Primary Purpose:Under moderate supervision provide routine clerical support for the efficient operation of the school AP/counseling office and professional staff. Maintain current and accurate confidential student records.
Qualifications:Education/Certification:
- High school diploma or GED
Special Knowledge/Skills: - Knowledge of general office procedures
- Proficient keyboarding and file maintenance skills
- Ability to use software to develop spreadsheets and databases, and do word processing
- Ability to follow verbal and written instructions
- Ability to perform a variety of tasks often changing assignment on short notice with some direction
- Effective organizational, communication, and interpersonal skills
Experience:2 year clerical experience preferred
Contract Days:197
Major Responsibilities and Duties: Records, Reports, and Correspondence - Provide general clerical support including word processing, data entry, filing, and file maintenance.
- Process changes and adjustments to student schedules.
- Compile, maintain, and file all reports, records, and other documents as required.
- Maintain complete and accurate student academic records, including test scores and final grades.
- Process all requests for information.
- Manage new student records by requesting and receiving documentation from other schools.
- Coordinate grade reporting process, including verification and correction of grades and preparation and distribution of report cards.
- Prepare and distribute University Scholastic League (UIL) eligibility lists.
- Calculate grade point averages and prepare honor rolls.
- Assist campus administration and counselors with the preparation of reports and student data information.
- Assist with student registration, enrollment, withdrawals, and transfers by requesting and sending records, entering student data, and ensuring all records are complete.
Reception and Phones - Receive incoming calls, take reliable messages, and route to appropriate staff.
- Assist APs/counselor(s) with scheduling of meetings and appointments.
Other - Receive, distribute, and ensure security and confidentiality of testing materials.
- Coordinate the ordering and distribution of student recognition and promotion materials, such as certificates, awards, and promotional items.
- Maintains confidentiality.
- Follow district safety protocols and emergency procedures.
- Maintain an informational library and assist students, parents, and teachers in finding resources related to testing, academic support, scholarships, and early college and career exploration.
Supervisory Responsibilities:None
Mental Demands/Physical Demands/Environmental Factors:Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress