ZipRecruiter

Log In

1

Mail Assistant Jobs in Indiana (NOW HIRING)

Ricoh USA, Inc.

Mail Associate

Indianapolis, IN · On-site

$15.25 - $18.25/hr

... mail/faxes; and applies necessary postage. Provides copier maintenance and/or repair of customer ... This position reports directly to the Site Manager, Site Supervisor, or Assistant Site Manager ...

Ricoh Americas Corporation

Mail Associate

Indianapolis, IN · On-site

$15.25 - $18.25/hr

... mail/faxes; and applies necessary postage. Provides copier maintenance and/or repair of customer ... This position reports directly to the Site Manager, Site Supervisor, or Assistant Site Manager ...

Brownsburg Health Care Center

Receptionist

Brownsburg, IN · On-site

$15 - $19.75/hr

Open, distribute, and forward incoming mail. * Assist with clerical and administrative duties for facility leadership and other departments. * Record appointments, meetings, and other important ...

Keystone Cooperative

Administrative Assistant

Anderson, IN · On-site

$15.50 - $21/hr

Customer Service And Administrative Assistant The purpose of this role is to provide customer ... Compiles, sorts, and distributes daily mail. Receive courier deliveries. Sends out branch mail ...

Keystone Cooperative

Administrative Assistant

Wilkinson, IN · On-site

$17.50 - $23.50/hr

This role will assist with accounts receivables as well as verifying, filing, and responding to ... Compiles, sorts, and distributes daily mail. Receive courier deliveries. Sends out branch mail ...

Keystone Cooperative

Administrative Assistant

Marion, IN · On-site

$15.25 - $20.50/hr

This role will assist with accounts receivables as well as verifying, filing, and responding to ... Compiles, sorts, and distributes daily mail. Receive courier deliveries. Sends out branch mail ...

Keystone Cooperative

Administrative Assistant

Anderson, IN · On-site

$15.50 - $21/hr

This role will assist with accounts receivables as well as verifying, filing, and responding to ... Compiles, sorts, and distributes daily mail. Receive courier deliveries. Sends out branch mail ...

Keystone

Administrative Assistant

Anderson, IN · On-site

$15.50 - $21/hr

This role will assist with accounts receivables as well as verifying, filing, and responding to ... Compiles, sorts, and distributes daily mail. Receive courier deliveries. Sends out branch mail ...

Keystone

Administrative Assistant

Wilkinson, IN · On-site

$17.50 - $23.50/hr

This role will assist with accounts receivables as well as verifying, filing, and responding to ... Compiles, sorts, and distributes daily mail. Receive courier deliveries. Sends out branch mail ...

Keystone

Administrative Assistant

Marion, IN · On-site

$17.75 - $24/hr

This role will assist with accounts receivables as well as verifying, filing, and responding to ... Compiles, sorts, and distributes daily mail. Receive courier deliveries. Sends out branch mail ...

Ogletree Deakins

Office Assistant

Indianapolis, IN · On-site

$16 - $21/hr

Have general knowledge of employee absences to determine appropriate routing of phone calls, mail ... May assist with processing local office check requests. * Create client file labels and assemble ...

nLeague

Administrative Assistant

Indianapolis, IN · On-site

$17.25 - $23.25/hr

Administrative Assistant Provides administrative support. Duties may include researching multiple ... mail, sorting incoming mail, and other duties as required. Overview: 4 to 5 years of experience.

previous pagenext page

Showing results 21-40

All JobsMail JobsMail Assistant JobsMail Assistant Jobs in Indiana

Mail Assistant information

What is a mail assistant?

Mail Assistants are professionals responsible for sorting, processing, and delivering mail and packages within an organization or between businesses and postal services. They ensure that incoming and outgoing correspondence is handled efficiently and reaches the correct recipients on time. Mail Assistants may also be responsible for maintaining mailroom equipment, tracking packages, and assisting with inventory of office supplies. Their role is essential for the smooth flow of communication and documents in a workplace.

What are the typical daily responsibilities of a mail assistant?

As a Mail Assistant, your daily responsibilities usually include sorting, distributing, and processing incoming and outgoing mail and packages for the organization. You may also be responsible for maintaining accurate records, managing mailroom supplies, and ensuring timely delivery to various departments. These tasks are critical because they help ensure that important documents and packages reach the right people quickly, supporting smooth business operations and communication across teams. Collaboration with office staff and external couriers is common, requiring strong organizational and interpersonal skills.

What are the key skills and qualifications needed to thrive as a mail assistant?

To thrive as a Mail Assistant, you need strong organizational skills, attention to detail, and basic literacy, often with a high school diploma or equivalent. Familiarity with mail sorting machines, postage meters, and tracking systems is commonly required. Reliability, time management, and effective communication help ensure efficiency and accuracy in mail handling. These skills and qualities are crucial for ensuring timely and accurate distribution of mail within organizations or institutions.

What is the difference between Mail Assistant vs Mail Clerk?

AspectMail AssistantMail Clerk
Required CredentialsHigh school diploma; basic organizational skillsHigh school diploma; familiarity with mail handling
Work EnvironmentOffice settings, administrative support rolesMailrooms, shipping departments, administrative offices
Employer & Industry UsageBusinesses, government agencies, educational institutionsCorporations, government offices, hospitals
Common Search & Comparison IntentUnderstanding roles similar to Mail ClerkComparing to Mail Assistant roles

Mail Assistants and Mail Clerks both handle mail processing in office environments. While Mail Assistants often support administrative tasks and may have broader responsibilities, Mail Clerks focus primarily on sorting, distributing, and managing incoming and outgoing mail. Both roles typically require similar credentials and are used across various industries, making them common points of comparison for job seekers and employers.

What are the most commonly searched types of Mail jobs in Indiana?

The most popular types of Mail jobs in Indiana are:

What cities in Indiana are hiring for Mail Assistant jobs?

Cities in Indiana with the most Mail Assistant job openings:

Mail Assistant jobs near you
Infographic showing various Mail Assistant job openings in Indiana as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Mail Associate

Ricoh USA, Inc.

Indianapolis, IN • On-site

$15.25 - $18.25/hr

Other

Medical, Dental, Life, Retirement, PTO

Posted 16 days ago

Ricoh rating

7.8

Company rating: 7.8 out of 10

Based on 174 frontline employees who took The Breakroom Quiz

70th of 161 rated electronics manufacturers

Job description


Senior On-Site Service Specialist
POSITION PROFILE
Provides operations functions in one or all of the following areas: operates high volume duplicating, production, sorting, mailing, or bindery equipment; performs associated copying tasks; ships and receives product and supplies; sorts, distributes, and handles incoming and outgoing mail/faxes; and applies necessary postage. Provides copier maintenance and/or repair of customer site equipment.
May also perform bindery, QC and final check, housekeeping/hospitality, file services, call center representative, and reception functions. May perform various building support functions related to meeting setups and light maintenance. Due to the higher level of presentation and telephone skills needed to perform temporary or occasional receptionist duties, employees performing this function are considered Senior On-Site Service Specialists. This position reports directly to the Site Manager, Site Supervisor, or Assistant Site Manager, depending on site personnel configuration.
Job Duties and Responsibilities
  • Runs high-volume/production copy machines and performs binding and finishing work.
  • Ensures convenience copiers are working properly by conducting daily quality inspections. Clears paper jams and informs technicians of specific problems.
  • Performs basic equipment troubleshooting and escalates calls to technicians.
  • Performs setup of equipment as prescribed by the customer (adds toner, stocks paper, etc.).
  • Performs scanning and/or imaging of documents.
  • May perform reception services on a temporary or occasional basis.
  • Maintains records for management reports and inventories of supplies needed.
  • Distributes office supplies, fax transmissions, and mail to company personnel and/or designated drop-off points as required.
  • Calculates charges for jobs performed, maintains logs, and may generate reports.
  • Responds to and coordinates all service calls required by the customer.
  • May perform filing duties in conjunction with specific customer requests.
  • Delivers completed jobs to predetermined customer locations within and outside the site.
  • Maintains daily meter and service logs.
  • May travel between customer buildings.
  • Answers customer questions regarding the status or feasibility of job requests.
  • Ensures convenience copier areas are neat and well stocked.
  • Performs duties related to shipping materials.
  • Performs duties related to receiving materials.
  • May perform meeting room and conference room setups.
  • May perform building occupant moves within assigned facilities.
  • May perform light maintenance and cleaning duties as assigned.
  • May occasionally perform shipping, receiving, and dock work in a mailroom-type environment.
  • May require periodic overtime on nights and weekends, including off-hour emergency response.
  • Uses shrink-wrap machines, paper cutters, hole drillers, bindery equipment, joggers, tape machines, stackers, electric staplers, and scales to complete contracted jobs.
  • Uses copier equipment, calculators, fax machines, postage meters, and PCs.
  • Performs filing duties, which may include "purging" and archiving old documents.
  • Demonstrates understanding of the Ricoh Services Portfolio & Technology.
  • Ensures data for Ricoh MOR, SPG, and job logs are captured.
  • Performs other duties as assigned.
Qualifications (Education, Experience and Certifications)
  • High school diploma or GED required.
  • 1 to 2 years of related work experience required.
  • Related copy job experience preferred.
  • May require a valid driver's license and minimum levels of auto insurance coverage per Ricoh requirements.
  • Demonstrated competency in basic computer skills, including proficiency with Microsoft Office Suite.
Knowledge, Skills and Abilities
  • Working knowledge of copiers and related equipment repair preferred.
  • Knowledge and understanding of shipping and receiving procedures.
  • Basic electronics knowledge preferred.
  • Ability to work independently and flexibly to complete projects.
  • Ability to determine proper packing methods and materials and verify packing slips for incoming materials.
  • Ability to comprehend instructions concerning mail delivery.
  • Strong troubleshooting and problem-solving skills.
  • Ability to read and comprehend written technical information in manuals, parts books, and related publications.
  • Excellent customer service and verbal communication skills.
Working Conditions, Mental and Physical Demands
  • Frequent exposure to copier/fax machine noise, toner, and changing room temperatures. May also be exposed to paper cuts from handling paper and opening boxes.
  • Exposure to various weather conditions when walking between buildings. Location equipment may present opportunities for injury or accidents.
  • Daily telephone and in-person interaction with customers, employees, managers, and/or the Dispatch Department. Occasional telephone contact with vendors and equipment repair personnel.
  • Tight deadlines and quick turnaround times may create high-stress situations.
  • Physical effort is required and may involve extended periods of standing, walking, bending, reaching, stretching, climbing, or similar activities. May also involve lifting or moving items weighing up to 50 pounds and pushing or pulling wheeled machines weighing up to 400 pounds for repairs. Walking between buildings may be necessary.
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the job.
About Us
Come Create at Ricoh:
If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.
Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information-how it is collected, stored, managed, and shared-to unlock the potential in every organization. We deliver services and technologies that inspire our customers' success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.
Invest in Yourself:
At Ricoh, you can:
  • Choose from a broad selection of medical, dental, life, and disability insurance options.
  • Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.
  • Augment your education with team member tuition assistance programs.
  • Enjoy paid vacation time and paid holidays annually
  • Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.

What Ricoh employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply