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Lockbox Processor Jobs in California (NOW HIRING)

The Planet Group

SAP FI CO PA Systems Analyst

Cypress, CA · On-site

$60.25 - $77.75/hr

Banking data interface experience, including outgoing payments, lockbox, and bank statements ... Develop and maintain documentation for SAP FI & CO-PA processes and configurations * Participate in ...

Western Growers

Financial Specialist II

Irvine, CA · Remote

$53K - $74K/yr

Manage receipt of group admin fees and process vendor payments. Invoice for third party ... Manage and maintain Bank lockbox, and ACH/Wire programs. Manage and maintain retiree invoicing ...

Aston Carter

Claims Administrator

San Ysidro, CA · On-site

$22 - $28/hr

Support cash handling processes by organizing payment documentation and assisting with lockbox activities. * Prepare and distribute Explanations of Benefits (EOBs) and other financial correspondence ...

LHH US

Accounts Receivable Specialist

Livermore, CA

$27.56 - $30.47/hr

Apply daily cash receipts from checks, ACH, wire transfers, lockbox payments, and credit card ... Process approved account adjustments and write-offs in accordance with company policies. * Assist ...

Qcells

Incentives Coordinator

Irvine, CA · On-site +1

$18 - $28/hr

Process incoming checks, route them to the Enfin deposit lockbox, and update payment records in the incentive tracker. REQUIRED QUALIFICATIONS: * Bachelor's degree in business, operations, or related ...

Qcells

Incentives Coordinator

Irvine, CA · On-site

$18 - $28/hr

Process incoming checks, route them to the Enfin deposit lockbox, and update payment records in the incentive tracker. REQUIRED QUALIFICATIONS: * Bachelor's degree in business, operations, or related ...

San Diego Humane Society

Data Specialist

San Diego, CA

$24.20 - $26.92/hr

... processing contributions received through a direct mail lockbox service and donations generated through various organizational database platforms. * Provide expert-level support for end-to-end gift ...

LHH US

Accounts Receivable Specialist

Livermore, CA · On-site

$27.56 - $30.47/hr

Apply daily cash receipts from checks, ACH, wire transfers, lockbox payments, and credit card ... Process approved account adjustments and write-offs in accordance with company policies. * Assist ...

San Diego Humane Society

Data Specialist

San Diego, CA · On-site

$24.20 - $26.92/hr

... processing contributions received through a direct mail lockbox service and donations generated through various organizational database platforms. * Provide expert-level support for end-to-end gift ...

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Lockbox Processor information

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How much do lockbox processor jobs pay per hour?

As of Jul 16, 2026, the average hourly pay for lockbox processor in California is $17.71, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $19.23 per hour, depending on experience, location, and employer.

How much does a lockbox processor make?

A lockbox processor typically earns between $30,000 and $45,000 annually, depending on experience, location, and the employer. The role often requires attention to detail and familiarity with banking software or data entry tools.

What jobs in the US pay 300,000 a year?

Lockbox processors typically do not earn $300,000 annually; such high salaries are usually associated with executive roles, specialized medical professionals, or senior corporate positions. High-paying jobs often require advanced education, extensive experience, or leadership responsibilities. For most processing or administrative roles, salaries are significantly lower than this threshold.

What are the key skills and qualifications needed to thrive in the Lockbox Processor position, and why are they important?

To thrive as a Lockbox Processor, you need strong attention to detail, accuracy in data entry, and basic numerical skills, often supported by a high school diploma or equivalent. Familiarity with lockbox processing software, document scanners, and sometimes bank-specific systems is typically required. Outstanding organizational skills, reliability, and the ability to work efficiently under deadlines are valuable soft skills in this position. These abilities are crucial for minimizing errors and ensuring the secure, timely processing of payments and transactions.

What is a lockbox processing?

Lockbox processing is a service used by companies to handle incoming payments, where banks receive and process payments sent directly from customers to a designated P.O. box. Lockbox processors, often employed in financial institutions or accounts receivable departments, scan, record, and deposit payments to streamline cash flow and reduce manual handling. This process typically involves data entry, check imaging, and reconciliation using specialized software.

What does a typical day look like for a Lockbox Processor?

As a Lockbox Processor, your day generally involves opening and sorting incoming mail, extracting payments and documents, and carefully entering data into specialized bank systems. You'll often work in a secure, team-oriented environment where attention to detail and speed are equally important, as processing errors or delays can impact clients and bank operations. Collaboration with fellow processors, supervisors, and occasionally customer service teams is common to resolve exceptions or reconcile accounts. The workflow is typically structured with set deadlines, and while the role can be repetitive, it offers a clear sense of accomplishment and the opportunity to develop further skills in banking operations.

What is a Lockbox Processor job?

A Lockbox Processor is responsible for handling and processing payments received through a company's lockbox system. They open, sort, and scan incoming checks and documents, ensuring accurate data entry and deposit processing. The role requires attention to detail, efficiency in handling financial transactions, and familiarity with banking or payment processing systems. Lockbox Processors play a key role in maintaining cash flow by ensuring timely deposits and accurate record-keeping for businesses and financial institutions.

What does a lockbox processor do?

A lockbox processor handles incoming payments by processing mailed checks and remittances, recording transactions, and ensuring accurate data entry into financial systems. They often use specialized software and work in a fast-paced environment to support efficient cash flow management.
What are the most commonly searched types of Lockbox Processor jobs in California? The most popular types of Lockbox Processor jobs in California are:
What are popular job titles related to Lockbox Processor jobs in California? For Lockbox Processor jobs in California, the most frequently searched job titles are:
What job categories do people searching Lockbox Processor jobs in California look for? The top searched job categories for Lockbox Processor jobs in California are:
What cities in California are hiring for Lockbox Processor jobs? Cities in California with the most Lockbox Processor job openings:
Lockbox Processor jobs near you
Infographic showing various Lockbox Processor job openings in California as of July 2026, with employment types broken down into 83% Full Time, 6% Part Time, and 11% Contract. Highlights an 94% In-person, and 6% Hybrid job distribution, with an average salary of $36,827 per year, or $17.7 per hour.
Accounts Receivable Specialist

Accounts Receivable Specialist

Community Initiatives

Oakland, CA • Hybrid

$23.25 - $30.75/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 17 days ago

Job description

Description

Location: Hybrid, remote and on-site at our Oakland or Los Angeles Office.


Classification: Non-Exempt


Job Summary

Community Initiatives is an Oakland-based nonprofit service organization providing over 150 nonprofit projects with fiscal sponsorship services including tax-exemption, accounting and financial oversight, risk management and insurance, legal compliance, grants management, payroll, and human resource services. Our fiscally sponsored projects (FSPs) represent all nonprofit sectors--arts and culture, education, environment, health, human services, and public affairs. While many of our projects are in the San Francisco Bay Area, others operate in various states and international locations.


The Accounts Receivable Specialist is responsible for the day-to-day execution of cash receipts processing, deposit tracking, fundraising and payment platform administration, and accounts receivable support for Community Initiatives and its fiscally sponsored projects (FSPs).


This role plays a critical operational function in ensuring funds received by Community Initiatives are accurately identified, documented, reconciled, and communicated to internal stakeholders. The position works closely with Project Accountants and accounting leadership to support accurate financial records, strong internal controls, and timely resolution of discrepancies across multiple systems. 


Key Responsibilities:


Cash Receipts Processing & System Administration

  • Download daily lockbox deposit reports from the bank and prepare Excel-based cash receipt logs for checks and cash received directly by the office.
  • Upload deposit data and supporting documentation into internal systems used for cash receipt tracking, project attribution, and downstream accounting.
  • Accurately identify and attribute receipts to the correct fiscally sponsored project and funding source.
  • Send deposit notifications to receiving projects through established internal systems or workflows.
  • Maintain accurate, complete internal records related to cash receipts and deposits.

Research & Resolution of Unidentified Receipts

  • Research unidentified or unclear receipts by reviewing internal systems (e.g., accounting systems, CRM/donor systems, shared inboxes) and external platforms (e.g., PayPal Giving Fund, CyberGrants, Zeffy, Neon One).
  • Proactively reach out to funders, platforms, or fiscally sponsored projects to obtain missing information and resolve attribution issues.
  • Ensure unidentified receipts are actively monitored, documented, and resolved on a timely basis.

Reconciliations & Transaction Support

  • Prepare weekly reconciliations between internal cash receipt records and bank activity to ensure completeness and accuracy.
  • Prepare monthly reconciliations between fundraising/payment platform reports, bank deposit records, and  the accounting system.
  • Research and document discrepancies and escalate unresolved or systemic issues to accounting management.
  • Prepare clean, reconciled deposit data and supporting documentation for upload into the accounting system.

Fundraising & Payment Platform Support

  • Prepare and maintain structured fundraising platform workbooks (e.g., Fundrazr, Benevity, Stripe, Square, Eventbrite) to support accurate deposit tracking and upload into the accounting system.
  • Assist with onboarding and setup of new fundraising or payment receipt platforms, including data testing and documentation.
  • Assist with providing ACH and wire instructions to funders and partners, ensuring accuracy and consistency.

AR Support & Coordination

  • Review accounts receivable aging reports monthly with Project Accountants and assist with follow-up on outstanding payments as requested.
  • Assist Project Accountants with applying payments to AR invoices in the accounting system, as needed.
  • Assist with various billing activities (e.g., cost-reimbursable grants, service billing) upon request.
  • Respond to internal inquiries from Project Accountants and Client Services regarding deposits, receipts, and payment status.

Documentation, Controls & Audit Support

  • Support continuous improvement of cash receipts and AR workflows through adherence to documented procedures and identification of process gaps.
  • Maintain organized documentation related to deposits, reconciliations, platforms, and receipt research.
  • Assist with internal and external audit requests by preparing schedules, reports, and supporting documentation related to cash receipts and AR activity.
  • Follow established internal controls, fiscal sponsorship agreement requirements, and donor restrictions in all cash receipts activities.

Requirements

Qualifications & Experience:


Required

  • 2-5+ years of experience in accounts receivable, cash receipts, or general accounting.
  • Experience working with accounting systems and databases (e.g., Sage Intacct or similar ERP systems).
  • Familiarity with GAAP for nonprofits and/or experience supporting sponsored programs.
  • Strong attention to detail and ability to manage high transaction volumes across multiple entities.
  • Demonstrated ability to research, reconcile, and resolve discrepancies.
  • Strong written and verbal communication skills.

Preferred

  • Bachelor's degree in accounting, finance, or related field
  • Experience in a nonprofit, grant-funded, or fiscal sponsorship environment.
  • Experience working with CRM or donor management systems (e.g., Salesforce).
  • Experience working with online payment and fundraising platforms.
  • High degree of comfort with Excel (sorting, reconciliation, basic formulas).
  • Tech-savvy and adaptable to evolving systems and workflows.

Core Competencies

  • Accuracy and attention to detail
  • Strong organization and follow-through
  • Problem-solving mindset
  • Ability to manage routine deadlines while handling exceptions
  • Collaborative, service-oriented approach

Soft Skills

  • Analytical and critical thinking 
  • Strong problem-solving ability 
  • Attention to detail 
  • Team player with strong interpersonal skills 

Working for Community Initiatives

CI offers a comprehensive benefits package including:

  • Fully paid medical, dental and vision
  • 401k and 5% employer match
  • Basic life insurance, AD&D, STD & LTD
  • 4 weeks of paid vacation
  • 12 days of paid sick leave
  • 14 paid holidays
  • 4 floating holidays

Job Type: Full-time

Pay: $34.00 - $37.00 per hour


Equal Employment Opportunity

Community Initiatives is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability or protected veteran status, or any other status or characteristic protected by federal, state, or local law.


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