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Mail Specialist Jobs (NOW HIRING)

Midstate Group LLC

Mail Specialist

Aberdeen, SD · On-site

Summary This position functions as the mailing preparation specialist. This position is responsible for assisting in the growth and profitability of the mailing department through effective operation ...

MM International

Copy & Mail Specialist

Chicago, IL · On-site

$19/hr

Job Title - Legal On-Site Services Specialist (Copy & Mail) Duration- 3 Months (Contract to hire) Location- Chicago, IL, 60666 United States Pay Rate - 19.00 $/hr with benefits Summary Pay Rate: $19 ...

Midstates Group

Mail Specialist

Aberdeen, SD · On-site

Mailing Preparation Specialist This position functions as the mailing preparation specialist. This position is responsible for assisting in the growth and profitability of the mailing department ...

Midstate Group LLC

Mail Specialist

Aberdeen, SD · On-site

Summary This position functions as the mailing preparation specialist. This position is responsible for assisting in the growth and profitability of the mailing department through effective operation ...

Midstate Group LLC

Mail Specialist

Aberdeen, SD · On-site

Summary This position functions as the mailing preparation specialist. This position is responsible for assisting in the growth and profitability of the mailing department through effective operation ...

MIDSTATES INC

Mail Specialist

Aberdeen, SD · On-site

Description Summary This position functions as the mailing preparation specialist. This position is responsible for assisting in the growth and profitability of the mailing department through ...

Snohomish County PUD

Mail Specialist 1 (PT)

Everett, WA · On-site

$24.87/hr

Job ID 16735 Department Mail Room Employment Status Regular Type Part Time - Hourly # of Openings 1 Union Classification Union IBEW Work Location On-Site Office Job Location Everett, Washington (US ...

Snohomish PUD

Mail Specialist 1 (PT)

Everett, WA · On-site

$24.87/hr

Job ID 16735 Department Mail Room Employment Status Regular Type Part Time - Hourly # of Openings 1 Union Classification Union IBEW Work Location On-Site Office Job Location Everett, Washington (US ...

Snohomish PUD

Mail Specialist 1 (PT)

Everett, WA · On-site

$24.87/hr

Job ID 16735 Department Mail Room Employment Status Regular Type Part Time - Hourly # of Openings 1 Union Classification Union IBEW Work Location On-Site Office Job Location Everett, Washington (US ...

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How much do mail specialist jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for mail specialist in the United States is $16.30, according to ZipRecruiter salary data. Most workers in this role earn between $13.94 and $19.47 per hour, depending on experience, location, and employer.

What does a mail specialist do?

A Mail Specialist is responsible for managing the receipt, sorting, and distribution of incoming and outgoing mail within an organization. They ensure that all mail and packages are processed efficiently and delivered to the correct departments or individuals. Mail Specialists may also handle shipping logistics, maintain records of deliveries, and operate mailing equipment. Their attention to detail and organizational skills help keep communication and operations running smoothly.

What are the key skills and qualifications needed to thrive as a mail specialist, and why are they important?

To thrive as a Mail Specialist, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with mail sorting machines, postage meters, and common shipping software is typically required. Dependability, time management, and strong interpersonal communication set top performers apart in this role. These skills ensure accurate and efficient handling of mail, timely deliveries, and excellent service to internal and external clients.

What are some common challenges faced by mail specialists, and how can they be addressed?

Mail Specialists often handle high volumes of incoming and outgoing correspondence, which can create challenges such as time management, maintaining accuracy under pressure, and prioritizing urgent mail. To address these challenges, it's important to develop strong organizational skills, become proficient with mailroom technology, and communicate regularly with team members and other departments to ensure timely delivery. Staying attentive to detail and following established protocols also helps prevent errors and improves overall efficiency.

What is the difference between Mail Specialist vs Mail Clerk?

AspectMail SpecialistMail Clerk
CredentialsHigh school diploma; certifications like USPS certificationsHigh school diploma or equivalent
Work EnvironmentCorporate offices, mailrooms, logistics centersMailrooms, shipping departments, postal facilities
Job ResponsibilitiesManaging mail processing, sorting, tracking, and distributionSorting, delivering, and handling incoming/outgoing mail
Industry UsageBusiness, logistics, postal servicesPostal services, corporate mailrooms

The main difference between a Mail Specialist and a Mail Clerk lies in their responsibilities and level of expertise. Mail Specialists typically handle more complex mail processing tasks, tracking, and management, often requiring certifications. Mail Clerks focus on basic sorting and delivery tasks within mailrooms or postal facilities. Both roles are essential in mail handling but differ in scope and complexity.

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Mail Specialist jobs near you
Infographic showing various Mail Specialist job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, and 2% Contract. Highlights an 82% Physical, 2% Hybrid, and 16% Remote job distribution, with an average salary of $33,901 per year, or $16.3 per hour.

Administrator - Internal Mail Specialist

Pensacola, FL • On-site

System One
Business Consulting Services • 5 - 10K employees
Learn more about System Oneexternal

$44K - $59K/yr

Contractor

Re-posted 23 days ago

Job description

Title: Administrator - Internal Mail Specialist Location: FT Onsite in Pensacola, FL Pay Rate: Open to Both C2C and W2 options Position Type: Multiyear Contract Description Receive, interpret, and deliver inbound correspondence, packages, and internal documents. Provide distribution services and administrative support to internal customers and enterprise initiatives. Ref: #851-Rockville-S1

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About System One

Sourced by ZipRecruiter

System One helps employers get work done more efficiently and economically without compromising quality. Over our 35+ year history, we've helped connect thousands of talented people with innovative companies. The excitement of a perfect fit motivates us every single day.

Industry

Business consulting services and recruiting and staffing services

Company size

5,001 - 10,000 Employees

Headquarters location

Pittsburgh, PA, US

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