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Legal Office Assistant Jobs in Rochester, NY (NOW HIRING)

Zwicker & Associates, P.C.

Legal Assistant

Rochester, NY · On-site

$20/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Zwicker is headquartered in Andover, Massachusetts, and has office locations across the United States. Zwicker is presently seeking a Litigation Assistant to join our team and provide legal ...

Zwicker & Associates, P.C.

Legal Assistant

Rochester, NY · On-site

$20/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Zwicker is headquartered in Andover, Massachusetts, and has office locations across the United States. Zwicker is presently seeking a Litigation Assistant to join our team and provide legal ...

Zwicker & Associates, P.C.

Legal Assistant

Rochester, NY

$20/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Zwicker is headquartered in Andover, Massachusetts, and has office locations across the United States. Zwicker is presently seeking a Litigation Assistant to join our team and provide legal ...

Woods Oviatt Gilman LLP

Legal Assistant

Rochester, NY · On-site

$20 - $30/hr

We are currently seeking a highly organized and detail-oriented Legal Assistant to join our ... Working knowledge of Kofax, Microsoft Teams, and Microsoft Office Suite: Outlook, Word, Excel, and ...

Woods Oviatt Gilman LLP

Legal Assistant

Rochester, NY · On-site

$20 - $30/hr

Woods Oviatt is seeking an experienced Litigation Legal Assistant with strong technical skills ... Proficiency in Kofax (Adobe adjacent) and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Scott & Associates, PC

Litigation Assistant

Rochester, NY · On-site

$19 - $22/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

We are seeking a motivated Litigation Assistant to join our Rochester, NY-based team. Position ... Minimum of two years of relevant experience working in a legal office or equivalent combination of ...

Empire Justice Center

Executive Legal Assistant

Rochester, NY · Hybrid

$44K - $55K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Ability to work in the office and the community, as determined by the supervisor. Ability to travel ... an Executive Assistant, Legal Assistant, or Paralegal in a legal or non-profit setting.

Empire Justice Center

Executive Legal Assistant

Rochester, NY · On-site

$44K - $55K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Executive Legal Assistant ROCHESTER - TELESCA CENTER Employment Status: Full-Time FLSA Status: Non ... Essential Duties and Responsibilities · Travel to and work in the Rochester Telesca Center office ...

Empire Justice Center

Executive Legal Assistant

Rochester, NY · On-site

$44K - $55K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... office, ensuring efficient case management, effective use of technology, and smooth day-to-day ... Assist with the coordination and tracking of organizational legal matters, including compliance ...

Troutman Pepper

Legal Practice Assistant

Rochester, NY · On-site

The Legal Practice Assistant (LPA) provides administrative support for attorneys and other ... Strong knowledge of Microsoft Office Suite products. * Strong Intellectual Property and litigation ...

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All JobsLegal Office JobsLegal Office Assistant JobsLegal Office Assistant Jobs in Rochester, NY

Legal Office Assistant information

See Rochester, NY salary details

$13

$21

$28

How much do legal office assistant jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for legal office assistant in Rochester, NY is $21.36, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $23.03 per hour, depending on experience, location, and employer.

What is the difference between Legal Office Assistant vs Legal Secretary?

AspectLegal Office AssistantLegal Secretary
CredentialsHigh school diploma or equivalent; some roles may prefer certificationHigh school diploma; often some legal secretarial training or certification
Work EnvironmentLaw firms, corporate legal departments, government agenciesLaw firms, legal departments, courts
Primary ResponsibilitiesAdministrative support, document management, schedulingDrafting legal documents, managing correspondence, calendar management
Common UsageGeneral administrative tasks in legal settingsSpecialized legal document preparation and secretarial duties

Legal Office Assistants and Legal Secretaries often work in similar environments and share some administrative skills. However, Legal Secretaries typically handle more specialized legal document tasks and have more specific secretarial training, making their roles distinct within legal support staff.

What are common challenges faced by legal office assistants when managing case files and legal documents?

Legal Office Assistants often work with a high volume of sensitive documents that require strict attention to detail and organization. One of the main challenges is ensuring that all files are accurately labeled, securely stored, and easily retrievable for attorneys and paralegals, especially when dealing with tight deadlines. Additionally, maintaining confidentiality and complying with legal procedures can be demanding, so strong time management and communication skills are essential to avoid errors and ensure smooth workflow in a fast-paced legal environment.

What is a legal office assistant?

Legal Office Assistants are administrative professionals who support lawyers and legal teams by performing a variety of clerical and organizational tasks. Their duties often include preparing legal documents, managing case files, scheduling appointments, and handling correspondence. They play a crucial role in ensuring that law offices run smoothly by keeping records organized and making sure deadlines are met. Legal Office Assistants may also interact with clients, courts, and other legal professionals to facilitate communication and paperwork.

What skills and qualifications are needed to be a legal office assistant?

To thrive as a Legal Office Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of legal terminology, often supported by a certificate or associate degree in legal studies. Familiarity with legal management software, document preparation tools, and office systems such as Microsoft Office is typically required. Excellent communication, discretion, and time management are soft skills that help you build trust and efficiently support legal teams. These abilities are crucial for maintaining accurate records, ensuring smooth office operations, and upholding confidentiality in a legal environment.

What are the most commonly searched types of Legal Office jobs in Rochester, NY?

The most popular types of Legal Office jobs in Rochester, NY are:

What are popular job titles related to Legal Office Assistant jobs in Rochester, NY?

For Legal Office Assistant jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Legal Office Assistant jobs in Rochester, NY look for?

The top searched job categories for Legal Office Assistant jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Legal Office Assistant jobs?

Cities near Rochester, NY with the most Legal Office Assistant job openings:

Legal Office Assistant jobs near you
Infographic showing various Legal Office Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 88% Physical, 4% Hybrid, and 8% Remote job distribution, with an average salary of $44,421 per year, or $21.4 per hour.

Legal Assistant - Education Law Unit

The Legal Aid Society of Rochester, NY

Rochester, NY • On-site

$45K - $51K/yr

Full-time

Medical, Dental, Retirement, PTO

Re-posted 10 days ago

Job description

Dedicated to ensuring dignity, equality, and fairness for over 100 years and the proud recipient of Greater Rochester Association for Women Attorney's 2022 Family Friendly Award!
JOB SUMMARY
The Legal Aid Society of Rochester, NY (LASROC) seeks a full-time Legal Assistant to work with attorneys in the Education Law Unit. The Legal Assistant provides administrative, legal, and client support services to the Education Law Unit. This role also serves as the primary Intake Coordinator for prospective clients by conducting intake screenings, conflict checks, and financial eligibility assessments. This role is responsible for maintaining client files, coordinating communications, assisting with case preparation, scheduling meetings and hearings, and supporting attorneys and advocates in the delivery of legal services. The Legal Assistant will work collaboratively with internal staff and community partners to ensure clients receive comprehensive support and access to resources.
ESSENTIAL FUNCTIONS
  • Receives, screens, and triages intake calls from prospective clients regarding education law matters.
  • Conducts conflict checks, gathers relevant case information, and completes financial eligibility assessments.
  • Prepares intake applications and supporting documentation for review by attorneys and advocates.
  • Opens, maintains, and monitors client files in accordance with agency procedures and case management requirements.
  • Schedules client appointments, school meetings, hearings, and other case-related events.
  • Explains documents to clients, obtains required signatures, and ensures proper completion of forms and records.
  • Maintains regular communication with clients, attorneys, schools, and community agencies regarding case-related matters.
  • Drafts correspondence, records detailed case notes, and enters information accurately into the case management system.
  • Assists attorneys and advocates with preparation for school meetings, hearings, appeals, and other legal proceedings.
  • Compiles program statistics, prepares reports, and supports data collection and program evaluation activities.

OTHER DUTIES
  • Collaborates with internal programs and community agencies to connect clients with supportive services and resources.
  • Conducts client follow-up communications and assists with client satisfaction evaluations.
  • Maintains calendars and tracks important case deadlines and appointments.
  • Conducts legal research and gathers information as assigned.

EDUCATION, KNOWLEDGE, SKILLS & ABILITIES
  • Associate's degree in Paralegal Studies required; or High School Diploma/GED and two (2) years of equivalent legal, administrative, or client service experience.
  • Notary Public License preferred; if not currently licensed, ability to obtain licensure within six (6) months of employment.
  • Knowledge of general legal office procedures, case management practices, and client intake processes.
  • Strong organizational skills with the ability to manage multiple priorities, deadlines, and attorney schedules simultaneously.
  • Excellent attention to detail and ability to maintain accurate records and documentation.
  • Proficiency in Microsoft Office Suite and case management software systems.
  • Strong verbal and written communication skills, including the ability to communicate effectively with clients and community partners.
  • Demonstrated ability to work collaboratively in a team environment and build positive working relationships.
  • Ability to work independently and effectively in both office and remote work environments, including use of virtual communication platforms such as Microsoft Teams and Zoom.
  • Access to reliable transportation and ability to travel to agency offices, schools, courts, and other locations as required.
  • Demonstrated empathy, professionalism, and cultural sensitivity when working with diverse client populations.
  • Commitment to social justice and a passion for serving underprivileged communities.

PHYSICAL DEMANDS & WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
  • Extended periods of sitting at a desk or workstation while performing administrative tasks.
  • Regular use of computers and other office equipment, requiring manual dexterity and visual concentration.
  • Occasionally required to lift and/or move up to 10 pounds.
  • Mobility within the office environment to attend meetings, training sessions, or other events.
  • Ability to communicate effectively with associates, supervisors, and external stakeholders in person, over the phone, or via email.
  • Office-based environment with standard office equipment and ergonomic furniture.
  • Exposure to typical office noises such as phone calls, conversations, and office equipment operation.
  • Work will be performed in an in-office environment.
  • Occasional travel may be required for attending training sessions, conferences, or other related events.

Benefits:
  • Hybrid Work schedule
  • Paid Lunch Hour
  • Employer contributions toward health and dental insurance plans
  • Up to:
    • 15 days of vacation to start (More based on experience)
    • 96 hours of sick leave
    • 48 hours of personal time
    • 14 paid holidays a year
    • $600 per year internet stipend
    • 3% match on the 401(k) or Roth 401(k) plan of your choice
    • $3,000 salary differential for being proficient in a program-relevant language
  • Professional development opportunities
  • Public Service Loan Forgiveness qualifying employer
  • Employee Assistance Program
  • Employer contribution toward parking fees

The Legal Aid Society of Rochester, NY, provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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