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Leasing Admin Assistant Jobs in Rochester, NY (NOW HIRING)

ACMGMT LLC

Vision Auto Group-Title Clerk

Rochester, NY

$17.75 - $22.25/hr

We are seeking an organized, detail-oriented, and proactive Automotive Dealership Administrator to ... * Assist in providing clear communication and support to customers regarding vehicle purchases ...

TELESOFT LLC DBA CALERO

Senior Accountant

Rochester, NY · On-site

$65K - $90K/yr

Responsible for the recording of lease reconciliations and journal entries in accordance with ASC ... * Assist with preparation of the year end financial statements and footnotes * Assist in the ...

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All JobsLeasing Admin Assistant JobsLeasing Admin Assistant Jobs in Rochester, NY

Leasing Admin Assistant information

See Rochester, NY salary details

$25.7K

$67.3K

$134.7K

How much do leasing admin assistant jobs pay per year?

As of May 29, 2026, the average yearly pay for leasing admin assistant in Rochester, NY is $67,305.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,400.00 and $79,400.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Leasing Admin Assistant, and why are they important?

To thrive as a Leasing Admin Assistant, you need strong organizational skills, attention to detail, and a basic understanding of property management or real estate, often supported by a high school diploma or equivalent. Familiarity with property management software such as Yardi or MRI, as well as proficiency in Microsoft Office, is typically required. Excellent communication, customer service, and multitasking abilities help you stand out in this role. These skills ensure efficient lease administration, accurate record-keeping, and positive interactions with tenants and property managers.

What are some common challenges faced by Leasing Admin Assistants, and how can they be managed effectively?

Leasing Admin Assistants often juggle multiple priorities, such as processing lease agreements, coordinating with tenants and property managers, and maintaining accurate records. A common challenge is managing tight deadlines while ensuring attention to detail in documentation. Effective time management, strong organizational skills, and clear communication with team members help address these challenges. Additionally, familiarity with property management software can streamline tasks and reduce errors, making the role more manageable and efficient.

What are Leasing Admin Assistants?

Leasing Admin Assistants are professionals who provide administrative support within property management and leasing offices. They typically handle tasks such as preparing lease documents, coordinating property showings, maintaining tenant records, and assisting with rent collection. Their role ensures smooth communication between tenants, property managers, and leasing agents, helping to streamline the leasing process. Strong organizational skills and attention to detail are important for this job.

What is the difference between Leasing Admin Assistant vs Leasing Coordinator?

AspectLeasing Admin AssistantLeasing Coordinator
CredentialsHigh school diploma or equivalent; some roles may require real estate licenseHigh school diploma; real estate license often preferred
Work EnvironmentOffice setting, supporting leasing teamOffice and on-site visits, coordinating leasing activities
Employer & Industry UsageProperty management companies, leasing agenciesReal estate firms, property management companies
Common Search & ComparisonLeasing Admin Assistant vs Leasing Coordinator

The main difference is that a Leasing Admin Assistant primarily handles administrative tasks like data entry and document management, while a Leasing Coordinator actively manages leasing processes, communicates with prospective tenants, and coordinates property viewings. Both roles support leasing operations but differ in scope and responsibilities.

What are popular job titles related to Leasing Admin Assistant jobs in Rochester, NY? For Leasing Admin Assistant jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Leasing Admin Assistant jobs in Rochester, NY look for? The top searched job categories for Leasing Admin Assistant jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Leasing Admin Assistant jobs? Cities near Rochester, NY with the most Leasing Admin Assistant job openings:
Leasing Admin Assistant jobs near you

Vision Nissan Webster- Dealership Administrator

Vision Automotive Group

Rochester, NY • On-site

$17 - $20/hr

Full-time

Posted 13 days ago

Job description

We are seeking an organized, detail-oriented, and proactive Automotive Dealership Administrator to join our team. This individual will play a vital role in ensuring smooth daily operations within our dealership while providing exceptional support to the Sales/Finance and Service/Parts departments. The ideal candidate will have a strong understanding of NYS DMV laws, dealership operations, and be committed to delivering the best possible customer experience.

Key Responsibilities:

  • Collaboration & Customer Experience:

    • Partner with Sales/Finance and Service/Parts Departments to ensure the highest level of customer satisfaction and seamless transaction processing.

    • Assist in providing clear communication and support to customers regarding vehicle purchases, service, parts, and financing.

  • NYS Document Preparation:

    • Prepare New York State (NYS) documents in accordance with DMV laws for vehicle sales and titles, ensuring compliance with all regulatory requirements.


  • Deal Pre-Breaking & Accounting Support:

    • Accurately pre-break deals before they are sent to the centralized accounting office for further processing.

  • Transaction Posting & Logging:

    • Post and log wholesale, dealer trade, and intercompany transactions as required, ensuring accuracy in documentation.


  • Registry & Plate Management:

    • Maintain Police Books of Registry and dealer-issued plate logs to ensure proper tracking of inventory and vehicle status.


  • Cashiering Duties:

    • Perform cashiering duties for the Sales, Service, and Parts Departments as necessary, ensuring accurate processing of payments and transactions.


  • Deposits & Reconciliation:

    • Prepare and reconcile daily deposits, ensuring all financial transactions are properly recorded and deposited in a timely manner.


  • Registration Monitoring & Posting:

    • Post NYS registrations and monitor registration accounts to ensure compliance and accuracy.


  • Vehicle Preparation:

    • Efficiently prepare vehicles to be sold wholesale, including necessary documentation and inspections.

    • Accurately stock in new and used vehicles, including factory orders, auction vehicles, lease buyouts, and dealer trades.


  • End of Month Procedures:

    • Participate in the dealership’s end-of-month procedures, ensuring all transactions, reports, and documents are accurately completed and submitted.

Qualifications:

  • High school diploma or equivalent required; additional certification in automotive or business administration is a plus.

  • Previous experience in a dealership environment or similar administrative role preferred.

  • Strong knowledge of NYS DMV laws and dealership operations.

  • Excellent organizational and time-management skills.

  • Strong attention to detail and accuracy in all tasks.

  • Ability to work efficiently both independently and as part of a team.

  • Strong communication skills, both verbal and written.

  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and dealership management software.

If you are an organized, detail-oriented individual who thrives in a fast-paced environment and enjoys working collaboratively to support dealership operations, we encourage you to apply!

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