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Mail Inserter Jobs in Dallas, TX (NOW HIRING)

Canon

Office Service Representative II

Dallas, TX · On-site

$17 - $22.75/hr

Job Title Under general supervision, is responsible for all mail, packages and interoffice ... from inserting, copying and photocopying to faxing as needed May possibly perform any of the ...

Canon

Office Service Representative II

Richardson, TX · On-site

$15.50 - $21/hr

Job Title Under general supervision, is responsible for all mail, packages and interoffice ... from inserting, copying and photocopying to faxing as needed May possibly perform any of the ...

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All JobsMail Inserter JobsMail Inserter Jobs in Dallas, TX

Mail Inserter information

See Dallas, TX salary details

$8

$16

$21

How much do mail inserter jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for mail inserter in Dallas, TX is $16.80, according to ZipRecruiter salary data. Most workers in this role earn between $14.33 and $19.81 per hour, depending on experience, location, and employer.

What is a mail inserter?

Mail inserters are machines or professionals responsible for automatically or manually placing documents, letters, or promotional materials into envelopes for mailing. In a workplace, a mail inserter typically operates specialized equipment that folds, stuffs, and seals mail pieces efficiently. This role is essential in industries that handle large volumes of outgoing mail, such as direct mail companies, banks, and utilities. Mail inserters ensure that batches of mail are assembled accurately and prepared for timely distribution.

What are the duties and responsibilities of a mail inserter?

As a mail inserter, your responsibilities are to set up, operate, and troubleshoot mail sorting machines and other sorting equipment. You must calibrate the devices to handle different types of mail, such as bank statements, checks, and invoices. During the operation, you make routine inspections of the equipment to ensure that there are no quality control issues or mechanical problems with the setup. In addition to working on the machines, you perform clerical duties and document your daily work.

What are the key skills and qualifications needed to thrive as a mail inserter?

To thrive as a Mail Inserter, you need strong attention to detail, manual dexterity, and basic literacy skills, often supported by a high school diploma or equivalent. Familiarity with automated mail insertion machines, postage meters, and quality control systems is typically required. Reliability, time management, and the ability to work efficiently both independently and as part of a team are valuable soft skills in this role. These qualities ensure accuracy, productivity, and the timely processing of large volumes of mail for organizational success.

What are some common challenges faced by mail inserters, and how can they be managed effectively?

Mail Inserters often work in fast-paced environments where maintaining high accuracy and meeting daily output quotas can be challenging. Common issues include machine jams, sorting errors, and handling a variety of mail sizes or materials. Staying organized, performing regular equipment checks, and following standard operating procedures help minimize errors and downtime. Collaborating closely with supervisors and maintenance teams also ensures smooth workflow and quick resolution of technical problems.

What is the difference between Mail Inserter vs Mail Machine Operator?

AspectMail InserterMail Machine Operator
CredentialsHigh school diploma or equivalent; training on specific inserter modelsHigh school diploma or equivalent; certification may be preferred
Work EnvironmentManufacturing or mailing facility, often standing for long periodsMailroom or production area, operating mailing machines
Job DutiesLoading, operating, and maintaining mail inserters to assemble mail piecesOperating, troubleshooting, and maintaining mailing machines

The Mail Inserter and Mail Machine Operator roles are closely related, both working in mailing or production facilities. The main difference lies in the equipment used: Mail Inserters focus on operating specific inserter machines to assemble mail, while Mail Machine Operators handle a broader range of mailing equipment. Both roles require similar skills and certifications, but their daily tasks and equipment focus differ slightly.

More about Mail Inserter jobs
What are popular job titles related to Mail Inserter jobs in Dallas, TX? For Mail Inserter jobs in Dallas, TX, the most frequently searched job titles are:
What job categories do people searching Mail Inserter jobs in Dallas, TX look for? The top searched job categories for Mail Inserter jobs in Dallas, TX are:
What cities near Dallas, TX are hiring for Mail Inserter jobs? Cities near Dallas, TX with the most Mail Inserter job openings:
Mail Inserter jobs near you
Infographic showing various Mail Inserter job openings in Dallas, TX as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 3% Hybrid, and 3% Remote job distribution, with an average salary of $34,938 per year, or $16.8 per hour.

Quality Assurance Specialist- 3rd Shift

Snelling Staffing DFW

Fort Worth, TX • On-site

$18/hr

Full-time

Posted 9 days ago

Job description

  • Quality Assurance Specialist-3rd Shift
  • $18.00/hr.
  • 10pm-6am
  • Sunday-Thursday

JOB DESCRIPTION

The Quality Assurance Specialist is responsible for ensuring accurate completion of client projects throughout the production process. This individual must demonstrate attention to detail and the ability to identify variances in printed and inserted output, according to client specifications.

JOB DUTIES:

Individual will be responsible for most of the day to day paperwork, quality control, and reporting as it relates to individual daily programs. We are looking for someone who understands the fundamentals of Direct Mail, knowledge of ISO 9001 documentation, security compliance, and postal regulations. This position may also be exposed to PHI information and must treat the materials in accordance to HIPAA regulations. Individual must be able to multi-task and meet deadlines.

RESPONSIBILITIES (not limited to):

1. Review and validate Quality of Job Specifications, digitally printed output and insertion, in accordance with Quality Control standards to ensure accurate and timely completion of daily jobs. 2. Setup Initial Job jackets for 150 - 250 jobs, per day, for daily projects. 3. Perform ongoing Quality checks throughout the production cycle to ensure accurate completion of live work. 4. Ensure all paperwork (orders) is accounted for, completed and logged accurately in accordance with the requirements. 5. Oversee and review insert tracking system effectiveness and accuracy to ensure all pieces are tracked, as required. 6. Perform Postal Functions as required for marking jobs complete and produce daily reports for completed work. 7. Identify and correct inaccuracies, inconsistencies or ambiguities in the client specifications and identify primary processing steps, or tasks, that are required to complete a project. Escalate as needed for further resolution/reporting.

REQUIRED SKILLS:

Ability to work in a fast-paced environment while handling multiple projects/tasks at any given time with a high sense of urgency, prioritizing and during allotted time constraints * Able to understand the customer unique needs and be able to make and present recommendations and alternatives to the team * Must be a team player, believing there is always a better way and embrace process improvement initiatives * Experienced in Microsoft Office (Excel, Word, Power Point) * Strong verbal and written communication skills * Self-motivated, organized and detail oriented * Must adhere to ISO 9001:2008 policies and procedures * Must be able to work overtime as needed

EXPERIENCE/EDUCATION:

High school education is required plus 6 months 1 year in a quality oriented production environment. Direct Mail experience is a must. Supervisory/Leadership skills, ISO 9001:2008, Lean Manufacturing and/or Six Sigma experience and a working knowledge of postal regulations is a plus