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Mail Insert Operator Jobs (NOW HIRING)

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Insert Operator

Getzville, NY · On-site

This role is responsible for operating mail insertion equipment, preparing outgoing mail, and ensuring quality standards are maintained throughout the production process. The ideal candidate is ...

MRI

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Mail Insert Operator (2nd Shift)

Austin, TX · On-site

$17 - $18/hr

... inserters, laminating, and hole punchers) • Operate office/production equipment (printer, copier, fax, scan) • Process basic forms and update information using a PC • Wrap, pack, label, and ...

Cross Catholic Outreach

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Mail Inserter

Pompano Beach, FL · On-site

$15.42 - $20/hr

Mail Inserter Operator - Print & Fulfillment Production Cross Catholic Outreach is a Catholic ministry with an ecumenical staff of Catholic, Protestant, and Eastern Orthodox believers working in ...

InfoSend Inc

Mail Machine Insert Operator

Fort Worth, TX · On-site

$17 - $21/hr

Prepare and coordinate mail projects for insertion and fulfillment * Operate high-speed Bell and Howell and Pitney Bowes inserting machines using barcode scanning and camera validation * Read and ...

InfoSend Inc

Mail Machine Insert Operator

Fort Worth, TX · On-site

$17 - $21/hr

Prepare and coordinate mail projects for insertion and fulfillment * Operate high-speed Bell and Howell and Pitney Bowes inserting machines using barcode scanning and camera validation * Read and ...

Infosend Inc

Mail Machine Insert Operator

Anaheim, CA · On-site

$17.75 - $20.25/hr

Prepare and coordinate mail projects for insertion and fulfillment * Operate high-speed Bell and Howell and Pitney Bowes inserting machines using barcode scanning and camera validation * Read and ...

Artemis Consultants

Mail Inserter Operator

Renton, WA · On-site

The Mail Inserter Operator is responsible for the set-up, operation, training and maintenance of all Mail processing Inserter and inkjet machines. RESPONSIBILITIES: * Performs standard and complex ...

XBP ASIA

Inserting Machine Operator

Windsor, CT · On-site

$20.04/hr

As an Insert Operator I, you will play a vital role in our mail processing operations, ensuring efficient and accurate insertion of various documents. Operating and troubleshooting automatic mail ...

Conduent, Inc.

Machine Insert Operator

Erlanger, KY · On-site

$16.50/hr

Machine Insert Operator will be responsible for inserting mail in machine for processing * Unfolding, and sorting mail according to SBU regulations * Repetitive movements of the arm, wrist and ...

Snelling Staffing DFW

3rd Insert Operator

Fort Worth, TX · On-site

$16 - $18.25/hr

Coordinates workload schedule for inserting, metering and sorting mail pieces to meet customer timeframe requirements while achieving optimum productivity. Performs daily/weekly/monthly maintenance ...

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Mail Insert Operator information

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$12

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How much do mail insert operator jobs pay per hour?

As of Jul 14, 2026, the average hourly pay for mail insert operator in the United States is $17.26, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $18.27 per hour, depending on experience, location, and employer.

What are Mail Insert Operators?

Mail Insert Operators are professionals responsible for operating machines that insert letters, documents, or promotional materials into envelopes for mailing. They ensure that the correct materials are processed and packaged according to specifications, often working in industries such as direct mail, billing, or print services. Their duties also include monitoring equipment for jams or errors, maintaining production logs, and performing routine machine maintenance. Attention to detail and the ability to follow instructions are important skills for this role.

What are some common challenges Mail Insert Operators face and how can they be addressed?

Mail Insert Operators often encounter challenges such as managing high-volume workloads during peak mailing periods and troubleshooting machine jams or misfeeds. Staying organized and attentive to detail is crucial, as small errors can lead to incorrect mailings. Effective communication with team members and supervisors helps ensure smooth workflow and quick resolution of issues. Familiarizing yourself with the machinery and proactively performing basic maintenance can also reduce downtime and increase efficiency.

What are the key skills and qualifications needed to thrive as a Mail Insert Operator, and why are they important?

To thrive as a Mail Insert Operator, you need attention to detail, manual dexterity, and a high school diploma or equivalent. Familiarity with mail inserting machines, postal regulations, and basic computer systems is typically required. Reliability, teamwork, and time management are important soft skills for efficiency and minimizing errors. These abilities ensure accurate, timely mail processing and support overall productivity in a fast-paced mailing environment.

What is the difference between Mail Insert Operator vs Mailroom Clerk?

AspectMail Insert OperatorMailroom Clerk
CredentialsHigh school diploma; some roles may require basic computer skillsHigh school diploma or equivalent; basic organizational skills
Work EnvironmentManufacturing or mailing facilities, often with machineryOffice or mailroom settings, handling incoming and outgoing mail
Industry UsagePrinting, mailing services, fulfillment centersCorporate offices, government agencies, large organizations
Job FocusOperating mailing equipment, inserting documents, managing mail flowSorting, distributing, and managing incoming/outgoing mail

The Mail Insert Operator primarily focuses on operating machinery to insert documents into envelopes or packages, often in a manufacturing or mailing facility. In contrast, the Mailroom Clerk handles the sorting and distribution of mail within an organization. Both roles require organizational skills and familiarity with mailing procedures, but their work environments and specific duties differ significantly.

More about Mail Insert Operator jobs
What cities are hiring for Mail Insert Operator jobs? Cities with the most Mail Insert Operator job openings:
What states have the most Mail Insert Operator jobs? States with the most job openings for Mail Insert Operator jobs include:
What job categories do people searching Mail Insert Operator jobs look for? The top searched job categories for Mail Insert Operator jobs are:
Mail Insert Operator jobs near you
Infographic showing various Mail Insert Operator job openings in the United States as of July 2026, with employment types broken down into 92% Full Time, 5% Part Time, and 3% Contract. Highlights an 100% Physical job distribution, with an average salary of $35,903 per year, or $17.3 per hour.
Mail Insert Operator (By hand)

Mail Insert Operator (By hand)

Financial Statement Services, Inc

Orlando, FL

$18/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 5 days ago

Job description

FSSI is looking for a full-time Custom (Mail) Insert Operator to join our team in Orlando, FL. This position is responsible for manually folding and inserting confidential documentation into envelopes or packages by hand, as specified by work order. The operator is also responsible for processing all mail based on designated postage rates using the equipment provided.

Full time schedule: 2nd shift, Monday-Friday, 2:00 pm - 10:30 pm

Overtime is scheduled as needed, and could require coming in earlier, staying later, and working weekend shifts during high-volume production cycles.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Fold and insert requests with proper inserts according to checklist instructions.
  • Operate postage machinery or equivalent to apply appropriate postage to processed mail pieces based on the specifications on the mailing checklist.
  • Ensure that all documents are output in an efficient and timely manner according to the specified instructions.
  • Scan mail pieces as required.
  • Process and ship outgoing small package parcels such as UPS, USPS and Federal Express.
  • Deliver completed work to QA for sign off.
  • Assist the department with additional work, as needed and/or requested.

Requirements

EDUCATION, EXPERIENCE & SKILLS

  • High School Diploma or GED preferred.
  • Experience working in a fast-paced mail room environment is preferred.
  • Demonstrate effective written and oral communication, interpersonal, organizational, strong time management, attention to detail and multi-tasking skills, and basic PC literacy.
  • Must exhibit a strong customer service philosophy and attitude.
  • Must maintain a high level of confidentiality.
  • Work effectively independently and as a member of a team and work with all levels of employees.

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee is regularly required to use hands and/or fingers to grasp, handle or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, climb or balance; and stoop, kneel, crouch, or crawl. The employee is frequently required to lift and/or move up to 40 pounds independently. Specific vision required by this job include close vision, distance vision, peripheral vision, and focus adjustments.

Benefits

Benefits include:

  • 401(k) & Roth + Employee Stock Ownership Plan
  • Medical, Dental, Vision & Life Insurance
  • Vacation, sick leave and paid holidays - including your birthday!
  • Employee Assistance & Care Programs
  • Additional perks & employee award programs

Ready to grow with us? Apply today!

Hiring Pay Rate: $18.00 / hour

Apply