Litigation Administrator Jobs (NOW HIRING)

About Us:

Opensity Solutions is the largest techenabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.

Our Mission:

Ourmissionis to providemodernized technology platforms,elevated technology support, andvaluable insights, empoweringour clientsto excel inwhat they do best.

Our client is seeking a highly organized and detail-oriented Litigation Administrator to support attorneys and legal teams in a fast-paced law firm environment. This role is responsible for managing case files, coordinating court filings, supporting discovery and trial preparation, and ensuring all litigation deadlines are met accurately and efficiently.

The ideal candidate will have strong litigation support experience, exceptional organizational skills, and the ability to manage multiple priorities while maintaining a high level of professionalism and confidentiality.

Schedule: Monday-Friday, 8:00 AM-5:00 PM
Pay Rate: $30.00-$33.00 per hour

Essential Job Functions

Case Management

• Assist attorneys with case management from initial filing through final resolution.
• Maintain case calendars and monitor critical deadlines.
• Track court dates, filing deadlines, discovery schedules, and client communications.
• Organize and maintain electronic and physical case files.
• Ensure case records are accurate, current, and properly documented.

Court Filings & Legal Documentation

• Prepare, proofread, revise, and format legal documents, including pleadings, motions, briefs, exhibits, correspondence, and other litigation materials.
• Manage all aspects of state and federal electronic filings (e-filing), ensuring accuracy and compliance with court requirements and deadlines.
• Coordinate service of process and filing confirmations.
• Maintain filing records and court-related documentation.

Discovery Support

• Assist with the preparation, organization, and management of discovery requests and responses.
• Gather, review, organize, and produce documents for discovery.
• Coordinate deposition scheduling and preparation of deposition materials.
• Maintain discovery databases and document repositories.

Trial Preparation

• Assist attorneys with trial preparation, including trial notebooks, witness files, exhibits, and presentation materials.
• Coordinate logistics for hearings, mediations, arbitrations, and trials.
• Prepare exhibit binders and supporting documentation for court proceedings.
• Ensure all trial materials are organized and readily accessible.

Legal Research

• Conduct basic legal research and assist with summarizing relevant case law, statutes, regulations, and court rules.
• Gather supporting information and documentation for motions and legal arguments.

Administrative Support

• Manage attorney calendars, appointments, and schedules.
• Schedule client meetings, depositions, hearings, mediations, and court appearances.
• Coordinate with clients, attorneys, court personnel, vendors, and opposing counsel.
• Process incoming and outgoing correspondence.
• Perform general administrative duties and special projects as assigned.

Qualifications

• 3+ years of litigation support, legal assistant, litigation administrator, or related legal experience required.
• Experience with state and federal court filing systems.
• Strong understanding of litigation procedures and legal terminology.
• Proficiency in Microsoft Office Suite, Adobe Acrobat, document management systems, and legal software platforms.
• Excellent organizational skills with strong attention to detail.
• Ability to prioritize competing deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to work independently while supporting multiple attorneys and cases.
• Demonstrated professionalism and discretion when handling confidential information.

Preferred Qualifications

• Experience supporting litigation attorneys in a law firm environment.
• Familiarity with e-discovery processes and document management systems.
• Trial preparation experience.
• Associate's degree, Paralegal Certificate, or equivalent combination of education and experience preferred.

Core Competencies

• Attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to multitask and prioritize effectively.
• Professional communication and client service skills.
• Problem-solving and critical-thinking abilities.
• Adaptability and flexibility in a deadline-driven environment.
• Team-oriented mindset with the ability to work independently.
• Strong sense of accountability and follow-through.

Physical Requirements

• Frequent sitting, typing, and computer use throughout the workday.
• Ability to review and process legal documents for extended periods.
• Occasional lifting and carrying of files, boxes, and trial materials up to 25 pounds.
• Ability to attend meetings, court proceedings, and firm events as needed.

Compensation

The compensation range for this role is $30.00 to $33.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience, and qualifications.

Benefits

All eligible employees receive access to a comprehensive benefits package, including:

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement plan
• Paid Time Off (PTO)

Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.

Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.

We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.

Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.