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Mail Processing Assistant Jobs in Elgin, IL (NOW HIRING)

Schouest, Bamdas, Soshea & BenMaier PLLC

Be Seen First

Office Services Assistant

Chicago, IL · On-site

$20/hr

Scanning and distributing all incoming mail in a timely and efficient manner * Completing all drop ... When legal challenges arise, we are your go-to resource at every stage of the legal process. We ...

HHDC

Administrative Assistant

Chicago, IL

$17.50 - $18/hr

We are seeking an experienced Administrative Assistant to join our property management team in ... Processes incoming/outgoing mail, courier items, and faxes. * Types correspondence, documents and ...

The University of Chicago

Project Assistant 1

Chicago, IL · On-site

$19.45 - $22.71/hr

Sort mail/packages and deliveries. Receive and logs packages. Make pick-ups and deliveries ... Using Excel, responsible for data entry and billing for processed copy orders. * Fulfills copy ...

HHDC

Administrative Assistant

Chicago, IL · On-site

$17.50 - $18.54/hr

We are seeking an experienced Administrative Assistant to join our property management team in ... Processes incoming/outgoing mail, courier items, and faxes. * Types correspondence, documents and ...

Abaca Inc

Part Time Administrative Assistant

Elgin, IL · On-site

$17.75 - $24/hr

Process weekly payroll for multiple locations using ADP Payroll Prepare, edit and format documents ... mail and email Perform data entry, copying, and scanning as needed Qualifications: Small office ...

Abaca Inc

Part Time Administrative Assistant

Elgin, IL · On-site

$17.75 - $24/hr

Process weekly payroll for multiple locations using ADP Payroll Prepare, edit and format documents ... mail and email Perform data entry, copying, and scanning as needed Qualifications: Small office ...

Abaca

Part Time Administrative Assistant

Carol Stream, IL · On-site

$17.75 - $24/hr

Process weekly payroll for multiple locations using ADP Payroll Prepare, edit and format documents ... mail and email Perform data entry, copying, and scanning as needed Qualifications: Small office ...

Abaca

Part Time Administrative Assistant

Carol Stream, IL · On-site

$17.75 - $24/hr

Process weekly payroll for multiple locations using ADP Payroll Prepare, edit and format documents ... mail and email Perform data entry, copying, and scanning as needed Qualifications: Small office ...

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Showing results 21-40

All JobsMail Processing JobsMail Processing Assistant JobsMail Processing Assistant Jobs in Elgin, IL

Mail Processing Assistant information

See Elgin, IL salary details

$8

$18

$28

How much do mail processing assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for mail processing assistant in Elgin, IL is $18.73, according to ZipRecruiter salary data. Most workers in this role earn between $14.95 and $20.91 per hour, depending on experience, location, and employer.

What is a mail processing assistant?

Mail Processing Assistants are professionals who work primarily in postal facilities or large organizations, handling the sorting, organizing, and distribution of incoming and outgoing mail. Their duties include preparing mail for delivery, operating sorting machinery, verifying addresses, and ensuring that mail reaches the correct recipients efficiently. They play a vital role in maintaining the smooth flow of communication and packages within businesses and between organizations and their customers. Attention to detail and organizational skills are essential for this position. Mail Processing Assistants may also assist with tracking shipments and handling undeliverable mail.

What are the key skills and qualifications needed to thrive as a mail processing assistant, and why are they important?

To thrive as a Mail Processing Assistant, you need attention to detail, basic literacy and numeracy, and a high school diploma or equivalent. Familiarity with mail sorting machines, barcode scanners, and postal software systems is typically required. Strong organizational skills, reliability, and the ability to work efficiently under time constraints help you stand out in this role. These skills ensure timely, accurate mail handling and contribute to the smooth operation of postal services.

What are some common challenges faced by mail processing assistants, and how can they be managed effectively?

Mail Processing Assistants often work in fast-paced environments where managing large volumes of mail under tight deadlines can be challenging. Staying organized and maintaining attention to detail are crucial to ensure that mail is sorted and delivered accurately. Additionally, adapting to fluctuating workloads and working efficiently as part of a team can help reduce stress and improve productivity. Utilizing time management strategies and clear communication with supervisors and colleagues can also make the role more manageable.

What is the difference between Mail Processing Assistant vs Mail Clerk?

AspectMail Processing AssistantMail Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; familiarity with mail handling
Work EnvironmentPost offices, mail centers, government agenciesPost offices, corporate mailrooms, government facilities
Employer & Industry UsageCommonly employed in postal services and governmentUsed across postal services, corporate, and government sectors
Search & Comparison IntentOften compared for entry-level mail handling rolesSimilar roles, but with more manual sorting tasks

The Mail Processing Assistant and Mail Clerk roles share similarities in work environment and required skills, often overlapping in postal and government settings. The main difference lies in the specific duties, with Mail Processing Assistants focusing on processing and data entry, while Mail Clerks handle manual sorting and distribution. Both roles are suitable for individuals seeking entry-level positions in mail services.

How to become a mail processing assistant?

To become a mail processing assistant, candidates typically need a high school diploma or equivalent and must pass a background check. On-the-job training is common, and skills in organization, attention to detail, and familiarity with mail handling equipment are beneficial. Some positions may require basic computer skills and the ability to lift and move packages or mail containers.

What cities near Elgin, IL are hiring for Mail Processing Assistant jobs?

Cities near Elgin, IL with the most Mail Processing Assistant job openings:

Mail Processing Assistant jobs near you
Infographic showing various Mail Processing Assistant job openings in Elgin, IL as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $38,954 per year, or $18.7 per hour.

Customer Relations Coordinator

Forward Air

Des Plaines, IL

$23/hr

Full-time

Posted 21 days ago

Job description

Pay Rate: $23 per hour

Schedule: Mon - Fri 10am - 6:30pm

The Customer Relations Coordinator provides frontline administrative and customer service support to ensure accurate shipment processing, documentation, and communication multimodal transportation terminal, air/ocean branch, or contract logistics site. They serve as a primary point of contact for customers, carriers, drivers, and internal teams, helping ensure shipments move smoothly and customers receive timely, accurate updates. They are responsible for scheduling, shipment tracking and tracing, customer support, documentation, and core financial activities such as accounts receivable, accounts payable, and billing. They interact closely with customers, drivers, carriers, and operational teams to support the timely movement of freight across logistics networks and may assist with freight acceptance and basic cartage support where applicable.

Responsibilities

  • Serve as a central point of contact for customers, carriers, drivers, and internal teams via phone, email, and inperson interactions.
  • Provide frontline customer service by responding to shipment status inquiries, documentation requests, and routine service questions.
  • Perform accurate data entry for shipment details, customer instructions, order updates, and operational records within required timelines.
  • Track and trace shipments using internal systems and carrier platforms; communicate updates to customers and internal teams.
  • Coordinate scheduling for pickups, deliveries, appointments, and other routine operational activities.
  • Prepare, review, and organize shipping documents such as air waybills (AWBs), bills of lading, labels, and proof of delivery (POD).
  • Support terminal or site activities as needed, including freight acceptance, driver assistance, and shipment paperwork handling.
  • Assist with accounts receivable, accounts payable, and billing support tasks, including invoice preparation, verification, and reconciliation.
  • Maintain organized and compliant electronic and physical files for shipment, financial, and administrative documentation.
  • Communicate with carriers, warehouses, dispatch, and internal operations teams to support timely movement of freight.
  • Identify routine service issues or delays and escalate them to operations leadership according to established procedures.
  • Support routine administrative tasks such as inbound/outbound mail processing, record updates, and office supply monitoring.
  • Participate in training, meetings, and process improvement activities as assigned.
  • All other duties as assigned to meet evolving business needs.

Qualifications

  • Education: High School Diploma or GED equivalent required; undergraduate degree from an accredited college or university preferred. 
  • Previous experience in customer service, administrative support, logistics, or transportation environments preferred; training provided.
  • Strong attention to detail with the ability to follow established processes consistently.
  • Clear, professional written and verbal communication skills with a customerfocused approach.
  • Ability to work collaboratively in a fastpaced, teamoriented, onsite environment.
  • Demonstrated discretion and confidentiality in handling and protecting sensitive information.
  • Technical: Proficient with common office technologies, including Windows PCs, Microsoft O365 (Outlook, Word, Excel, PowerPoint, etc.) and web conferencing (Teams, Zoom, Webex, etc.)
  • Environment: Comfort commuting to/from and working in a 100% onsite setting (listed in this posting), with travel for related meetings/events.

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