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Legal Administration Assistant Jobs in Oregon (NOW HIRING)

Emerald Staffing

Legal Assistant

Lake Oswego, OR · On-site

$20/hr

Legal Assistant Pay: $20.00/hr. Schedule: Monday-Friday Hours: 8:00am-5:00pm About the Employer- We ... Prepare, organize, and maintain estate planning, probate, and trust administration documents.

Aldridge Pite LLP

Legal Assistant

Hillsboro, OR · On-site

The Legal Assistant will provide a range of legal support and administration to lawyers and other legal professionals engaged in the firm's practice of representing financial institutions in ...

Aldridge Pite LLP

Legal Assistant

Hillsboro, OR · On-site

The Legal Assistant will provide a range of legal support and administration to lawyers and other legal professionals engaged in the firm's practice of representing financial institutions in ...

CLEAResult

Legal Operations Specialist

OR · On-site +1

$75K/yr

Research, develop, and manage legal team process improvement initiative projects * Assist with ... administration * Paralegal certificate, contract management certificate, and/or public notary ...

Schnitzer Properties

Executive Assistant

Portland, OR · On-site

Keep the office of the SVP, Human Resources, Risk Management, and Administration neat and organized ... Serve as a professional liaison among the SVP, employees, executives, vendors, insurers, legal ...

Reedsport School District 105

Assistant Cook

Reedsport, OR · On-site

$16.97 - $20.78/hr

Under the guidance of the head cook and general supervision of the building administration, assists ... with legal requirements. EQUAL OPPORTUNITY EMPLOYER/DRUG-FREE WORKPLACE Equal employment ...

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All JobsLegal Administration JobsLegal Administration Assistant JobsLegal Administration Assistant Jobs in Oregon

Legal Administration Assistant information

What is a legal administration assistant?

Legal Administration Assistants are professionals who provide administrative and clerical support to lawyers, legal executives, or legal departments. Their responsibilities typically include managing correspondence, scheduling appointments, organizing legal documents, preparing court forms, and maintaining files. They play a crucial role in ensuring the smooth operation of a legal office or department, allowing legal professionals to focus on more complex legal matters. Legal Administration Assistants require strong organizational skills, attention to detail, and a good understanding of legal terminology and procedures.

What skills and qualifications are needed to be a legal administration assistant?

To thrive as a Legal Administration Assistant, you need strong organizational abilities, attention to detail, and a solid understanding of legal terminology, often supported by a diploma or certificate in legal administration. Familiarity with legal case management software, document management systems, and proficiency in Microsoft Office are typically required. Excellent communication, discretion, and time management skills help you effectively support attorneys and maintain client confidentiality. These skills and qualifications ensure efficient office operations, accurate legal documentation, and reliable administrative support in a legal environment.

What are common challenges faced by legal administration assistants, and how can I prepare for them?

Legal Administration Assistants often manage a high volume of documentation and must ensure accuracy and confidentiality at all times. Balancing multiple deadlines, handling last-minute requests, and maintaining meticulous organizational systems are common challenges. To prepare, develop strong time-management skills, become proficient with legal document management software, and familiarize yourself with relevant legal terminology. Building effective communication with attorneys and other staff will also help you navigate the fast-paced, detail-oriented environment typical of legal offices.

What is the difference between Legal Administration Assistant vs Paralegal?

AspectLegal Administration AssistantParalegal
CredentialsHigh school diploma or equivalent; some roles may require legal secretary certificationAssociate's degree or paralegal certificate
Work EnvironmentLaw firms, corporate legal departments, government agenciesLaw firms, legal departments, courts
ResponsibilitiesAdministrative support, document management, schedulingLegal research, drafting documents, assisting attorneys

The Legal Administration Assistant primarily handles administrative tasks within legal settings, focusing on organization and support functions. Paralegals perform more substantive legal work, including research and document preparation. While both roles support legal professionals, paralegals typically require more specialized legal training and perform more complex tasks.

How to become a legal administration assistant?

To become a legal administration assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Some employers prefer candidates with postsecondary education or certifications in office administration or legal support. Gaining experience with legal documents, case management software, and understanding legal procedures can improve job prospects.

Is a legal administration assistant a good job?

A legal administration assistant is a valuable support role in legal offices, involving tasks such as document management, scheduling, and client communication. It offers opportunities for skill development, familiarity with legal procedures, and can serve as a stepping stone to more advanced legal careers.

What are popular job titles related to Legal Administration Assistant jobs in Oregon?

For Legal Administration Assistant jobs in Oregon, the most frequently searched job titles are:

What job categories do people searching Legal Administration Assistant jobs in Oregon look for?

The top searched job categories for Legal Administration Assistant jobs in Oregon are:

What cities in Oregon are hiring for Legal Administration Assistant jobs?

Cities in Oregon with the most Legal Administration Assistant job openings:

Legal Administration Assistant jobs near you
Infographic showing various Legal Administration Assistant job openings in Oregon as of August 2026, with employment types broken down into 2% As Needed, 73% Full Time, 22% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Legal Assistant

Emerald Staffing

Lake Oswego, OR • On-site

$20/hr

Full-time

Posted 11 days ago

Job description

Legal Assistant
Pay: $20.00/hr.
Schedule: Monday-Friday 
Hours: 8:00am-5:00pm

About the Employer-
We are a respected boutique law firm focused on helping individuals and families navigate important life decisions and transitions. Our team is dedicated to providing exceptional client service in a collaborative, supportive, and professional environment where employees are valued and encouraged to grow
 
Position Summary-
A well-established boutique law firm in Lake Oswego is seeking a personable, organized, and dependable Legal Assistant to join our team. This full-time, on-site position plays a key role in supporting attorneys and paralegals with estate planning, probate, and trust administration matters.
The ideal candidate is detail-oriented, client-focused, and able to manage multiple priorities in a fast-paced professional environment. This position offers an excellent opportunity to contribute meaningfully to client outcomes while working closely with a collaborative and experienced legal team.

Essential Job Duties-
  • Prepare, organize, and maintain estate planning, probate, and trust administration documents.
  • Manage client files and ensure documentation is accurate, complete, and properly maintained.
  • Schedule appointments, maintain calendars, and coordinate meetings for attorneys and staff.
  • Communicate professionally with clients, courts, financial institutions, and other parties.
  • Draft correspondence and assist with legal forms, filings, and administrative documents.
  • Monitor deadlines and assist in keeping matters on track.
  • Perform data entry, scanning, electronic file management, and document organization.
  • Provide reception and general administrative support as needed.
  • Assist with special projects and other duties to support the firm's operations.
Requirements-
  • Prior experience as a Legal Assistant, Legal Secretary, or Administrative Assistant preferred but not required. Compensation will be commensurate with experience.
  • Strong proficiency with Microsoft 365, including Word, Excel, and Outlook.
  • Experience with legal practice management or document management software, such as Clio, is a plus.
  • Excellent written and verbal communication skills.
  • Exceptional attention to detail, organization, and accuracy.
  • Strong time-management skills with the ability to prioritize competing deadlines.
  • Professional demeanor and commitment to providing outstanding client service.
  • Ability to work independently while contributing positively to a team environment


Let us know you are interested!
Taylor N. 
(503)-212-0007
Taylor@emeraldstaffing.com 
www.EmeraldStaffing.com