrative and advancement processes.
  • Blackbaud information and workflows are maintained accurately.
  • Donor and community commitments receive timely and thoughtful follow-through.
  • Projects move forward because details are anticipated and coordinated.
  • The President and Director of Advancement can confidently say:"I know it is being handled."

Message from Regina High School -
For 70 years, Regina High School has been a safe, welcoming community where young women are empowered to grow and where faculty feel equally supported, valued, and inspired in their vocation. Rooted in our Franciscan faith, we foster a spirit of compassion, humility, and service, guiding students to live with intention and care for others. Our strong sense of sisterhood and all-girls environment allows students to truly be themselves-free to explore their interests, find their voice, and discover who they are. With strong academic rigor and personalized support, along with meaningful leadership opportunities and cherished traditions, Regina feels like a second home where every student is known, supported, and inspired to find her community and her path forward.
How to Apply
Interested applicants, please email the required documents to Regina High School President, Anna Michele Bulszewicz - abulszewicz@reginahs.com
Required Documents:
• Cover letter
• Resume
• Three Professional References

Apply