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Mail Processing Assistant Jobs in Springfield, IL

Horace Mann

Mail/Copy Center Specialist

Springfield, IL

$16.59 - $22.28/hr

Process Contact Center and Underwriting requests by printing, assembling, metering, and mailing ... Monitor, track, and report mail and print volume trends to management. * Assist with budgeting ...

Horace Mann

Mail/Copy Center Specialist

Springfield, IL · On-site

$16.59 - $22.28/hr

Process electronic Add Car requests, meter mail, and prepare items for pre-sort mailing services ... Monitor, track, and report mail and print volume trends to management. * Assist with budgeting ...

HyVee

Customer Service

Springfield, IL · On-site

$15 - $18.75/hr

Non-Exempt General Function Responsible for processing mail, Western Union orders, utility bills ... District Store Director, Store Manager, Assistant Managers of Store Operations, Perishables, and ...

State of Illinois

OFFICE ASSISTANT

Springfield, IL · On-site

$3.9K - $5.0K/mo

OFFICE ASSISTANT - 30010 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated ... Receives and processes all incoming Academy mail and packages. * Performs other duties as required ...

State of Illinois

OFFICE ASSISTANT

Springfield, IL · On-site

$3.9K/mo

OFFICE ASSISTANT - 30010 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated ... Receives and processes all incoming Academy mail and packages. * Performs other duties as required ...

State of Illinois

OFFICE ASSISTANT

Springfield, IL · On-site

$3.9K - $5.0K/mo

OFFICE ASSISTANT - 30010 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated ... Receives and processes all incoming Academy mail and packages. * Performs other duties as required ...

BRANDT®

Administrative Assistant-Main Office

Springfield, IL · On-site

$17.75 - $24/hr

General invoice processing * Handling employee expense reports * Provide excellent customer service ... Responsible for handling incoming and outgoing mail including UPS and FedEx packages * Assists with ...

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Mail Processing Assistant information

See Springfield, IL salary details

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How much do mail processing assistant jobs pay per hour?

As of Jun 25, 2026, the average hourly pay for mail processing assistant in Springfield, IL is $18.78, according to ZipRecruiter salary data. Most workers in this role earn between $15.00 and $20.96 per hour, depending on experience, location, and employer.

What are some common challenges faced by Mail Processing Assistants, and how can they be managed effectively?

Mail Processing Assistants often work in fast-paced environments where managing large volumes of mail under tight deadlines can be challenging. Staying organized and maintaining attention to detail are crucial to ensure that mail is sorted and delivered accurately. Additionally, adapting to fluctuating workloads and working efficiently as part of a team can help reduce stress and improve productivity. Utilizing time management strategies and clear communication with supervisors and colleagues can also make the role more manageable.

What are Mail Processing Assistants?

Mail Processing Assistants are professionals who work primarily in postal facilities or large organizations, handling the sorting, organizing, and distribution of incoming and outgoing mail. Their duties include preparing mail for delivery, operating sorting machinery, verifying addresses, and ensuring that mail reaches the correct recipients efficiently. They play a vital role in maintaining the smooth flow of communication and packages within businesses and between organizations and their customers. Attention to detail and organizational skills are essential for this position. Mail Processing Assistants may also assist with tracking shipments and handling undeliverable mail.

What position pays best at USPS?

At USPS, the highest-paying positions are typically managerial roles such as Postmaster or Supervisor, which require experience and sometimes specialized certifications. These roles often offer higher salaries and additional benefits compared to entry-level positions like Mail Processing Assistants. Salary levels can vary based on location, experience, and tenure within the organization.

Is mail processor a hard job?

A mail processing assistant job involves sorting, handling, and distributing mail, often requiring attention to detail and physical stamina. The job can be repetitive and may involve standing for long periods, but it generally does not require advanced skills or certifications. The difficulty level depends on individual preferences and the work environment.

What job makes $10,000 a month without a degree?

A Mail Processing Assistant typically does not earn $10,000 a month without a degree; most roles in mail processing pay hourly wages that are significantly lower. High-paying jobs that can reach such income levels without a degree often involve entrepreneurship, sales, real estate, or specialized trades, but these are not related to mail processing roles.

What are the key skills and qualifications needed to thrive as a Mail Processing Assistant, and why are they important?

To thrive as a Mail Processing Assistant, you need attention to detail, basic literacy and numeracy, and a high school diploma or equivalent. Familiarity with mail sorting machines, barcode scanners, and postal software systems is typically required. Strong organizational skills, reliability, and the ability to work efficiently under time constraints help you stand out in this role. These skills ensure timely, accurate mail handling and contribute to the smooth operation of postal services.

How much does a mail clerk make per hour?

A mail processing assistant, often called a mail clerk, typically earns between $12 and $20 per hour, depending on experience, location, and employer. Entry-level positions may start at the lower end of this range, while experienced clerks or those working in specialized environments can earn higher wages.

What is the difference between Mail Processing Assistant vs Mail Clerk?

AspectMail Processing AssistantMail Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; familiarity with mail handling
Work EnvironmentPost offices, mail centers, government agenciesPost offices, corporate mailrooms, government facilities
Employer & Industry UsageCommonly employed in postal services and governmentUsed across postal services, corporate, and government sectors
Search & Comparison IntentOften compared for entry-level mail handling rolesSimilar roles, but with more manual sorting tasks

The Mail Processing Assistant and Mail Clerk roles share similarities in work environment and required skills, often overlapping in postal and government settings. The main difference lies in the specific duties, with Mail Processing Assistants focusing on processing and data entry, while Mail Clerks handle manual sorting and distribution. Both roles are suitable for individuals seeking entry-level positions in mail services.

Mail Processing Assistant jobs near you
Infographic showing various Mail Processing Assistant job openings in Springfield, IL as of June 2026, with employment types broken down into 82% Full Time, 12% Part Time, and 6% Contract. Highlights an 94% In-person, and 6% Remote job distribution, with an average salary of $39,057 per year, or $18.8 per hour.

Mail/Copy Center Specialist

Horace Mann

Springfield, IL

$16.59 - $22.28/hr

Other

Posted 14 days ago

Job description

Horace Mann is seeking a dependable and detail-oriented Mail/Copy Center Specialist to support critical mail, print, and document production operations. This role is responsible for ensuring timely, accurate, and cost-effective processing of company mailings, print requests, and shipping activities while maintaining high-volume production equipment.

The ideal candidate thrives in a fast-paced environment, enjoys hands-on work, and takes pride in delivering high-quality service to internal business partners across the organization.

Key Responsibilities

Mail & Print Operations

  • Consult with business units to identify the most efficient and cost-effective solutions for large mailings, printing projects, and postage processing.
  • Receive and fulfill Marketing Portal orders, including printing, packaging, and shipping materials using FedEx services while determining the most appropriate shipping method.
  • Process Contact Center and Underwriting requests by printing, assembling, metering, and mailing required documents.
  • Process electronic Add Car requests, meter mail, and prepare items for pre-sort mailing services.
  • Ensure all mail and print requests are completed accurately and within established service standards.

Equipment Operation & Maintenance

  • Operate and maintain Copy Center and Mail Center equipment, including:
    • High-speed color and black-and-white printers
    • Commercial cutters
    • Commercial hole punch equipment
    • Commercial folders
    • Mail inserters
    • Postage meters
  • Monitor equipment performance and coordinate maintenance or repairs as needed to minimize downtime.

Reporting & Administrative Support

  • Provide Financial Reporting with postage allocation information for postage meters and pre-sort mailing expenses.
  • Create and maintain reports using Microsoft Office applications, including Excel and Word.
  • Monitor, track, and report mail and print volume trends to management.
  • Assist with budgeting activities by providing operational data and reporting insights.

Customer Service & Operational Excellence

  • Provide exceptional support to internal business partners by ensuring requests are completed accurately and efficiently.
  • Maintain accuracy when matching records, processing documents, and handling sensitive business materials.
  • Identify opportunities for process improvements that increase efficiency and reduce costs.

Qualifications & Experience

Required

  • High School Diploma or GED.
  • Strong attention to detail and accuracy.
  • Ability to create and maintain reports using Microsoft Word and Excel.
  • Ability to match records, transfer information accurately, and maintain document integrity.
  • Ability to lift, push, and pull up to 50 pounds at waist level and overhead.

Preferred

  • 2-3 years of practical experience in mail operations, printing, scanning, inserting, or document production environments.
  • Proven knowledge of printers, inserters, postage meter equipment, and related mailroom technologies.
  • Experience working in a high-volume print and mail processing environment.

Additional Information

  • Demanding office environment with significant daily production activity.
  • Very limited travel, primarily to local post office locations and occasional training sites.
  • Must maintain an acceptable driving record (Motor Vehicle Record checked annually).

Pay Range:

  • $16.59 - $22.28/hr. 

Salary is commensurate to experience, location, etc.

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