Lockbox Operations Processor Jobs in Dallas, TX (NOW HIRING)

Summary Responsible for overseeing the City's daily treasury operations, providing supervision, coordination, and technical oversight for cash management, bank activity, merchant services, investments, liquidity monitoring, and debt administration. Essential Functions and Other Important Duties ESSENTIAL FUNCTIONS Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. DUTIES Oversee and review investment activity and compliance, assisting in the investing of City funds to optimize utilization and interest earnings potential and to ensure compliance with the Public Funds Investment Act and the City's Investment Policy and procedures and proper reconciliation of investment transactions.

Review and analyze monthly and quarterly investment reports, ensuring accuracy and compliance with state law and the City's Investment Policy. Review and ensure accurate preparation of the daily cash position, cash flow forecasts, wire transfers, ACH transactions, pooled cash reporting, and collateral compliance. Manage daily banking activity, monitoring cash-flow and merchant service operations, tracking collateral, controlling bank balances, analyzing account analysis statements, and ensuring contract compliance and compliance with the Public Funds Collateral Act.

Ensure accurate and timely reconciliations of banking, merchant services, and investment activity, coordinating with internal stakeholders to resolve discrepancies. Oversee resolution of complex issues related to check and card processing, merchant services, lockbox operations, remote deposit capture, and banking errors. Oversee all aspects of cash, check and debit/card acceptance for the City, including management of the City's Cash Handling Policy and related contracts and assisting with policy updates and compliance.

Assist with coordination of debt management activities, monitoring and processing debt service payments and paying agent fees and maintaining the City's debt tables/manuals, portfolio administration, and compliance tracking. Monitor investment portfolio performance, liquidity needs, and short- and long-term cash flow projections, reviewing and approving adjustments within the approved guidelines and strategy. Assist in conducting special audits and reviews, making recommendations to improve internal controls.

Direct audit participation, credit reviews, capital planning sessions, financial reviews and control frameworks for City initiatives and capital programs. Review and approve entries, schedules, and reports prepared for the Annual Comprehensive Financial Report, budget development, audits, and continuing disclosure requirements. Oversee preparation of financial reports, dashboards, charts, and analysis related to cash management, investments, and debt for internal and external stakeholders; assist with preparation of offering documents, rating agency materials, Investment Committee reports, Debt Committee agendas, and annual debt information releases.

Manage the cash handling program, involving Cash Certification training, monitoring all remote cash locations, developing cash procedures, and ensuring internal control and compliance with the City's Cash Policy; contribute updates to cash-handling standard operating procedures. Oversee the administration of the City's debt portfolio, including maintenance of debt schedules, capital expenditure tracking, bond sale records, and repayment forecasting to ensure compliance with Federal, State, and local regulations. Perform delegated duties and supervision on behalf of immediate supervisor in their absence.

Monitor and approve treasury purchases orders, contracts, banking invoices, and other treasury expenditures; ensure accurate budget tracking and timely invoice processing. Ensure compliance with record retention requirements for investment, banking, and debt documentation. SUPERVISORY/BUDGET RESPONSIBILITIES Select, train, supervise, and evaluate staff; recommend assignment/assignment change, retention, discipline, and dismissal.

Develop, manage, and monitor budget; maintain accurate budget reporting; ensure that operations are cost-effective, and funds are managed wisely. OTHER DUTIES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Requirements EDUCATION, EXPERIENCE, AND LICENSES/CERTIFICATIONS Bachelor's Degree from an accredited college or university in Public Administration, Business Administration, Accounting, Finance, or related field; and, Five (5) years' experience in cash and debt management, public administration, finance, or related field; and, Two (2) years' experience in management or supervisory capacity; OR Any combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job. REQUIRED SKILLS/ABILITIES An individual must be able to perform each essential duty satisfactorily. The list below represents the knowledge, skill, and/or ability to perform this job successfully: Knowledge of applicable Federal, State, and Local Government laws, ordinances, and regulations.

Knowledge of project management principles, including the ability to review and recommend project improvements based on scope and budget. Knowledge of effective research-based strategies, theories, techniques, and methodologies. Knowledge of accounting and finance principles and practices, treasury and investment functions, and recommended budget practices.

Skill in analyzing, researching, interpreting, and understanding policies, laws, and regulations and providing workable recommendations and solutions that maintain compliance. Skill in complex problem solving; identifying problems and reviewing related information to develop, evaluating options, and implementing solutions. Skill at the intermediate level, working with applicable Microsoft Office 365 products, and other software systems to complete work.

Skill in providing exceptional service to internal and external customers. Skill in interpersonal relationships, including using tact, patience, and courtesy. Ability to communicate effectively, both in oral and written forms, for the needs of the audience.

Ability to establish and maintain effective interpersonal relationships. Ability to handle records and complex situations of a confidential nature. Ability to handle difficult and stressful situations with professional composure and confidentiality.

Ability to work independently and/or with team environment while handling multiple tasks and changing priorities with attention to detail. Ability to support controversial positions, negotiation of sensitive issues and/or presentations with internal and external stakeholders. Ability to motivate, mentor, and train through direct and indirect influence to promote a culture of accountability, collaboration, and continuous improvement.

Ability to develop, understand, interpret, and apply rules, policies, and procedures operations. Ability to prepare budget documentation and to monitor expenditures to implement fiscal control and maintain budget compliance. CONDITIONS OF EMPLOYMENT Must pass a drug test, criminal history background check, employment history verification, and social security number verification.

Environmental Factors and Conditions/Physical Requirements SAFETY Ensure equipment is in safe operating condition; perform preventive maintenance on tools and equipment, as appropriate and/or notify leadership immediately of needed repairs. Follow established safety procedures and techniques to perform job duties, including lifting and climbing; operate tools and equipment according to established safety procedures. Promptly report unsafe conditions in the work area and/or any conditions that are not immediately correctable to leadership.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS Safety Sensitive (Subject to random drug testing): No. Tools/Equipment Used: Standard office equipment, including computer and peripherals. Posture: Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.

Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching. Lifting: Lifting and carrying (less than 15 pounds). Environment: Works in an office setting; occasionally requires irregular and/or prolonged hours.

Travel: Travel to City of Denton buildings and professional meetings as required. Attendance: Regular and punctual attendance at the worksite is required for this position. Must be able to work after normal business hours, holidays, and weekends, as needed.

Must be able to work overtime, as needed. Must attend regularly scheduled and special meetings. Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

CORE VALUES Inclusion Collaboration Quality Service Strategic Focus Fiscal Responsibility TOP TIER BENEFITS Medical, dental, and vision coverage in addition to life and disability insurance plans Employee Health Clinic Paid Vacation Days and Paid Holidays Retirement Plan EEO STATEMENT The City of Denton is an equal opportunity employer. It is the policy of the City of Denton to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants without regard to any protected class, status, characteristic, or activity. All employment decisions, including decisions regarding recruitment, selection, hiring, compensation, benefits, training, advancement, discipline, discharge, and other terms, conditions, and privileges of employment are made without regard to any lawfully protected class, status, characteristic, or activity.

ADA/EOE/ADEA This job description is not an employment agreement, contract agreement, or contract. Management has the exclusive right to alter this job description at any time without notice. E-Verify: The City of Denton participates in the federal E-Verify program in order to verify a new employee's authorization to work in the United States.

Applicants must be lawfully authorized to work in the U.S.