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Legal Word Processor Jobs in Rochester, NY (NOW HIRING)

Woods Oviatt Gilman LLP

Legal Assistant

Rochester, NY · On-site

$20 - $30/hr

Trust administration experience, including maintaining trust files, processing annual accountings ... Outlook, Word, Excel, and PowerPoint * Strong typing, computer, organizational, and administrative ...

Woods Oviatt Gilman LLP

Legal Assistant

Rochester, NY · On-site

$20 - $30/hr

Process incoming and outgoing mail. * Open new files, conduct conflict of interest checks, and ... Proficiency in Kofax (Adobe adjacent) and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Collabera

Paralegal

Rochester, NY · On-site

Position requires legal research and analytical skills for the allocation of material to a legal ... Skilled in the use of personal computers and familiarity with word processing and on-line ...

Robert Half

Data Entry Clerk

Rochester, NY · On-site

$18.05 - $20.90/hr

Apply legal terminology correctly when processing documents and recording case-related or file ... Proficiency with Microsoft Excel, Word, and Outlook in an office environment that requires ...

New

Urban League of Rochester

Site Manager

Rochester, NY · On-site

... results, legal and compliance adherence, and resident satisfaction. * Collect 100% of the rent ... word processing, bookkeeping, and/or data entry. * Employee should be trained in the use of a ...

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All JobsLegal Word Processor JobsLegal Word Processor Jobs in Rochester, NY

Legal Word Processor information

See Rochester, NY salary details

$17

$27

$39

How much do legal word processor jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for legal word processor in Rochester, NY is $27.93, according to ZipRecruiter salary data. Most workers in this role earn between $20.87 and $34.13 per hour, depending on experience, location, and employer.

What is a legal word processor?

Legal Word Processors are specialized administrative professionals who create, edit, and format legal documents such as briefs, contracts, and correspondence using word processing software. They ensure documents meet legal standards, are properly formatted, and free of errors. Legal Word Processors often work in law firms, corporate legal departments, or government agencies, supporting attorneys and paralegals by handling complex document production tasks. Their expertise in legal terminology and document formatting is essential for maintaining the accuracy and professionalism of legal documents.

What does a legal word processor do?

As a legal word processor, you work for a law firm or corporation. Your primary responsibilities are legal correspondence and written documentation. Your job duties include administrative work, like answering the phone or distributing mail to colleagues, but most of your work involves typing drafts of reports, documents, and legal correspondence to clients from notes, rough drafts, corrected copies, or voice recordings. The qualifications for a job as a legal word processor are a certificate or associate degree in legal studies or paralegal studies, excellent written communications skills, and general computer proficiency. Previous administrative or office management experience can help you start a career as a legal word processor.

What are the key skills and qualifications needed to thrive as a legal word processor, and why are they important?

To thrive as a Legal Word Processor, you need expertise in document formatting, legal terminology, and a strong command of spelling and grammar, often supported by a high school diploma or equivalent. Familiarity with word processing software like Microsoft Word, legal document management systems, and sometimes transcription technology is typically required. Attention to detail, time management, and the ability to work under tight deadlines are essential soft skills in this role. These skills ensure accurate, timely, and professional legal documentation, supporting attorneys and legal teams in delivering effective client service.

What are some common challenges faced by legal word processors and how can they be managed effectively?

Legal Word Processors often encounter tight deadlines, complex formatting requirements, and frequent document revisions. Managing these challenges involves maintaining strong attention to detail, staying organized, and becoming proficient with legal document management software and advanced features in word processing programs. Clear communication with attorneys and paralegals is also essential to anticipate changes and prioritize urgent tasks. Building strong time management skills and being adaptable to shifting priorities can help Legal Word Processors succeed in fast-paced legal environments.

What is the difference between Legal Word Processor vs Legal Secretary?

AspectLegal Word ProcessorLegal Secretary
CredentialsTypically requires strong typing, legal document formatting skills, and familiarity with legal terminologyOften requires administrative skills, basic legal knowledge, and sometimes legal assistant certification
Work EnvironmentPrimarily works in law firms, legal departments, or courts, focusing on document preparationWorks in law firms or legal offices, handling administrative tasks and client communication
Employer & Industry UsageUsed mainly in legal document production and formatting rolesCommonly employed in legal support staff roles for administrative and clerical duties

Legal Word Processors focus on preparing and formatting legal documents, while Legal Secretaries handle administrative tasks and support legal staff. Both roles are essential in legal settings but differ in responsibilities and skill requirements.

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Legal Word Processor jobs near you
Infographic showing various Legal Word Processor job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 86% Full Time, 11% Part Time, and 2% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $58,102 per year, or $27.9 per hour.

Legal Billing Specialist

JK Executive Strategies, LLC

Rochester, NY • On-site

$50K - $60K/yr

Other

Posted 4 days ago

Key responsibilities

  • Generate, review, and edit client pre-bills for accuracy

  • Coordinate the distribution of prebills and follow up with attorneys to ensure timely processing and approval

  • Monitor invoice status and follow up on missing information, discrepancies or delays

Job description

Legal Billing Specialist

Rochester, Buffalo, Syracuse


JK Executive Strategies is proud to partner with a well-respected law firm in search of a Legal Billing Specialist to join its team! Our client, a firm of more than 300 attorneys across over 30 practice and industry groups, is seeking a detail-oriented and highly organized Legal Billing Specialist to support its Accounting Department. This individual will manage key aspects of the billing process, including preparing and reviewing client pre-bills, processing invoices, monitoring billing status and Work in Process aging, and responding to attorney and client billing needs. The Legal Billing Specialist will collaborate closely with attorneys, finance, and client teams to ensure accurate, timely billing while resolving discrepancies and maintaining organized billing records.


Responsibilities

  • Generate, review, and edit client pre-bills for accuracy
  • Coordinate the distribution of prebills and follow up with attorneys to ensure timely processing and approval
  • Prepare, review, and submit invoices via mail or email based on client requirements
  • Monitor invoice status and follow up on missing information, discrepancies or delays
  • Respond promptly to attorney and client-specific billing requests and questions
  • Perform monthly review and follow-up on Work in Process aging to ensure matters are billed timely
  • Collaborate with billing attorneys, finance, and client teams to resolve billing issues
  • Maintain organized billing records and documentation to support audits and inquiries
  • Assist with special projects and ad hoc billing needs as assigned


Requirements

  • Legal background required, with a solid understanding of billing practices in a law firm or professional services environment.
  • 2–3 years of billing processing experience preferred, with demonstrated ability to manage complex billing cycles.
  • Experience with the Aderant Accounting System preferred; familiarity with other legal billing platforms is a plus.
  • Strong analytical skills required, with the ability to identify discrepancies and ensure accuracy in financial records.
  • Proficiency in Microsoft Excel and Word; advanced skills in data management and reporting are advantageous.
  • Excellent written and verbal communication skills required, with the ability to interact effectively with attorneys, clients, and colleagues.
  • Collaborative team player who can also work independently, demonstrating initiative and accountability.
  • Customer service–focused mindset


Salary Range

  • $50,000 to $60,000


JK Executive Strategies is an Equal Opportunity Employer. It is the policy of JK Executive Strategies to provide equal opportunity in employment and conditions of employment to all individuals regardless of age, race, color, religious beliefs, national origin, sexual orientation, gender identity, sex, veteran or military status, disability, pregnancy-related condition, predisposing genetic characteristics, genetic information, marital status, familial status, prior arrest, domestic violence victim status, non-job related convictions, participation in lawful activities outside of our workplace, or any other status protected by law.

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