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Mail Processing Assistant Jobs in Elgin, IL (NOW HIRING)

HomeServices of America

Admin Asst Branch

Park Ridge, IL

$23.07 - $24.04/hr

... and processing mail, processing accounts payable and receivable, reconciling petty cash ... Answer switchboard, greet visitors, schedule appointments and assist with client communications (30 ...

HomeServices of America

Admin Asst Branch

Park Ridge, IL · On-site

$23.07 - $24.04/hr

... and processing mail, processing accounts payable and receivable, reconciling petty cash ... Answer switchboard, greet visitors, schedule appointments and assist with client communications (30 ...

HomeServices of America

Admin Asst Branch

Park Ridge, IL · On-site

$23.07 - $24.04/hr

... and processing mail, processing accounts payable and receivable, reconciling petty cash ... Answer switchboard, greet visitors, schedule appointments and assist with client communications (30 ...

Associa

Client Support Admin

Schaumburg, IL · On-site

$18 - $20/hr

... mail processing center, community managers, etc. as required. * Work with community managers, vendors and other co-workers during community emergency situations * Assist with the annual meeting ...

KACE

International Mail Analyst

Chicago, IL · On-site

$33/hr

... mail pieces through processes for hold out, return to sender and seizure. * Renders items to ... appropriate; assist Global Security with developing intelligence for potential criminal ...

KACE

International Mail Analyst

Chicago, IL · On-site

$33/hr

... mail pieces through processes for hold out, return to sender and seizure. * Renders items to ... appropriate; assist Global Security with developing intelligence for potential criminal ...

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All JobsMail Processing JobsMail Processing Assistant JobsMail Processing Assistant Jobs in Elgin, IL

Mail Processing Assistant information

See Elgin, IL salary details

$8

$18

$28

How much do mail processing assistant jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for mail processing assistant in Elgin, IL is $18.73, according to ZipRecruiter salary data. Most workers in this role earn between $14.95 and $20.91 per hour, depending on experience, location, and employer.

What are some common challenges faced by mail processing assistants, and how can they be managed effectively?

Mail Processing Assistants often work in fast-paced environments where managing large volumes of mail under tight deadlines can be challenging. Staying organized and maintaining attention to detail are crucial to ensure that mail is sorted and delivered accurately. Additionally, adapting to fluctuating workloads and working efficiently as part of a team can help reduce stress and improve productivity. Utilizing time management strategies and clear communication with supervisors and colleagues can also make the role more manageable.

What is a mail processing assistant?

Mail Processing Assistants are professionals who work primarily in postal facilities or large organizations, handling the sorting, organizing, and distribution of incoming and outgoing mail. Their duties include preparing mail for delivery, operating sorting machinery, verifying addresses, and ensuring that mail reaches the correct recipients efficiently. They play a vital role in maintaining the smooth flow of communication and packages within businesses and between organizations and their customers. Attention to detail and organizational skills are essential for this position. Mail Processing Assistants may also assist with tracking shipments and handling undeliverable mail.

How to become a mail processing assistant?

To become a mail processing assistant, candidates typically need a high school diploma or equivalent and must pass a background check. On-the-job training is common, and skills in organization, attention to detail, and familiarity with mail handling equipment are beneficial. Some positions may require basic computer skills and the ability to lift and move packages or mail containers.

What are the key skills and qualifications needed to thrive as a mail processing assistant, and why are they important?

To thrive as a Mail Processing Assistant, you need attention to detail, basic literacy and numeracy, and a high school diploma or equivalent. Familiarity with mail sorting machines, barcode scanners, and postal software systems is typically required. Strong organizational skills, reliability, and the ability to work efficiently under time constraints help you stand out in this role. These skills ensure timely, accurate mail handling and contribute to the smooth operation of postal services.

What is the difference between Mail Processing Assistant vs Mail Clerk?

AspectMail Processing AssistantMail Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; familiarity with mail handling
Work EnvironmentPost offices, mail centers, government agenciesPost offices, corporate mailrooms, government facilities
Employer & Industry UsageCommonly employed in postal services and governmentUsed across postal services, corporate, and government sectors
Search & Comparison IntentOften compared for entry-level mail handling rolesSimilar roles, but with more manual sorting tasks

The Mail Processing Assistant and Mail Clerk roles share similarities in work environment and required skills, often overlapping in postal and government settings. The main difference lies in the specific duties, with Mail Processing Assistants focusing on processing and data entry, while Mail Clerks handle manual sorting and distribution. Both roles are suitable for individuals seeking entry-level positions in mail services.

What cities near Elgin, IL are hiring for Mail Processing Assistant jobs?

Cities near Elgin, IL with the most Mail Processing Assistant job openings:

Mail Processing Assistant jobs near you
Infographic showing various Mail Processing Assistant job openings in Elgin, IL as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $38,954 per year, or $18.7 per hour.

Mailroom Clerk ( 15 hours per week )

Wheaton College

Wheaton, IL • On-site

$18/hr

Other

Posted 28 days ago

Job description

Posting Details
Posting Details
Posting Number:
0601275
Position Title:
Mailroom Clerk ( 15 hours per week )
FLSA:
Non-Exempt
Job Type:
Part-Time
Staff Term:
12 Months
Staff Work Schedule (hours/dates):
Tuesday, Wednesday, Thursday / 11 am - 4 pm
Academic Year Schedule (dates):
Faculty Term:
Position Type:
Staff
Department:
Office & Campus Mail Services
Job Summary/Basic Function:
The Mail Clerk provides essential support in the accurate and timely processing of all incoming and outgoing mail and parcels. This role involves performing manual handling tasks and operating specialized mail-processing machinery, ensuring all operations align with college standards and external delivery regulations.
The position is scheduled for 15 hours per week, with a standard coverage window of 11:00 am to 4:00 pm on Tuesdays, Wednesdays, and Thursdays. While these hours remain the primary schedule, flexibility is required during peak seasons or vacation periods, when the employee may be asked to work extended hours or occasional weekend shifts to meet departmental needs. Some of the functions of the position are as follows:
  • Coordinate, receive, sort, and distribute all USPS incoming mail, inter-college mail, and packages via other carriers, for delivery to students, faculty and college staff according to USPS/other carriers/and college regulations, policies, and deadlines.
  • Deliver department mail and packages requiring a signature at the Campus Mail Service Window. Provide courteous and timely service to the college community and guests.
  • Process and maintain accurate logs of all outgoing FedEx, UPS, other courier shipments and delivery confirmation mail pieces.
  • Train, assist, delegate, and monitor the workload of student employees who assist in all aspects of mail service operations.
  • Process all outgoing USPS mail to be dispatched to USPS at designated times.
  • Forward and return incorrect mail according to USPS regulations, and adhere strictly to all USPS and Wheaton College policy for handling mail.
  • Provide college policy and information, standards, and regulations for USPS, Amazon, FedEx, and UPS in regard to mail/shipment related activities.

Minimum Qualifications:
High school diploma or GED
Preferred Qualifications:
Work experience with the USPS is preferred, or an Associate's degree
Compensation and Benefits
To attract and retain the most talented individuals, Wheaton College maintains a flexible and competitive staff compensation and benefits program.
When determining and establishing hiring rates or recruitment ranges for a position, the College considers a number of factors including the budget for the position, the range of the grade, the external market for the position or similar positions, level and scope of responsibilities, required education, skills and relevant experience as well as internal equity. All salary offers must have the prior approval of the Office of Human Resources.
The starting hourly rate for this position is $18.00 per hour.
Physical Demands
Specific physical requirements and environmental exposures.
ADA Statement:
Individuals must possess these knowledges, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
Eeo Statement
Wheaton College is an equal opportunity/affirmative action employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability. In a continuing effort to maintain and enrich an intellectually diverse learning environment, the Department and the College actively encourages applications from women and members of underrepresented groups.
Wheaton's core belief is that valuing diversity is pivotal to personal development, intellectual expansion, and societal equity. Our community is united by a shared dedication to equity and access that is essential to providing a transformative education in the Liberal Arts and Sciences.
Posting Date:
07/16/2026
Closing Date:
Open Until Filled
Yes
Contact(s):
Office of Human Resources
Contact Phone/Extension:
508-286-8206
Contact Email:
careers@wheatoncollege.edu

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