ZipRecruiter

Log In

1

Legal Office Assistant Jobs in Rochester, NY (NOW HIRING)

XLI Manufacturing LLC

Office Manager

Rochester, NY · On-site

$25 - $30/hr

Accounting Support * Assist with accounts payable/receivable processes, invoice tracking, check ... Maintain employee records and ensure compliance with company policies and legal requirements.

XLI Manufacturing, LLC

Office Manager

Rochester, NY · On-site

$25 - $30/hr

Accounting Support * Assist with accounts payable/receivable processes, invoice tracking, check ... Maintain employee records and ensure compliance with company policies and legal requirements.

XLI Manufacturing LLC

Office Manager

Rochester, NY · On-site

$25 - $30/hr

Accounting Support * Assist with accounts payable/receivable processes, invoice tracking, check ... Maintain employee records and ensure compliance with company policies and legal requirements.

XLI Manufacturing LLC

Office Manager

Rochester, NY · On-site

$25 - $30/hr

Accounting Support * Assist with accounts payable/receivable processes, invoice tracking, check ... Maintain employee records and ensure compliance with company policies and legal requirements.

previous pagenext page

Showing results 21-40

All JobsLegal Office JobsLegal Office Assistant JobsLegal Office Assistant Jobs in Rochester, NY

Legal Office Assistant information

See Rochester, NY salary details

$13

$21

$28

How much do legal office assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for legal office assistant in Rochester, NY is $21.36, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $23.03 per hour, depending on experience, location, and employer.

What is a legal office assistant?

Legal Office Assistants are administrative professionals who support lawyers and legal teams by performing a variety of clerical and organizational tasks. Their duties often include preparing legal documents, managing case files, scheduling appointments, and handling correspondence. They play a crucial role in ensuring that law offices run smoothly by keeping records organized and making sure deadlines are met. Legal Office Assistants may also interact with clients, courts, and other legal professionals to facilitate communication and paperwork.

What skills and qualifications are needed to be a legal office assistant?

To thrive as a Legal Office Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of legal terminology, often supported by a certificate or associate degree in legal studies. Familiarity with legal management software, document preparation tools, and office systems such as Microsoft Office is typically required. Excellent communication, discretion, and time management are soft skills that help you build trust and efficiently support legal teams. These abilities are crucial for maintaining accurate records, ensuring smooth office operations, and upholding confidentiality in a legal environment.

What are common challenges faced by legal office assistants when managing case files and legal documents?

Legal Office Assistants often work with a high volume of sensitive documents that require strict attention to detail and organization. One of the main challenges is ensuring that all files are accurately labeled, securely stored, and easily retrievable for attorneys and paralegals, especially when dealing with tight deadlines. Additionally, maintaining confidentiality and complying with legal procedures can be demanding, so strong time management and communication skills are essential to avoid errors and ensure smooth workflow in a fast-paced legal environment.

What is the difference between Legal Office Assistant vs Legal Secretary?

AspectLegal Office AssistantLegal Secretary
CredentialsHigh school diploma or equivalent; some roles may prefer certificationHigh school diploma; often some legal secretarial training or certification
Work EnvironmentLaw firms, corporate legal departments, government agenciesLaw firms, legal departments, courts
Primary ResponsibilitiesAdministrative support, document management, schedulingDrafting legal documents, managing correspondence, calendar management
Common UsageGeneral administrative tasks in legal settingsSpecialized legal document preparation and secretarial duties

Legal Office Assistants and Legal Secretaries often work in similar environments and share some administrative skills. However, Legal Secretaries typically handle more specialized legal document tasks and have more specific secretarial training, making their roles distinct within legal support staff.

Can I become a legal office assistant with no experience?

Legal office assistants typically do not need prior experience, as employers often provide on-the-job training. Basic skills in organization, communication, and familiarity with office software can help you qualify, and some positions may prefer or require a high school diploma or equivalent.

What degree do I need to be a legal office assistant?

Legal office assistants typically do not require a specific degree but often benefit from a high school diploma or equivalent. Some employers prefer candidates with postsecondary education such as an associate degree or certificate in office administration, legal studies, or a related field. Strong organizational skills and familiarity with legal terminology and office software are also important.

What does a legal office assistant do in a law firm?

A legal office assistant supports law firms by performing administrative tasks such as managing files, scheduling appointments, preparing legal documents, and handling correspondence. They often use office software and may assist with billing, client communication, and maintaining case records to ensure smooth office operations.

What are the most commonly searched types of Legal Office jobs in Rochester, NY?

The most popular types of Legal Office jobs in Rochester, NY are:

What are popular job titles related to Legal Office Assistant jobs in Rochester, NY?

For Legal Office Assistant jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Legal Office Assistant jobs in Rochester, NY look for?

The top searched job categories for Legal Office Assistant jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Legal Office Assistant jobs?

Cities near Rochester, NY with the most Legal Office Assistant job openings:

Legal Office Assistant jobs near you
Infographic showing various Legal Office Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 15% Part Time, and 5% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution, with an average salary of $44,421 per year, or $21.4 per hour.

Legal Administrative Assistant - Trusts and Estates

Harris Beach PLLC

Rochester, NY • On-site

$24.82 - $34.74/hr

Full-time

Re-posted 6 days ago

Job description

Location: Rochester, NY (100% in the office)
Do you have legal administrative assistant experience? Are you excited about the opportunity to join an innovative, growing law firm that has been successful for more than 165 years?
Harris Beach Murtha is in search of a Legal Administrative Assistant to join our Trusts & Estates practice group in the Rochester, NY office. You will thrive in this role if you have:
  • 1+ years of experience as a legal administrative assistant
  • Knowledge of estate planning and estate administration (preferred)
  • A Notary Public License (preferred)
  • A high level of motivation, flexibility and initiative
  • The ability to follow through on numerous ongoing projects in a busy environment
  • Exceptional oral and written communication, and organizational skills
  • Strong proofreading and analytical skills to ensure top quality of legal documents
  • Proficiency with MS Office, including Word, Outlook and Excel, and able to efficiently use technology resources

The Trusts & Estates team needs a Legal Administrative Assistant to handle day-to-day administrative tasks to effectively manage the workload of multiple attorneys and paralegals. Do you have the drive and desire to:
  • Draft and finalize estate planning documents consisting of Last Will and Testament, Power of Attorney, Health Care Proxy, Trust, etc. in accordance with instructions from attorneys
  • Attend document executions acting as a witness and/or notary at the office and occasionally outside of the office
  • Coordinate and assemble document packages, including filings with local, state and federal courts and agencies, tabbing, copying, and scanning, as needed
  • Review, revise, and facilitate execution and recording of real property transfer documents
  • Assist with the intake of new clients, opening new matters and preparing necessary correspondence
  • Manage attorney contacts, calendar and scheduling (including travel), and phones
  • Process check requests, invoices from vendors, and attorney and paralegal expense reimbursement requests
  • Handle Surrogate's Court e-filing using the NYSCEF system
  • Follow-up with clients and other parties as needed and requested

Harris Beach Murtha recognizes everyone has a right to be included. You will be successful in your career at the firm if you:
  • Exhibit well-developed interpersonal skills (exude patience and empathy), particularly with clients
  • Are looking for an opportunity with growth potential
  • Believe in the firm's core values: collaboration, inclusion, ingenuity, respect, integrity, and commitment
  • Enjoy working with diverse personalities within various levels of the firm
  • Are comfortable working in the office every day

Harris Beach Murtha is not accepting candidate submissions from recruiting agencies for this position during the first two weeks after posting. Following this period, agencies with an active fee agreement with the firm may reach out to our internal recruitment team at resumes@harrisbeachmurtha.com to inquire about potential collaboration for this position.
Salary information will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule. The anticipated weekly schedule for the Legal Administrative Assistant is 38.75 hours per week.
Rochester, NY: $24.82 - $34.74/hour
#LI-Onsite
Harris Beach Murtha is committed to an inclusive environment and we welcome applications from diverse candidates with varied background and skills, including military experience. Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer.
About Harris Beach Murtha:
Harris Beach Murtha formed in 2025 via the combination of Harris Beach PLLC and Murtha Cullina LLP. A forward-thinking and innovative partnership with the benefit of more than 250 years of combined history, Harris Beach Murtha's New York roots reach back to 1856 and the firm has had ties to New England since 1936. Harris Beach and Murtha Cullina were separately among the country's top law firms as ranked by The National Law Journal.
Harris Beach Murtha and its subsidiaries have a strong Northeast presence, but a global reach. Clients include Fortune 100 corporations, privately held companies, emerging businesses, public sector entities, tax-exempt organizations and individuals. The firm's practice areas and industries served span appellate law, business litigation, commercial real estate, construction, corporate, environmental, energy, financial institutions, financial restructuring, government compliance and investigations, health care, immigration, intellectual property, labor and employment, mass torts, medical and life sciences, political law, product liability, public finance, tax, and trusts and estates.
The firm's lawyers and consultants practice from offices throughout Connecticut in Bantam, Hartford, New Haven and Stamford; New York state in Albany, Buffalo, Ithaca, New York City, Rochester, Saratoga Springs, Syracuse, Long Island and White Plains, as well as in Boston, Massachusetts and Newark, New Jersey.
The firm's policy prohibiting unlawful discrimination applies to all aspects of employment, including hiring, placement, assignment of duties, training, promotion, compensation & benefits and termination. It is the policy of Harris Beach Murtha Cullina PLLC that all applicants and employees enjoy a positive, respectful and productive work environment, free from behavior, actions or language constituting unlawful harassment. Accordingly, harassment or discrimination of any kind based on an individual's race or color, sex, age, religion, national origin, marital status, disability, military status, genetic predisposition, carrier status, sexual orientation, citizenship status, creed, domestic violence victim status or any other legally protected status is strictly prohibited. Harris Beach Murtha complies with the provisions of the Human Rights Law, all other State and Federal statutory and constitutional non-discrimination provisions including non-discrimination on the basis of prior criminal conviction and prior arrest.

Apply