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Mail Processing Assistant Jobs in Springfield, IL

BRANDT

Administrative Assistant-Main Office

Springfield, IL

$17.75 - $24/hr

General invoice processing * Handling employee expense reports * Provide excellent customer service ... Responsible for handling incoming and outgoing mail including UPS and FedEx packages * Assists with ...

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Mail Processing Assistant information

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$8

$18

$28

How much do mail processing assistant jobs pay per hour?

As of Jun 4, 2026, the average hourly pay for mail processing assistant in Springfield, IL is $18.78, according to ZipRecruiter salary data. Most workers in this role earn between $15.00 and $20.96 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Mail Processing Assistant, and why are they important?

To thrive as a Mail Processing Assistant, you need attention to detail, basic literacy and numeracy, and a high school diploma or equivalent. Familiarity with mail sorting machines, barcode scanners, and postal software systems is typically required. Strong organizational skills, reliability, and the ability to work efficiently under time constraints help you stand out in this role. These skills ensure timely, accurate mail handling and contribute to the smooth operation of postal services.

What are some common challenges faced by Mail Processing Assistants, and how can they be managed effectively?

Mail Processing Assistants often work in fast-paced environments where managing large volumes of mail under tight deadlines can be challenging. Staying organized and maintaining attention to detail are crucial to ensure that mail is sorted and delivered accurately. Additionally, adapting to fluctuating workloads and working efficiently as part of a team can help reduce stress and improve productivity. Utilizing time management strategies and clear communication with supervisors and colleagues can also make the role more manageable.

What are Mail Processing Assistants?

Mail Processing Assistants are professionals who work primarily in postal facilities or large organizations, handling the sorting, organizing, and distribution of incoming and outgoing mail. Their duties include preparing mail for delivery, operating sorting machinery, verifying addresses, and ensuring that mail reaches the correct recipients efficiently. They play a vital role in maintaining the smooth flow of communication and packages within businesses and between organizations and their customers. Attention to detail and organizational skills are essential for this position. Mail Processing Assistants may also assist with tracking shipments and handling undeliverable mail.

Why do you have to pay $39 to apply for USPS?

The $39 fee for USPS job applications, including for roles like Mail Processing Assistant, covers the cost of background checks, processing, and testing required to verify eligibility and skills. This fee is standard for some federal employment applications to ensure candidates meet security and qualification standards.

What is the difference between Mail Processing Assistant vs Mail Clerk?

AspectMail Processing AssistantMail Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; familiarity with mail handling
Work EnvironmentPost offices, mail centers, government agenciesPost offices, corporate mailrooms, government facilities
Employer & Industry UsageCommonly employed in postal services and governmentUsed across postal services, corporate, and government sectors
Search & Comparison IntentOften compared for entry-level mail handling rolesSimilar roles, but with more manual sorting tasks

The Mail Processing Assistant and Mail Clerk roles share similarities in work environment and required skills, often overlapping in postal and government settings. The main difference lies in the specific duties, with Mail Processing Assistants focusing on processing and data entry, while Mail Clerks handle manual sorting and distribution. Both roles are suitable for individuals seeking entry-level positions in mail services.

Mail Processing Assistant jobs near you

Office Assistant

Flooring America

Springfield, IL

$16 - $30/hr

Full-time

Posted 16 days ago

Job description


About This Role

Clerical duties within the office may include a combination of answering telephones, bookkeeping, typing or word processing, office machine operation, and filing. Requires knowledge of office systems and procedures.


What You'll Do
  • Collect, count, and disburse money, do basic bookkeeping, and complete banking transactions.
  • Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.
  • Answer telephones, direct calls, and take messages.
  • Compile, copy, sort, and file records of office activities, business transactions, and other activities.
  • Complete and mail bills, contracts, policies, invoices, or checks.
  • Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
  • Compute, record, and proofread data and other information, such as records or reports.
  • Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
  • Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
  • Review files, records, and other documents to obtain information to respond to requests.
  • Deliver messages and run errands.
  • Inventory and order materials, supplies, and services.
  • Complete work schedules, manage calendars, and arrange appointments.
  • Process and prepare documents, such as business or government forms and expense reports.
  • Monitor and direct the work of lower-level clerks.
  • Type, format, proofread, and edit correspondence and other documents, from notes or dictating machines, using computers or typewriters.
  • Count, weigh, measure, or organize materials.
  • Train other staff members to perform work activities, such as using computer applications.
  • Prepare meeting agendas, attend meetings, and record and transcribe minutes.
  • Troubleshoot problems involving office equipment, such as computer hardware and software.

Requirements
  • Prepare cash for deposit or disbursement.
  • Execute sales or other financial transactions.
  • Collect deposits, payments or fees.
  • Confer with coworkers to coordinate work activities.
  • Respond to customer problems or complaints.
  • Answer telephones to direct calls or provide information.
  • Compile data or documentation.
  • File documents or records.
  • Send information, materials or documentation.
  • Operate office equipment.
  • Check data for recording errors.
  • Proofread documents, records, or other files to ensure accuracy.
  • Maintain inventory records.
  • Sort mail.
  • Distribute incoming mail.
  • Search files, databases or reference materials to obtain needed information.
  • Provide information to coworkers.
  • Monitor inventories of products or materials.
  • Schedule appointments.
  • Prepare employee work schedules.
  • Prepare documentation for contracts, transactions, or regulatory compliance.
  • Supervise clerical or administrative personnel.
  • Proofread documents, records, or other files to ensure accuracy.
  • Train personnel.
  • Transcribe spoken or written information.
  • Record information from meetings or other formal proceedings.
  • Maintain office equipment in proper operating condition.
  • Make travel, accommodations, or entertainment arrangements for others.

Nice To Haves
  • Adobe Systems Adobe Acrobat
  • Adobe Systems Adobe InDesign
  • Blackbaud The Raiser's Edge
  • Blackboard
  • Data entry software
  • FileMaker Pro
  • IBM Notes
  • Intuit QuickBooks
  • LexisNexis
  • Medical condition coding software
  • Medical procedure coding software
  • MEDITECH software
  • Microsoft Access
  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft PowerPoint
  • Microsoft Publisher
  • Oracle JD Edwards EnterpriseOne
  • Oracle PeopleSoft
  • Sage 50 Accounting
  • SAP
  • Yardi
  • 10-key calculators
  • Alpha Software Alpha Five
  • Appointment scheduling software
  • Billing software
  • Bookkeeping software
  • Computer laser printers
  • Computer terminals
  • Data input scanners
  • Desktop computers
  • Dictation equipment
  • Digital duplicating machines
  • Electric typewriters
  • Electronic Data Interchange EDI systems
  • Filing system software
  • Google Docs
  • IBM Check Processing Control System CPSC
  • Laptop computers
  • Laser facsimile machines
  • Letter folding machines
  • Mavenlink
  • Microsoft Office
  • Microsoft Windows
  • Microsoft Word
  • Multi-line telephone systems
  • Personal computers
  • Photocopiers
  • Photocopying equipment
  • Postage machines
  • Propertyware
  • Records management software
  • Salesforce.com Salesforce CRM
  • Scanners
  • Spreadsheet software
  • St. Paul Travelers e-CARMA
  • Switchboards
  • Transcription system software
  • Typewriters
  • Voice mail systems
  • Web browser software
  • Word processing software

Benefits

  • Inquire with in.

About Brian Barnard's Flooring America

Sourced by ZipRecruiter

Flooring America is locally owned and operated by regional experts. By shopping at Flooring America, you’re supporting your community, and you’ll enjoy personalized service that you won’t find elsewhere. In 1976, Brian Barnard graduated from Florida State University and opened his first flooring store in an old warehouse near the FSU campus. Today the business has expanded to include three retail showrooms and a staff of more than 35 people. Son’s Brian and Chris Barnard now worked with their dad to insure this family owned business serves the South Georgia and North Florida area for at least another 30 years. Brian Barnard's Flooring America is more than just a flooring specialty store. We are experts trained in flooring sales and design and will help you find the perfect floor for the way you live. As part of America's leading flooring retail group, our 500-store nationwide buying power guarantees you low prices on thousands of carpet types and other flooring options backed by the most solid warranties in the floor covering industry.

Industry

Construction

Company size

11 - 50 Employees

Headquarters location

Tallahassee, FL, US

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