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Mail Insert Operator Jobs (NOW HIRING)

KP LLC

Mail Processing/Inserting - Operator

Renton, WA · On-site

$23 - $26/hr

The Mail Inserter Operator is responsible for the set-up, operation, training and maintenance of all mail processing inserter and inkjet machines at our Renton, WA facility. Essential Duties and ...

Marketing.com.

Inserter Operator

Des Moines, IA · On-site

$16.25 - $18.50/hr

Inserter operators must be able to sort and prepare mail according to the USPS regulations. * The inserter operator must record any damaged documents or mail pieces that will require reprinting.

Marketing.com

Inserter Operator

Des Moines, IA

$16 - $17/hr

Inserter operators must be able to sort and prepare mail according to the USPS regulations. * The inserter operator must record any damaged documents or mail pieces that will require reprinting.

Moore DM Group

Inserting Machine Operator

Topeka, KS · On-site

An insert operator's job is to set up, load, unload, maintain, and troubleshoot the insert machine ... Sometimes puts mail in bags. * Performs other duties as required. Required Skills/Abilities:

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Mail Insert Operator information

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$12

$17

$21

How much do mail insert operator jobs pay per hour?

As of Jul 14, 2026, the average hourly pay for mail insert operator in the United States is $17.26, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $18.27 per hour, depending on experience, location, and employer.

What are Mail Insert Operators?

Mail Insert Operators are professionals responsible for operating machines that insert letters, documents, or promotional materials into envelopes for mailing. They ensure that the correct materials are processed and packaged according to specifications, often working in industries such as direct mail, billing, or print services. Their duties also include monitoring equipment for jams or errors, maintaining production logs, and performing routine machine maintenance. Attention to detail and the ability to follow instructions are important skills for this role.

What are some common challenges Mail Insert Operators face and how can they be addressed?

Mail Insert Operators often encounter challenges such as managing high-volume workloads during peak mailing periods and troubleshooting machine jams or misfeeds. Staying organized and attentive to detail is crucial, as small errors can lead to incorrect mailings. Effective communication with team members and supervisors helps ensure smooth workflow and quick resolution of issues. Familiarizing yourself with the machinery and proactively performing basic maintenance can also reduce downtime and increase efficiency.

What are the key skills and qualifications needed to thrive as a Mail Insert Operator, and why are they important?

To thrive as a Mail Insert Operator, you need attention to detail, manual dexterity, and a high school diploma or equivalent. Familiarity with mail inserting machines, postal regulations, and basic computer systems is typically required. Reliability, teamwork, and time management are important soft skills for efficiency and minimizing errors. These abilities ensure accurate, timely mail processing and support overall productivity in a fast-paced mailing environment.

What is the difference between Mail Insert Operator vs Mailroom Clerk?

AspectMail Insert OperatorMailroom Clerk
CredentialsHigh school diploma; some roles may require basic computer skillsHigh school diploma or equivalent; basic organizational skills
Work EnvironmentManufacturing or mailing facilities, often with machineryOffice or mailroom settings, handling incoming and outgoing mail
Industry UsagePrinting, mailing services, fulfillment centersCorporate offices, government agencies, large organizations
Job FocusOperating mailing equipment, inserting documents, managing mail flowSorting, distributing, and managing incoming/outgoing mail

The Mail Insert Operator primarily focuses on operating machinery to insert documents into envelopes or packages, often in a manufacturing or mailing facility. In contrast, the Mailroom Clerk handles the sorting and distribution of mail within an organization. Both roles require organizational skills and familiarity with mailing procedures, but their work environments and specific duties differ significantly.

More about Mail Insert Operator jobs
What cities are hiring for Mail Insert Operator jobs? Cities with the most Mail Insert Operator job openings:
What states have the most Mail Insert Operator jobs? States with the most job openings for Mail Insert Operator jobs include:
What job categories do people searching Mail Insert Operator jobs look for? The top searched job categories for Mail Insert Operator jobs are:
Mail Insert Operator jobs near you
Infographic showing various Mail Insert Operator job openings in the United States as of July 2026, with employment types broken down into 92% Full Time, 5% Part Time, and 3% Contract. Highlights an 100% Physical job distribution, with an average salary of $35,903 per year, or $17.3 per hour.
2nd Shift Machine Insert Operator

2nd Shift Machine Insert Operator

Business Communication Solutions

Waunakee, WI • On-site

$25.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 23 days ago

Job description

Inserter Operator (2nd Shift)

Reports To: Production Supervisor

Job Status: Full-Time

Shift: 2:00 PM – 10:00 PM, Monday – Friday

(Overtime and weekends as needed)

Initial Training: 1st Shift (9:00 AM – 5:00 PM), with flexible options available

________________________________________

Job Overview

Looking for steady hours, great benefits, and hands-on work in a clean, climate-controlled environment? Join Business Communication Solutions (BCS) in Waunakee.

We print and mail essential documents for customers nationwide. As a 2nd Shift Inserter Operator, you’ll play a key role in ensuring customer mailings are accurate, organized, and completed on time. This role is ideal for someone who enjoys working with machinery, takes pride in precision, and likes being part of a dependable production team—especially during the afternoon and evening hours.

________________________________________

What You’ll Do

• Set up, operate, and maintain high-speed inserter machines

• Read and follow job instructions to ensure accurate mailings

• Monitor quality throughout production to meet established standards

• Troubleshoot machine issues to keep production running smoothly

• Complete work orders and production documentation accurately

• Monitor postage meters and notify leadership when replenishment is needed

• Handle, stage, and store production materials properly after each job

• Assist with hand inserting and other production tasks as needed

• Maintain a clean, organized work area and support facility housekeeping

• Follow production schedules and help meet daily output goals

• Recommend process improvements that support quality and efficiency

________________________________________

What We’re Looking For

Skills & Experience

• Basic math and computer skills

• Experience with inserters, mail sorting, or production equipment is a plus

• Ability to follow detailed instructions and stay organized

• Strong attention to detail and accuracy

Physical Requirements

• Ability to stand for extended periods

• Ability to lift up to 50 lbs

Soft Skills

• Dependable, punctual, and reliable

• Comfortable working in a fast-paced, repetitive environment

• Team-focused with a positive attitude

• Takes pride in producing accurate, high-quality work

________________________________________

Why You’ll Like Working Here

• Paid time off and comprehensive benefits (medical, dental, vision, life, and disability)

• 401(k) with company match

• Paid training and opportunities to grow your skills

• Stable, full-time hours on a consistent 2nd shift schedule

• Clean, air-conditioned production facility

• Supportive team that values reliability and teamwork

________________________________________

Skills You’ll Gain

• Hands-on experience operating high-speed inserter equipment

• Understanding of mail production workflows and quality control

• Exposure to postage, reconciliation, and mailing compliance

• Confidence working in a team-oriented production environment

________________________________________

Location:

317 Raemisch Rd, Waunakee, WI 53597

Business Communication Solutions is an Essential Business offering a clean, well-maintained, air-conditioned workplace.

Candidates must be able to pass a pre-employment drug test and background check.

Business Communication Solutions (BCS) is an Equal Opportunity/Affirmative Action Employer.

We are committed to creating an inclusive workplace and welcome applications from all qualified individuals.

At BCS, we streamline your operations with flexible, turnkey solutions for billing, print and mail services, eDelivery, document management, marketing, customer communications, and financial processes. Our advanced systems and expert team deliver scalable, reliable workflows across mobile, web, and print channels. We’ll work with you to identify key focus areas, develop a strategic plan, and enhance your business performance while reducing costs and boosting customer satisfaction.