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Mail Processing Assistant Jobs in Virginia (NOW HIRING)

Direct Mail Solutions

Turret Truck Operator

Henrico, VA · On-site

$17 - $19/hr

We specialize in warehousing, logistics, direct mail processing, and high-volume distribution. We ... In addition to operating equipment, you'll assist with general warehouse duties such as loading ...

University of Virginia

Mail Clerk-8

Charlottesville, VA · On-site

$19 - $21/hr

Issuing packages * Assist students, parents and staff/faculty with problems as they arise. * Process and return undeliverable mail and packages. * Maintain mail preparation equipment and systems.

Virginia Jobs

Mail Clerk-8

Charlottesville, VA · On-site

$19 - $21/hr

Issuing packages * Assist students, parents and staff/faculty with problems as they arise. * Process and return undeliverable mail and packages. * Maintain mail preparation equipment and systems.

University of Virginia

Mail Clerk-8

Charlottesville, VA · On-site

$19 - $21/hr

Issuing packages * Assist students, parents and staff/faculty with problems as they arise. * Process and return undeliverable mail and packages. * Maintain mail preparation equipment and systems.

Roanoke College

Mail Services Assistant

Salem, VA · On-site

$16/hr

The Position Mail Services supports students, faculty, and staff at Roanoke College, and processes all incoming and outbound mail of all types for all of campus. The mail services assistant supports ...

Roanoke College

Mail Services Assistant

Salem, VA · On-site

$16/hr

The Position Mail Services supports students, faculty, and staff at Roanoke College, and processes all incoming and outbound mail of all types for all of campus. The mail services assistant supports ...

CarMax

Sr. Clerk, Mail Operations

Richmond, VA · On-site

$15.75 - $19.25/hr

... assist the team in executing Mail Operations related functions, that contribute to the completion and success of any expectations or customer requests. Most tasks will involve the proper processing ...

Mary Baldwin University

Mailroom Coordinator

Staunton, VA · On-site

$15.75/hr

Mail Processing - Receive, sort, and prepare incoming and outgoing mail & packages. * Customer Service - Provide window service, assist customers with mailing procedures, and respond to email and ...

New

System One

Mail Coordinator

Merrifield, VA · On-site

$17.50 - $22.50/hr

Process time-sensitive mailings and projects responsibly. * Assist employees with mail inquiries, supplies, and challenges. * Research and verify address information requests with relevant agencies.

System One Holdings, LLC

Mail Coordinator

Merrifield, VA · On-site

$17.50 - $22.50/hr

Process time-sensitive mailings and projects responsibly. * Assist employees with mail inquiries, supplies, and challenges. * Research and verify address information requests with relevant agencies.

System One

Mail Coordinator

Merrifield, VA · On-site

$17.50 - $22.50/hr

Process time-sensitive mailings and projects responsibly. * Assist employees with mail inquiries, supplies, and challenges. * Research and verify address information requests with relevant agencies.

System One

Mail Coordinator

Merrifield, VA · On-site

$17.50 - $22.50/hr

Process time-sensitive mailings and projects responsibly. * Assist employees with mail inquiries, supplies, and challenges. * Research and verify address information requests with relevant agencies.

System One

Mail Coordinator

Merrifield, VA · On-site

$17.50 - $22.50/hr

Process time-sensitive mailings and projects responsibly. * Assist employees with mail inquiries, supplies, and challenges. * Research and verify address information requests with relevant agencies.

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All JobsMail Processing JobsMail Processing Assistant JobsMail Processing Assistant Jobs in Virginia

Mail Processing Assistant information

See Virginia salary details

$8

$18

$28

How much do mail processing assistant jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for mail processing assistant in Virginia is $18.78, according to ZipRecruiter salary data. Most workers in this role earn between $15.00 and $20.96 per hour, depending on experience, location, and employer.

What is a mail processing assistant?

Mail Processing Assistants are professionals who work primarily in postal facilities or large organizations, handling the sorting, organizing, and distribution of incoming and outgoing mail. Their duties include preparing mail for delivery, operating sorting machinery, verifying addresses, and ensuring that mail reaches the correct recipients efficiently. They play a vital role in maintaining the smooth flow of communication and packages within businesses and between organizations and their customers. Attention to detail and organizational skills are essential for this position. Mail Processing Assistants may also assist with tracking shipments and handling undeliverable mail.

What are the key skills and qualifications needed to thrive as a mail processing assistant, and why are they important?

To thrive as a Mail Processing Assistant, you need attention to detail, basic literacy and numeracy, and a high school diploma or equivalent. Familiarity with mail sorting machines, barcode scanners, and postal software systems is typically required. Strong organizational skills, reliability, and the ability to work efficiently under time constraints help you stand out in this role. These skills ensure timely, accurate mail handling and contribute to the smooth operation of postal services.

What are some common challenges faced by mail processing assistants, and how can they be managed effectively?

Mail Processing Assistants often work in fast-paced environments where managing large volumes of mail under tight deadlines can be challenging. Staying organized and maintaining attention to detail are crucial to ensure that mail is sorted and delivered accurately. Additionally, adapting to fluctuating workloads and working efficiently as part of a team can help reduce stress and improve productivity. Utilizing time management strategies and clear communication with supervisors and colleagues can also make the role more manageable.

What is the difference between Mail Processing Assistant vs Mail Clerk?

AspectMail Processing AssistantMail Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; familiarity with mail handling
Work EnvironmentPost offices, mail centers, government agenciesPost offices, corporate mailrooms, government facilities
Employer & Industry UsageCommonly employed in postal services and governmentUsed across postal services, corporate, and government sectors
Search & Comparison IntentOften compared for entry-level mail handling rolesSimilar roles, but with more manual sorting tasks

The Mail Processing Assistant and Mail Clerk roles share similarities in work environment and required skills, often overlapping in postal and government settings. The main difference lies in the specific duties, with Mail Processing Assistants focusing on processing and data entry, while Mail Clerks handle manual sorting and distribution. Both roles are suitable for individuals seeking entry-level positions in mail services.

How to become a mail processing assistant?

To become a mail processing assistant, candidates typically need a high school diploma or equivalent and must pass a background check. On-the-job training is common, and skills in organization, attention to detail, and familiarity with mail handling equipment are beneficial. Some positions may require basic computer skills and the ability to lift and move packages or mail containers.

What are the most commonly searched types of Mail Processing jobs in Virginia?

The most popular types of Mail Processing jobs in Virginia are:

Mail Processing Assistant jobs near you
Infographic showing various Mail Processing Assistant job openings in Virginia as of August 2026, with employment types broken down into 2% As Needed, 69% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $39,069 per year, or $18.8 per hour.

Print & Mail Operations Specialist

Ricoh USA, Inc.

Richmond, VA • On-site

$17.69 - $20/hr

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 9 days ago

Ricoh rating

7.8

Company rating: 7.8 out of 10

Based on 173 frontline employees who took The Breakroom Quiz

70th of 159 rated electronics manufacturers

Job description


$17.69 to $20.00 Per hour
Print & Mail Operations Specialist
Position Overview
Join a fast-paced print and fulfillment operation where you'll play a key role in delivering high-quality print, mail, shipping, and customer support services. You'll operate production print equipment, manage mail and shipping activities, maintain office technology, and ensure projects are completed accurately and on time. This is a hands-on role ideal for someone who enjoys technology, problem-solving, and delivering exceptional service.
What You'll Do
  • Operate high-volume print, finishing, and mail processing equipment.
  • Process shipping, receiving, and mail distribution activities.
  • Perform basic troubleshooting and maintenance on printers, copiers, and related equipment.
  • Monitor production quality, ensuring jobs are completed accurately and efficiently.
  • Support customers by answering questions, providing status updates, and resolving issues.
  • Maintain inventory of supplies and assist with ordering materials when needed.
  • Deliver completed work throughout the facility and support conference room or building service needs as required.
  • Maintain a clean, organized, and safe work environment.
What We're Looking For
  • High school diploma or GED.
  • 2+ years of experience in print production, mail services, shipping/receiving, document services, or a related environment.
  • Strong customer service and communication skills.
  • Ability to troubleshoot equipment and resolve operational issues.
  • Experience working independently while managing multiple priorities.
  • Valid driver's license required.
  • Ability to lift up to 50 lbs. and work in a physically active environment.
Why You'll Be Successful
  • You enjoy hands-on technical work.
  • You thrive in fast-paced environments with changing priorities.
  • You're detail-oriented and take pride in delivering accurate, high-quality work.
  • You provide excellent service and build positive customer relationships.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.
About Us
Come Create at Ricoh:
If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.
Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information-how it is collected, stored, managed, and shared-to unlock the potential in every organization. We deliver services and technologies that inspire our customers' success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.
Invest in Yourself:
At Ricoh, you can:
  • Choose from a broad selection of medical, dental, life, and disability insurance options.
  • Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.
  • Augment your education with team member tuition assistance programs.
  • Enjoy paid vacation time and paid holidays annually
  • Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.

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