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Mail Processing Manager Jobs in Virginia (NOW HIRING)

Strativia

Receptionist

Arlington, VA

$18.25 - $24/hr

Staff and manage designated reception areas during normal business hours. * Professionally greet ... Collect, sort, log, distribute, and process incoming and outgoing mail, courier packages, and ...

Strativia

Receptionist

Arlington, VA · On-site

$18 - $23.75/hr

Staff and manage designated reception areas during normal business hours. * Professionally greet ... Collect, sort, log, distribute, and process incoming and outgoing mail, courier packages, and ...

Strativia

Receptionist

Arlington, VA · On-site

$18 - $23.75/hr

Staff and manage designated reception areas during normal business hours. * Professionally greet ... Collect, sort, log, distribute, and process incoming and outgoing mail, courier packages, and ...

Strativia

Receptionist

Arlington, VA · On-site

$18 - $23.75/hr

Staff and manage designated reception areas during normal business hours. * Professionally greet ... Collect, sort, log, distribute, and process incoming and outgoing mail, courier packages, and ...

ICF

Mail Services Associate

Reston, VA

$16.75 - $19.75/hr

Process shipping requests, prepare outgoing domestic and international mail/packages. * Coordinate ... Proven ability to manage multiple tasks, prioritize requests, and maintain accuracy in all mail and ...

ICF International, Inc.

Mail Services Associate

Reston, VA · On-site

$16.75 - $19.75/hr

Process shipping requests, prepare outgoing domestic and international mail/packages. * Coordinate ... Proven ability to manage multiple tasks, prioritize requests, and maintain accuracy in all mail and ...

DMS

Turret Truck Operator

Henrico, VA

$16 - $19/hr

We specialize in warehousing, logistics, direct mail processing, and high-volume distribution. We ... You will use a Warehouse Management System (WMS) to scan and process inventory and orders. In ...

Strativia

Mail and File Management Specialist

Arlington, VA

$19 - $22.75/hr

Process outgoing mail, express shipments, and courier deliveries in accordance with organizational ... Support records management and file retention activities. * Ensure mailroom and copier/workroom ...

Strativia

Mail and File Management Specialist

Arlington, VA · On-site

$19 - $22.75/hr

Process outgoing mail, express shipments, and courier deliveries in accordance with organizational ... Support records management and file retention activities. * Ensure mailroom and copier/workroom ...

Strativia

Mail and File Management Specialist

Arlington, VA

$19 - $22.75/hr

Process outgoing mail, express shipments, and courier deliveries in accordance with organizational ... Support records management and file retention activities. * Ensure mailroom and copier/workroom ...

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Mail Processing Manager information

What are the key skills and qualifications needed to thrive as a Mail Processing Manager, and why are they important?

To thrive as a Mail Processing Manager, you generally need experience in mail operations, staff supervision, and a strong understanding of logistics or supply chain management, often supported by a relevant associate or bachelor’s degree. Familiarity with mail processing equipment, tracking systems, and software like Microsoft Office or specialized postal management tools is typically required. Excellent organizational, leadership, and communication skills help manage teams efficiently and resolve issues quickly. These skills ensure smooth mail flow, timely delivery, and high team performance in a fast-paced environment.

What are some common challenges faced by Mail Processing Managers, and how can they be addressed?

Mail Processing Managers often face challenges such as managing high volumes of mail during peak periods, ensuring timely delivery, and maintaining staff efficiency. These challenges can be addressed by implementing effective workflow management systems, cross-training staff to handle various tasks, and using automation technologies to streamline sorting and tracking. Strong communication skills and adaptability are also crucial, as Mail Processing Managers must coordinate with different departments and quickly resolve any operational issues that arise.

What does a Mail Processing Manager do?

A Mail Processing Manager oversees the operations of mail sorting and distribution within a postal facility or a company's mailroom. They are responsible for managing staff, ensuring timely and accurate sorting of incoming and outgoing mail, and maintaining compliance with postal regulations. Additionally, they may implement process improvements, handle customer inquiries, and ensure the safe handling of packages and sensitive documents. This role requires strong organizational and leadership skills to keep mail operations running smoothly.

What is the difference between Mail Processing Manager vs Mailroom Supervisor?

AspectMail Processing ManagerMailroom Supervisor
CredentialsHigh school diploma; some roles prefer logistics or management certificationsHigh school diploma; experience in mail handling
Work EnvironmentOffice setting, overseeing mail operationsMailroom or shipping area, supervising staff
ResponsibilitiesManaging mail processing, logistics, and staff coordinationSupervising mailroom staff and daily mail handling tasks

The Mail Processing Manager typically has broader responsibilities, including overseeing entire mail operations and logistics, often requiring management skills and certifications. The Mailroom Supervisor focuses on daily mail handling and supervising staff. Both roles are essential in organizations with large mailing needs, but the manager position involves higher-level planning and coordination.

What are the most commonly searched types of Mail Processing jobs in Virginia? The most popular types of Mail Processing jobs in Virginia are:
What cities in Virginia are hiring for Mail Processing Manager jobs? Cities in Virginia with the most Mail Processing Manager job openings:
Mail Processing Manager jobs near you
Materials Management Clerk (Print/Mail)

Materials Management Clerk (Print/Mail)

Westminster Canterbury Richmond

Richmond, VA

$15.75 - $19.25/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 26 days ago

Job description

At Westminster Canterbury of Richmond, you can learn, grow and make a lasting impact on residents and families. You'll experience the support of a collaborative work environment and a sense of collegiality unlike any other!

We offer:

  • A comprehensive benefits packageincluding health, vision, dental and life insurance, 403B retirement savings with company match, vision and dental coverage.
  • Work Life Balance:Full time/Day hours!Plus,you'll accrue generous paid time off; short/long term disability and an employee assistance program.
  • Amenities!Including an onsite gym, fitness classes, on site banking, and award-winning on-site childcare with school age virtual learning classes with a generous employee discount. Forboth full and part-time employees!
  • Educational Assistance:We support your continuing education and career advancement by offering tuition reimbursement, forboth full and part-time employees!
  • Paid Time Off:Canbe earned byboth full and part-time employees!
  • Branch On Demand Earned Wage Access

TheMailroom Clerk ensures that service is provided to customers in the mail room and throughout assigned areas in the Materials Management Department that supports accurate and timely billing processes and supply maintenance.

Hours: Monday - Friday 8:00 am - 4:30 pm.

MAJOR ACCOUNTABILITIES/ESSENTIAL JOB DUTIES:

  • Program copy machines to provide quality, print attributes, and quantity of copies needed to meet print requests
  • Validate that copy machines are properly working, order and add supplies as needed, and request service when needed
  • Assist others in department with their job duties to accomplish department goals.
  • Act as a backup to Materials Management Coordinator
  • Deliver internal mail to appropriate locations.
  • Assist customers with understanding where to place mail to ensure timely delivery
  • Use postage machine and input proper information so that letter/package is sent in a way needed by the sender
  • Reconcile USPS postage usage reports to the meter reports.
  • Prepare a breakdown of postage charges for Accounting.
  • Provide billing information to Accounting for resident charges and employee personal mail charges
  • Reconcile UPS bill and breakdown of UPS charges for Accounting.
  • Provide billing information to Accounting for residential and employee personal UPS charges
  • Be the subject matter expert (SME) for best ways to ship packages and send letters.
  • Work with staff and residents to assure that packages are packed and taped to meet standards offered by USPS, FedEx, and UPS
  • Be able to identify print jobs that may not meet Westminster Canterbury Richmond (WCR) standards and work with Public Relations Coordinator to make improvements to documents to meet the standards
  • Additional duties as assigned

EQUIPMENT:

  • Multiple copy machines
  • Postage mailing machine and meter
  • Computer
  • Document folding machine
  • Spiral binding machine
  • Laminator

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