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Legal Office Assistant Jobs in Springfield, IL (NOW HIRING)

Memorial Health

Executive Office Manager

Springfield, IL · On-site

$29.44 - $45.64/hr

Five (5) years of experience in office management, executive assistant, executive office support ... Assists with the management and organization of legal, regulatory, accreditation, policy, and ...

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All JobsLegal Office JobsLegal Office Assistant JobsLegal Office Assistant Jobs in Springfield, IL

Legal Office Assistant information

See Springfield, IL salary details

$13

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How much do legal office assistant jobs pay per hour?

As of Aug 9, 2026, the average hourly pay for legal office assistant in Springfield, IL is $21.44, according to ZipRecruiter salary data. Most workers in this role earn between $19.04 and $23.12 per hour, depending on experience, location, and employer.

What is the difference between Legal Office Assistant vs Legal Secretary?

AspectLegal Office AssistantLegal Secretary
CredentialsHigh school diploma or equivalent; some roles may prefer certificationHigh school diploma; often some legal secretarial training or certification
Work EnvironmentLaw firms, corporate legal departments, government agenciesLaw firms, legal departments, courts
Primary ResponsibilitiesAdministrative support, document management, schedulingDrafting legal documents, managing correspondence, calendar management
Common UsageGeneral administrative tasks in legal settingsSpecialized legal document preparation and secretarial duties

Legal Office Assistants and Legal Secretaries often work in similar environments and share some administrative skills. However, Legal Secretaries typically handle more specialized legal document tasks and have more specific secretarial training, making their roles distinct within legal support staff.

What are common challenges faced by legal office assistants when managing case files and legal documents?

Legal Office Assistants often work with a high volume of sensitive documents that require strict attention to detail and organization. One of the main challenges is ensuring that all files are accurately labeled, securely stored, and easily retrievable for attorneys and paralegals, especially when dealing with tight deadlines. Additionally, maintaining confidentiality and complying with legal procedures can be demanding, so strong time management and communication skills are essential to avoid errors and ensure smooth workflow in a fast-paced legal environment.

What is a legal office assistant?

Legal Office Assistants are administrative professionals who support lawyers and legal teams by performing a variety of clerical and organizational tasks. Their duties often include preparing legal documents, managing case files, scheduling appointments, and handling correspondence. They play a crucial role in ensuring that law offices run smoothly by keeping records organized and making sure deadlines are met. Legal Office Assistants may also interact with clients, courts, and other legal professionals to facilitate communication and paperwork.

What skills and qualifications are needed to be a legal office assistant?

To thrive as a Legal Office Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of legal terminology, often supported by a certificate or associate degree in legal studies. Familiarity with legal management software, document preparation tools, and office systems such as Microsoft Office is typically required. Excellent communication, discretion, and time management are soft skills that help you build trust and efficiently support legal teams. These abilities are crucial for maintaining accurate records, ensuring smooth office operations, and upholding confidentiality in a legal environment.
What are popular job titles related to Legal Office Assistant jobs in Springfield, IL? For Legal Office Assistant jobs in Springfield, IL, the most frequently searched job titles are:
What job categories do people searching Legal Office Assistant jobs in Springfield, IL look for? The top searched job categories for Legal Office Assistant jobs in Springfield, IL are:
What cities near Springfield, IL are hiring for Legal Office Assistant jobs? Cities near Springfield, IL with the most Legal Office Assistant job openings:
Legal Office Assistant jobs near you
Infographic showing various Legal Office Assistant job openings in Springfield, IL as of August 2026, with employment types broken down into 87% Full Time, 8% Part Time, and 5% Contract. Highlights an 82% In-person, 3% Hybrid, and 15% Remote job distribution, with an average salary of $44,601 per year, or $21.4 per hour.

Executive Office Manager

Memorial Health

Springfield, IL • On-site

$29.44 - $45.64/hr

Full-time

Posted 10 days ago

Memorial Health rating

6.9

Company rating: 6.9 out of 10

Based on 175 frontline employees who took The Breakroom Quiz

452nd of 887 rated healthcare providers

Job description

Min
USD $29.44/Hr.
Max
USD $45.64/Hr.
Overview
The Executive Office Manager oversees and coordinates the daily operations of the executive office, ensuring organizational effectiveness, efficiency, and alignment with organizational objectives. This role provides administrative, operational, and project support to executive leadership and governing bodies as assigned.
The Executive Office Manager serves as a key point of contact for internal and external stakeholders, facilitates communication across departments and leadership teams, and supports executive, board, and organizational initiatives.
Qualifications
Education:
  • Bachelor's degree in business or health related field is preferred.

Licensure/Certification/Registry:
  • N/A

Experience:
  • Five (5) years of experience in office management, executive assistant, executive office support, or related administrative role.

Other Knowledge/Skills/Abilities:
  • Knowledge of office management systems, procedures, and business operations.
  • Excellent organizational and time management skills with the ability to prioritize competing demands.
  • Proficiency in Microsoft Office Suite and other business software applications.
  • Strong verbal, written, and interpersonal communication skills.
  • Demonstrated attention to detail and critical thinking skills.
  • Ability to maintain confidentiality and exercise sound judgment.
  • Ability to work effectively with executives, board members, physicians, leaders, staff, and community stakeholders.

Responsibilities
  1. Provides administrative and executive support to assigned executive leadership team members.
  2. Manages executive calendars, schedules, appointments, meeting requests, and travel arrangements.
  3. Coordinates activities and provides administrative support for governing boards, committees, councils, and leadership meetings as assigned.
  4. Prepares and distributes meeting materials, agendas, minutes, presentations, reports, and other executive communications.
  5. Maintains board management systems and communication platforms, as applicable.
  6. Coordinates communications among executive leadership, department leaders, physicians, staff, board members, and external stakeholders.
  7. Serves as a liaison between executive leadership and various organizational departments.
  8. Ensures administrative policies, procedures, and office practices are followed and recommends process improvements to enhance efficiency.
  9. Prepares correspondence, reports, presentations, briefing materials, and other documents on behalf of executive leadership.
  10. Conducts research, collects data, and prepares information for executive decision-making and strategic initiatives.
  11. Assists with the management and organization of legal, regulatory, accreditation, policy, and governance documents.
  12. Plans, coordinates, and supports executive meetings, leadership retreats, board meetings, conferences, special events, and organizational functions.
  13. Coordinates meeting logistics, including facilities, technology, catering, and related arrangements.
  14. Monitors project timelines, tracks action items, and provides follow-up support for executive and organizational initiatives.
  15. Supports organizational responses to surveys, audits, regulatory reviews, and accreditation activities as assigned.
  16. Serves as a primary point of contact for matters pertaining to the executive office.
  17. Handles confidential and sensitive information with professionalism, discretion, and integrity.
  18. Fosters positive working relationships and demonstrates behaviors consistent with the organization's mission, vision, values, and service standards.
  19. Performs other duties and responsibilities as assigned.

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