Administrative Manager
Tempe, AZ · On-site
This role requires familiarity with office leases and the ability to extract necessary information ... Creates all mail merge letters, escalation letters, elevator entrapment letters, etc. * Maintains ...
Administrative Manager
Tempe, AZ · On-site
This role requires familiarity with office leases and the ability to extract necessary information ... Creates all mail merge letters, escalation letters, elevator entrapment letters, etc. * Maintains ...
Administrative Assistant (Internal)
Tsaile, AZ · On-site
$14 - $18.75/hr
Manage incoming and outgoing mail and email, answer phones, route calls, and take messages as ... Support the development and planning of Institutional Advancement systems and websites to extract ...
New
Administrative Assistant (Internal)
Tsaile, AZ · On-site
$14 - $18.75/hr
Manage incoming and outgoing mail and email, answer phones, route calls, and take messages as ... Support the development and planning of Institutional Advancement systems and websites to extract ...
New
... Mail pharmacy services, and brand/generic dynamics. * Advanced Excel and Word expertise, with ... Proficient in SQL, using SELECT, CASE, JOIN, and conditional logic to extract and analyze large ...
... Mail pharmacy services, and brand/generic dynamics. * Advanced Excel and Word expertise, with ... Proficient in SQL, using SELECT, CASE, JOIN, and conditional logic to extract and analyze large ...
... Mail pharmacy services, and brand/generic dynamics. * Advanced Excel and Word expertise, with ... Proficient in SQL, using SELECT, CASE, JOIN, and conditional logic to extract and analyze large ...
... Mail pharmacy services, and brand/generic dynamics. * Advanced Excel and Word expertise, with ... Proficient in SQL, using SELECT, CASE, JOIN, and conditional logic to extract and analyze large ...
... Mail pharmacy services, and brand/generic dynamics. * Advanced Excel and Word expertise, with ... Proficient in SQL, using SELECT, CASE, JOIN, and conditional logic to extract and analyze large ...
... Mail pharmacy services, and brand/generic dynamics. * Advanced Excel and Word expertise, with ... Proficient in SQL, using SELECT, CASE, JOIN, and conditional logic to extract and analyze large ...
... Mail pharmacy services, and brand/generic dynamics. * Advanced Excel and Word expertise, with ... Proficient in SQL, using SELECT, CASE, JOIN, and conditional logic to extract and analyze large ...
... Mail pharmacy services, and brand/generic dynamics. * Advanced Excel and Word expertise, with ... Proficient in SQL, using SELECT, CASE, JOIN, and conditional logic to extract and analyze large ...
Administrative Assistant (Internal)
Tsaile, AZ · On-site
$16.82 - $23.08/hr
Manage incoming and outgoing mail and email, answer phones, route calls, and take messages as ... Support the development and planning of Institutional Advancement systems and websites to extract ...
New
Quick apply
Apply Early
Administrative Assistant (Internal)
Tsaile, AZ · On-site
$16.82 - $23.08/hr
Manage incoming and outgoing mail and email, answer phones, route calls, and take messages as ... Support the development and planning of Institutional Advancement systems and websites to extract ...
New
Apply Early
... Mail pharmacy services, and brand/generic dynamics. * Advanced Excel and Word expertise, with ... Proficient in SQL, using SELECT, CASE, JOIN, and conditional logic to extract and analyze large ...
... Mail pharmacy services, and brand/generic dynamics. * Advanced Excel and Word expertise, with ... Proficient in SQL, using SELECT, CASE, JOIN, and conditional logic to extract and analyze large ...
... Mail pharmacy services, and brand/generic dynamics. * Advanced Excel and Word expertise, with ... Proficient in SQL, using SELECT, CASE, JOIN, and conditional logic to extract and analyze large ...
... Mail pharmacy services, and brand/generic dynamics. * Advanced Excel and Word expertise, with ... Proficient in SQL, using SELECT, CASE, JOIN, and conditional logic to extract and analyze large ...
Administrative Specialist
Glendale, AZ · On-site
$46K - $62K/yr
... mail, mailboxes, badges, keys and key cards and posting office holiday closures. • Update and ... Proven experience in web-based data entry systems, with both data extraction and design preferred ...
Administrative Specialist
Glendale, AZ · On-site
$46K - $62K/yr
... mail, mailboxes, badges, keys and key cards and posting office holiday closures. • Update and ... Proven experience in web-based data entry systems, with both data extraction and design preferred ...
... Mail pharmacy services, and brand/generic dynamics. * Advanced Excel and Word expertise, with ... Proficient in SQL, using SELECT, CASE, JOIN, and conditional logic to extract and analyze large ...
... Mail pharmacy services, and brand/generic dynamics. * Advanced Excel and Word expertise, with ... Proficient in SQL, using SELECT, CASE, JOIN, and conditional logic to extract and analyze large ...
Donor Data Specialist
Tucson, AZ · On-site
$42K - $47K/yr
... and mail list coordination and extraction. The Donor Data Specialist must have the ability to work independently and must be able to work under pressure at times to handle a wide variety of ...
Donor Data Specialist
Tucson, AZ · On-site
$42K - $47K/yr
... and mail list coordination and extraction. The Donor Data Specialist must have the ability to work independently and must be able to work under pressure at times to handle a wide variety of ...
... Mail pharmacy services, and brand/generic dynamics. * Advanced Excel and Word expertise, with ... Proficient in SQL, using SELECT, CASE, JOIN, and conditional logic to extract and analyze large ...
... Mail pharmacy services, and brand/generic dynamics. * Advanced Excel and Word expertise, with ... Proficient in SQL, using SELECT, CASE, JOIN, and conditional logic to extract and analyze large ...
Donor Data Specialist
Tucson, AZ · On-site
$42K - $47K/yr
... and mail list coordination and extraction. The Donor Data Specialist must have the ability to work independently and must be able to work under pressure at times to handle a wide variety of ...
Donor Data Specialist
Tucson, AZ · On-site
$42K - $47K/yr
... and mail list coordination and extraction. The Donor Data Specialist must have the ability to work independently and must be able to work under pressure at times to handle a wide variety of ...
... Mail pharmacy services, and brand/generic dynamics. * Advanced Excel and Word expertise, with ... Proficient in SQL, using SELECT, CASE, JOIN, and conditional logic to extract and analyze large ...
... Mail pharmacy services, and brand/generic dynamics. * Advanced Excel and Word expertise, with ... Proficient in SQL, using SELECT, CASE, JOIN, and conditional logic to extract and analyze large ...
... Mail pharmacy services, and brand/generic dynamics. * Advanced Excel and Word expertise, with ... Proficient in SQL, using SELECT, CASE, JOIN, and conditional logic to extract and analyze large ...
... Mail pharmacy services, and brand/generic dynamics. * Advanced Excel and Word expertise, with ... Proficient in SQL, using SELECT, CASE, JOIN, and conditional logic to extract and analyze large ...
Mail Extraction information
What are some common challenges faced in a Mail Extraction role and how can they be managed?
In a Mail Extraction role, one common challenge is maintaining accuracy and speed while sorting and opening large volumes of mail under tight deadlines. Handling confidential or sensitive information with care is also crucial, which requires strong attention to detail and adherence to privacy protocols. Effective organization, time management, and communication with team members can help manage these challenges and ensure smooth workflow. Many organizations provide standardized procedures and training to support employees in maintaining efficiency and security.
What are the key skills and qualifications needed to thrive as a Mail Extraction Specialist, and why are they important?
To thrive as a Mail Extraction Specialist, you need strong attention to detail, basic computer literacy, and a high school diploma or equivalent. Familiarity with mailroom equipment, scanning systems, and document management software is often required. Reliability, organizational skills, and the ability to work efficiently under time constraints are standout soft skills in this role. These competencies are crucial to ensure accurate and timely processing of mail, which supports smooth organizational operations and information flow.
What is the difference between Mail Extraction vs Data Entry?
| Aspect | Mail Extraction | Data Entry |
|---|---|---|
| Required Skills | Email parsing, data collection, basic coding | Typing, data input, accuracy |
| Work Environment | Online, remote, data processing platforms | Office or remote, spreadsheets and databases |
| Industry Usage | Marketing, sales, email list building | Administrative, business, finance |
Mail Extraction focuses on collecting email addresses from various sources, often requiring technical skills like email parsing. Data Entry involves inputting data into systems with an emphasis on accuracy and speed. While both roles handle data, Mail Extraction is more specialized in email data collection, whereas Data Entry covers broader data management tasks.
What are mail extraction jobs?
Mail extraction jobs involve the process of opening, sorting, and preparing incoming mail for further processing or distribution within an organization. Workers in this role may also scan, log, or digitize mail contents, ensuring sensitive information is handled securely and efficiently. These positions are critical in industries such as finance, healthcare, and government, where accurate and timely management of mail is essential. Attention to detail, confidentiality, and organizational skills are key requirements for success in mail extraction roles.
What are popular job titles related to Mail Extraction jobs in Arizona? For Mail Extraction jobs in Arizona, the most frequently searched job titles are:
What job categories do people searching Mail Extraction jobs in Arizona look for? The top searched job categories for Mail Extraction jobs in Arizona are:
What cities in Arizona are hiring for Mail Extraction jobs? Cities in Arizona with the most Mail Extraction job openings:
Job description
About Cousins Properties:
Headquartered in Atlanta, Cousins is a fully integrated, self-administered and self-managed real estate investment trust (REIT). Cousins has a simple, compelling strategy: Premier urban Sun Belt office portfolio, Disciplined about capital allocation, Best-in-class balance sheet, with Strong local operating platforms. Acting through its operating partnership, Cousins Properties LP, primarily invests in Class A office buildings located in high-growth Sun Belt markets. Cousins Properties (NYSE: CUZ) develops, owns, and manages a 20+ million square foot trophy office portfolio in the high-growth Sun Belt markets of Atlanta, Austin, Charlotte, Dallas, Nashville, Tampa, and Phoenix.
Founded in 1958, Cousins creates shareholder value through its extensive expertise in the development, acquisition, leasing, and management of high-quality real estate assets. The Company has a comprehensive strategy in place based on a simple platform, trophy assets, and opportunistic investments. For more information, please visit www.cousins.com.
Job Summary:
The Administrative Manager oversees the day-to-day operation of the Property Management Office including Yardi data entry and administrative oversight for the property. This role requires competency and confidence in interactions will all levels of employees both internally and externally. This position is responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects with minimal supervision along with a high level of attention to detail. Strong customer service skills, excellent typing skills and strong organizational skills are required. This role requires familiarity with office leases and the ability to extract necessary information.
This position is located in Tempe, AZ. This position is on-site. This is not a remote or hybrid position.
Responsibilities:
Accounting and Reporting
AdministrativeDuties
Insurance
CustomerRelations
The above statements are intended only to describe the general nature of the job and should not be construed as an all-inclusive list of position responsibilities.
Required or Preferred Knowledge, Skills, and Abilities:
Cousins is an equal opportunity employer where employment decisions are based on merit, qualifications, and aptitude. The Company does not discriminate in employment opportunities or employment practices on the basis of race, color, religion, creed, sex (including gender, pregnancy, sexual orientation, and gender identity), national origin or ancestry, physical or mental disability, veteran status, age, genetic information, or any other class or characteristic protected by federal, state, or local law.
Headquartered in Atlanta, Cousins is a fully integrated, self-administered and self-managed real estate investment trust (REIT). Cousins has a simple, compelling strategy: Premier urban Sun Belt office portfolio, Disciplined about capital allocation, Best-in-class balance sheet, with Strong local operating platforms. Acting through its operating partnership, Cousins Properties LP, primarily invests in Class A office buildings located in high-growth Sun Belt markets. Cousins Properties (NYSE: CUZ) develops, owns, and manages a 20+ million square foot trophy office portfolio in the high-growth Sun Belt markets of Atlanta, Austin, Charlotte, Dallas, Nashville, Tampa, and Phoenix.
Founded in 1958, Cousins creates shareholder value through its extensive expertise in the development, acquisition, leasing, and management of high-quality real estate assets. The Company has a comprehensive strategy in place based on a simple platform, trophy assets, and opportunistic investments. For more information, please visit www.cousins.com.
Job Summary:
The Administrative Manager oversees the day-to-day operation of the Property Management Office including Yardi data entry and administrative oversight for the property. This role requires competency and confidence in interactions will all levels of employees both internally and externally. This position is responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects with minimal supervision along with a high level of attention to detail. Strong customer service skills, excellent typing skills and strong organizational skills are required. This role requires familiarity with office leases and the ability to extract necessary information.
This position is located in Tempe, AZ. This position is on-site. This is not a remote or hybrid position.
Responsibilities:
Accounting and Reporting
- Write up direct bill invoices for statements (print invoices, match up work orders, prepare invoices)
- Statement assemblies (create charges in Yardi, compile or calculate above standard charges, make copies of rebills, late letters, match up statements with back up by building, and scan for emailing out to customers)
- Prepare accruals for managed Service Provider accounts & reconcile customer bill back accounts at the end of each month
- Prepare reforecast
- Budget manager in charge of entering numbers & making updates & preparing reports through the entire budget process
AdministrativeDuties
- Responsible for all aspects of the day-to-day operation of the Property Management Office including phone coverage and workload distribution for other administrative personnel
- Assists other administrative staff in phone coverage for management office and maintenance/security department. Ensures phones are answered in a friendly, professional manner, taking messages or forwarding calls as necessary but answering requests directly whenever possible
- Assists with vendor service contract bids, contract preparation and administration as needed
- Maintains equipment inventory tracking and reporting
- Maintain property management calendar
- Maintain customer and administrative filing system and ensures all documents are properly and promptly filed
- Coordinates with security to provide building access for contractors and vendors
- Assists in preparation of all CuzWay supplements and ensures deadlines are met
- Assists managers in compiling annual budget information and reports for distribution to others
- Performs initial coding of all A/P invoices for on-line system and Yardi approval
- Assists in preparing all RFI's and RFP's
- Risk Management report preparation (slip and fall reports)
- Offer IT assistance for building staff when there are software or equipment issues
- Ordering Kitchen, Office, and Engineering supplies as needed
- Creates all mail merge letters, escalation letters, elevator entrapment letters, etc.
- Maintains Disaster Preparedness Manual
- Maintains all policies and procedures manuals for Ownership
- Assists with parking and leasing issues when customers have questions
- Schedules & coordinates customer evacuation warden training & evacuation drill
- Maintains training records for AED machines & associated training
- Assists Manage & schedule all special events & filming projects in the building
- Update & maintain building website(s)
Insurance
- Oversee the maintenance of insurance files for coverage's required by customers, tenants, and vendors
- Responsible for overseeing preparation of notification letters to customers and vendors thirty days before expiration of insurance certificate
- Coordinates with the property managers to prepare required loss prevention reports
CustomerRelations
- Develop and maintains positive customer relations by creating and sustaining good will and by providing consistently responsive quality service
- Schedules and coordinates all new customer orientations
- Coordinates customer participation in the recycling program
- Schedules all customer events & customer giveaways
The above statements are intended only to describe the general nature of the job and should not be construed as an all-inclusive list of position responsibilities.
Required or Preferred Knowledge, Skills, and Abilities:
- A high school diploma or GED equivalent is required. A Bachelor's degree is preferred.
- A minimum of 3 years administrative/office manager experience is required
- Commercial Real Estate Experience required
- Proficient use of Microsoft Office computer application programs is required
- To perform this job successfully, the incumbent must work well with others and interact positively with customers. The incumbent must possess excellent communication skills; must be detail-oriented and well organized; and must have the ability to manage time and multiple projects efficiently and achieve the required results
- Must possess a professional demeanor and handle issues in a confidential manner.
- Must be able to work well in a team environment
- Proven writing and verbal communication skills. Strong grammatical and practical use of the English language
- The incumbent must be able to define problems, collect data, establish facts, and draw valid conclusions
- Physical Demands may vary. The individual is occasionally required to sit, stoop, kneel, and crouch. The individual may need to lift up to 20 pounds. Specific vision abilities required by this job include color vision
- Responsiveness - Need to perform responsibilities with an acute sense of urgency to meet the needs of others; respond to solve problems; willing to accept a variety of tasks associated with this position and be flexible
- Integrity - Demonstrate sound business ethics; consistently comply with organizational values; protect confidential information
- Customer Service - Demonstrate optimum customer service delivery while performing all job functions
- Communication - Able to clearly express ideas; present verbal information in a straightforward manner; ask questions in order to open channels of communication; listen to understand perspective of others
Cousins is an equal opportunity employer where employment decisions are based on merit, qualifications, and aptitude. The Company does not discriminate in employment opportunities or employment practices on the basis of race, color, religion, creed, sex (including gender, pregnancy, sexual orientation, and gender identity), national origin or ancestry, physical or mental disability, veteran status, age, genetic information, or any other class or characteristic protected by federal, state, or local law.