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Legal Office Assistant Jobs in Springfield, MA (NOW HIRING)

Talcott Financial Group

Assistant Treasurer

Hartford, CT · On-site

$150 - $230/hr

Connecticut Office, 1 American Row, Hartford, Connecticut, United States of America North Carolina ... Partner with Legal on transaction structuring, documentation review, and regulatory considerations.

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All JobsLegal Office JobsLegal Office Assistant JobsLegal Office Assistant Jobs in Springfield, MA

Legal Office Assistant information

See Springfield, MA salary details

$13

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$29

How much do legal office assistant jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for legal office assistant in Springfield, MA is $21.56, according to ZipRecruiter salary data. Most workers in this role earn between $19.18 and $23.22 per hour, depending on experience, location, and employer.

What is a legal office assistant?

Legal Office Assistants are administrative professionals who support lawyers and legal teams by performing a variety of clerical and organizational tasks. Their duties often include preparing legal documents, managing case files, scheduling appointments, and handling correspondence. They play a crucial role in ensuring that law offices run smoothly by keeping records organized and making sure deadlines are met. Legal Office Assistants may also interact with clients, courts, and other legal professionals to facilitate communication and paperwork.

What skills and qualifications are needed to be a legal office assistant?

To thrive as a Legal Office Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of legal terminology, often supported by a certificate or associate degree in legal studies. Familiarity with legal management software, document preparation tools, and office systems such as Microsoft Office is typically required. Excellent communication, discretion, and time management are soft skills that help you build trust and efficiently support legal teams. These abilities are crucial for maintaining accurate records, ensuring smooth office operations, and upholding confidentiality in a legal environment.

What are common challenges faced by legal office assistants when managing case files and legal documents?

Legal Office Assistants often work with a high volume of sensitive documents that require strict attention to detail and organization. One of the main challenges is ensuring that all files are accurately labeled, securely stored, and easily retrievable for attorneys and paralegals, especially when dealing with tight deadlines. Additionally, maintaining confidentiality and complying with legal procedures can be demanding, so strong time management and communication skills are essential to avoid errors and ensure smooth workflow in a fast-paced legal environment.

What is the difference between Legal Office Assistant vs Legal Secretary?

AspectLegal Office AssistantLegal Secretary
CredentialsHigh school diploma or equivalent; some roles may prefer certificationHigh school diploma; often some legal secretarial training or certification
Work EnvironmentLaw firms, corporate legal departments, government agenciesLaw firms, legal departments, courts
Primary ResponsibilitiesAdministrative support, document management, schedulingDrafting legal documents, managing correspondence, calendar management
Common UsageGeneral administrative tasks in legal settingsSpecialized legal document preparation and secretarial duties

Legal Office Assistants and Legal Secretaries often work in similar environments and share some administrative skills. However, Legal Secretaries typically handle more specialized legal document tasks and have more specific secretarial training, making their roles distinct within legal support staff.

Can I become a legal office assistant with no experience?

Legal office assistants typically do not need prior experience, as employers often provide on-the-job training. Basic skills in organization, communication, and familiarity with office software can help you qualify, and some positions may prefer or require a high school diploma or equivalent.

What degree do I need to be a legal office assistant?

Legal office assistants typically do not require a specific degree but often benefit from a high school diploma or equivalent. Some employers prefer candidates with postsecondary education such as an associate degree or certificate in office administration, legal studies, or a related field. Strong organizational skills and familiarity with legal terminology and office software are also important.

What does a legal office assistant do in a law firm?

A legal office assistant supports law firms by performing administrative tasks such as managing files, scheduling appointments, preparing legal documents, and handling correspondence. They often use office software and may assist with billing, client communication, and maintaining case records to ensure smooth office operations.

What are the most commonly searched types of Legal Office jobs in Springfield, MA?

The most popular types of Legal Office jobs in Springfield, MA are:

What are popular job titles related to Legal Office Assistant jobs in Springfield, MA?

For Legal Office Assistant jobs in Springfield, MA, the most frequently searched job titles are:

What job categories do people searching Legal Office Assistant jobs in Springfield, MA look for?

The top searched job categories for Legal Office Assistant jobs in Springfield, MA are:

What cities near Springfield, MA are hiring for Legal Office Assistant jobs?

Cities near Springfield, MA with the most Legal Office Assistant job openings:

Legal Office Assistant jobs near you
Infographic showing various Legal Office Assistant job openings in Springfield, MA as of August 2026, with employment types broken down into 90% Full Time, and 10% Part Time. Highlights an 100% In-person job distribution, with an average salary of $44,844 per year, or $21.6 per hour.

Executive Assistant for the Office of the President and the Office of Trustees

Springfield College

Springfield, MA • On-site

$60K - $70K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 4 days ago

Job description

Salary: $60,000.00 - $70,000.00 Annually
Location : Springfield, MA
Job Type: Full-time 12 months 35 hours
Job Number: 00398
Department: President's Office
Opening Date: 07/24/2026
Description
The Executive Assistant for the Office of the President and the Office of the Trustees provides high-level executive, administrative, and operational support to the President and the Chief of Staff at Springfield College. This role also supports the coordination needs of the Office of the Trustees, working in close collaboration with the Board Professional. As a trusted member of the President's Office, the Executive Assistant ensures seamless operations, supports event planning and communications, manages activities at the Presidential House, and coordinates the review process for institutional affiliation agreements and contracts. The position requires sound judgment, impeccable discretion, and a high degree of professionalism. The successful candidate will demonstrate the ability to manage multiple priorities in a fast-paced, high-stakes environment.
Actual salaries will vary depending on multiple factors, including but not limited to degrees attained, experience, and other considerations permitted by law. Comprehensive compensation details, including any additional benefits, will be communicated upon finalization of the employment offer.
Responsibilities
Executive Support to the President and Chief of Staff
  • Manage complex calendars, scheduling, and travel logistics for the President and Chief of Staff.
  • Prepare briefing materials, agendas, and follow-up documentation for meetings and engagements.
  • Serve as the first point of contact and key liaison for the Office of the President, handling internal and external inquiries with professionalism and discretion.
Support for the Office of the Trustees
  • Collaborate with the Board Professional to support trustee communications, meeting logistics, and materials preparation.
  • Assist in planning board-related events and coordinate trustee hospitality and travel arrangements.
  • Ensure the timely delivery of accurate board materials.
Event Planning and Coordination
  • Coordinate logistics for events hosted by the President and/or the Office of the Trustees, including leadership dinners, cultivation events, and VIP campus visits.
  • Serve as liaison with internal departments (Advancement, Dining Services, Facilities, etc.) and external vendors.
Presidential House Management
  • Serve as the primary coordinator for the scheduling, hospitality, and event logistics for the Presidential House.
  • Work with Facilities and Campus Operations to maintain event readiness and manage vendor access as needed.
Affiliation Agreements and Contract Coordination
  • Track contract status, coordinate reviews, ensure timely routing and follow-up, and maintain organized records in collaboration with legal and academic stakeholders.
  • Support communication and workflow efficiency across academic departments, legal counsel, and other parties.
Special Projects and Communications
  • Assist with institutional communications, strategic initiatives, and cross-divisional projects.
  • Reconcile and monitor departmental budgets; process expense reports and manage procurement for both the President's Office and the Presidential House.

Qualifications
  • Bachelor's degree required; Master's degree preferred.
  • 5+ years of progressive executive-level support experience, preferably in higher education or nonprofit settings.
  • Demonstrated experience coordinating executive-level communications, events, and projects.
  • Experience working with legal documents, contracts, or institutional agreements is strongly preferred.
  • High proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with board portals (e.g., OnBoard) or document routing systems a plus.
  • Strong digital literacy and comfort with different technology platforms is essential

Knowledge, Skills & Abilities
  • Outstanding organizational skills and attention to detail.
  • High emotional intelligence and discretion in managing confidential information.
  • Strong initiative and proactive problem-solving abilities.
  • Ability to work independently and collaboratively across teams.
  • Professional demeanor and polished communication skills.
  • Flexibility to work occasional evenings and weekends for board meetings and presidential events.
  • Commitment to the mission and values of Springfield College.
Occasional evening, holiday or weekend work required for Commencement Weekend, occasional Board of Trustee weekend meetings/events and occasional Office of the President events.
At Springfield College we offer competitive and generous benefit options for employees and their families.
  • Tuition benefits for employees and dependents
  • Tuition exchange program for dependents
  • Generous paid time off benefits
  • Paid Sick Leave Benefits
  • 403(b) retirement plan (TIAA) with a generous college match
  • Medical, Dental and Vision plan(s)
  • Health Reimbursement Arrangement (HRA)
  • Flexible Spending Accounts (health care expenses and dependent care)
  • Life and accident insurance plans
  • Long-term disability
  • Optional voluntary benefits
  • Employee Assistance Program (EAP)
  • Wellness benefits and programs
  • Free use of our state-of-the-art Wellness Center

Part-time employees earn pro-rated holiday, vacation and sick leave.
To learn more about our Benefit Package, visit our page.

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