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Legal Office Assistant Jobs in Springfield, IL (NOW HIRING)

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How much do legal office assistant jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for legal office assistant in Springfield, IL is $21.44, according to ZipRecruiter salary data. Most workers in this role earn between $19.04 and $23.12 per hour, depending on experience, location, and employer.

What is a legal office assistant?

Legal Office Assistants are administrative professionals who support lawyers and legal teams by performing a variety of clerical and organizational tasks. Their duties often include preparing legal documents, managing case files, scheduling appointments, and handling correspondence. They play a crucial role in ensuring that law offices run smoothly by keeping records organized and making sure deadlines are met. Legal Office Assistants may also interact with clients, courts, and other legal professionals to facilitate communication and paperwork.

What skills and qualifications are needed to be a legal office assistant?

To thrive as a Legal Office Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of legal terminology, often supported by a certificate or associate degree in legal studies. Familiarity with legal management software, document preparation tools, and office systems such as Microsoft Office is typically required. Excellent communication, discretion, and time management are soft skills that help you build trust and efficiently support legal teams. These abilities are crucial for maintaining accurate records, ensuring smooth office operations, and upholding confidentiality in a legal environment.

What are common challenges faced by legal office assistants when managing case files and legal documents?

Legal Office Assistants often work with a high volume of sensitive documents that require strict attention to detail and organization. One of the main challenges is ensuring that all files are accurately labeled, securely stored, and easily retrievable for attorneys and paralegals, especially when dealing with tight deadlines. Additionally, maintaining confidentiality and complying with legal procedures can be demanding, so strong time management and communication skills are essential to avoid errors and ensure smooth workflow in a fast-paced legal environment.

What is the difference between Legal Office Assistant vs Legal Secretary?

AspectLegal Office AssistantLegal Secretary
CredentialsHigh school diploma or equivalent; some roles may prefer certificationHigh school diploma; often some legal secretarial training or certification
Work EnvironmentLaw firms, corporate legal departments, government agenciesLaw firms, legal departments, courts
Primary ResponsibilitiesAdministrative support, document management, schedulingDrafting legal documents, managing correspondence, calendar management
Common UsageGeneral administrative tasks in legal settingsSpecialized legal document preparation and secretarial duties

Legal Office Assistants and Legal Secretaries often work in similar environments and share some administrative skills. However, Legal Secretaries typically handle more specialized legal document tasks and have more specific secretarial training, making their roles distinct within legal support staff.

Can I become a legal office assistant with no experience?

Legal office assistants typically do not need prior experience, as employers often provide on-the-job training. Basic skills in organization, communication, and familiarity with office software can help you qualify, and some positions may prefer or require a high school diploma or equivalent.

What degree do I need to be a legal office assistant?

Legal office assistants typically do not require a specific degree but often benefit from a high school diploma or equivalent. Some employers prefer candidates with postsecondary education such as an associate degree or certificate in office administration, legal studies, or a related field. Strong organizational skills and familiarity with legal terminology and office software are also important.

What does a legal office assistant do in a law firm?

A legal office assistant supports law firms by performing administrative tasks such as managing files, scheduling appointments, preparing legal documents, and handling correspondence. They often use office software and may assist with billing, client communication, and maintaining case records to ensure smooth office operations.

What are popular job titles related to Legal Office Assistant jobs in Springfield, IL?

For Legal Office Assistant jobs in Springfield, IL, the most frequently searched job titles are:

What job categories do people searching Legal Office Assistant jobs in Springfield, IL look for?

The top searched job categories for Legal Office Assistant jobs in Springfield, IL are:

What cities near Springfield, IL are hiring for Legal Office Assistant jobs?

Cities near Springfield, IL with the most Legal Office Assistant job openings:

Legal Office Assistant jobs near you
Infographic showing various Legal Office Assistant job openings in Springfield, IL as of September 2026, with employment types broken down into 87% Full Time, 9% Part Time, and 4% Contract. Highlights an 83% In-person, 4% Hybrid, and 13% Remote job distribution, with an average salary of $44,601 per year, or $21.4 per hour.

Administrative Services Coordinator

Catholic Charities

Springfield, IL • On-site

Other

Re-posted 5 days ago

Job description

Job Description:
Responsible for the coordination and administration of agency-wide administrative support services, including employee training, quality improvement initiatives, risk management, board governance activities, accreditation, volunteer and intern processing, and office operations. Provides supervision of front office staff, supports executive leadership with board and organizational initiatives, coordinates agency events and records management, and assists with program operations as assigned. It is the role of the Administrative Services Coordinator to support the mission of Catholic Charities by ensuring efficient administrative operations, regulatory compliance, continuous quality improvement, and effective organizational support across the agency.
Job Duties:
  • Coordinate Catholic Charities training program including tracking employee participation, scheduling and researching training resources.
  • Coordinate Catholic Charities Quality Improvement Plan including council membership and activities, data collection, internal on-site reviews, annual Agency Evaluation Report.
  • Coordination of all risk management and inventory activities, including vehicle (fleet) management and FARS.
  • Coordination of all board membership activities including tracking, processing and reporting for all Advisory Boards and Corporate Board.
  • Submit meeting minutes for all Senior Management Team and Corporate Board.
  • Supervise Front Office staff and coordinate office management activities for the administration office.
  • Assist Executive Director with assigned Corporate Board activities.
  • Assist coordination of IFS program activities under direction of Director of Operations.
  • Coordination of all COA accreditation activities.
  • Volunteer and Intern processing coordination.
  • Coordination and planning with employee events and activities.
  • Coordination of agency archival activities.
  • Other duties as assigned.
Minimum Qualifications:
Required Knowledge/Skills/Abilities:
  • Knowledge of general office administration, records management, and organizational operations.
  • Knowledge of board governance processes, meeting coordination, and minute preparation.
  • Ability to coordinate multiple projects and prioritize competing deadlines with minimal supervision.
  • Strong organizational, planning, and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to learn agency databases and software applications.
  • Ability to establish and maintain effective working relationships with employees, volunteers, board members, community partners, and the public.
  • Strong attention to detail and accuracy in maintaining records, reports, and compliance documentation.
Minimum Education
  • Bachelor's degree in Business Administration, Public Administration, Human Services, Nonprofit Management, or a related field preferred.
Minimum Experience
  • Five (5) years of progressively responsible administrative or office management experience.
  • Experience coordinating multiple organizational initiatives or projects.
  • Prior supervisory experience preferred.
  • Experience working in a nonprofit, healthcare, human services, or social services environment preferred.
  • Experience supporting executive leadership, governing boards, accreditation activities, or quality improvement initiatives is desirable.

Related Job Requirements: Evening/weekend work and travel as required. Driving imperative position requires meeting all criteria set forth by our auto insurance carrier.
Who We Are:
Catholic Charities is proud of its 100-year history of providing vital social services in our Diocese. As the official social service are of the Catholic Church, we maintain a substantial presence in ten communities throughout our twenty-eight counties of central Illinois. Area Offices operate in the communities of Alton, Carlinville, Decatur, Effingham, Granite City, Mattoon, Quincy, and Springfield. In addition, Catholic Charities manages facilities in Alton (Catholic Children's Home) and Beardstown (The St. Anne Residence). The agency has earned national reaccreditation through COA, the Council on Accreditation for Children and Family Services, which certifies that all programs meet best practice social service standards.
Our vast array of "Continuum of Care" services includes Professional Counseling Solutions, senior services and guardianship, health care, residential care, independent living, special education, Intact Family Services, food and clothing distribution, St. John's Breadline, Meals on Wheels in Decatur, the Crisis Assistance program, MedAssist, Mobile Food Pantry, Catholic Charities Legal Services, The St. Anne Residence and discount resale stores. Catholic Charities seeks to respond to the needs of its communities through these diverse programs. Every year, this objective is realized as literally thousands of children and families are positively impacted by our efforts.
Although being a member of the Catholic faith is not a requirement to be employed by Catholic Charities, it is expected and required of all employees to acknowledge and respect the right of Catholic Charities to develop policies, manage programs and administer benefits in accordance with the Teachings of the Roman Catholic Church.

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