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Job Announcement

Open:                  July 17, 2026                               Close:                When Filled

Job Title:          Project Coordinator             Department:    Information Technologies

Reports To:      Director                                    Hours:                40 Hrs/Wk – Full Time

Salary:               Based on Salary Matrix+Benefits                    Requisition:     929                 

Position Summary: Responsibilities include managing tasks and schedules, including resources, timeframes, and project budgets, and maintaining project documentation. To succeed in this role, you should have excellent time management and communication skills, as you'll collaborate with clients and internal teams to deliver results on deadlines.Ultimately, the Project Coordinator's duties are to ensure that all projects are completed on time, within budget, and meet high-quality standards.Essential Duties and Responsibilities

1. Manage project activities, resources, equipment, and information.
2. Liaise with department directors to document and analyze business requirements, processes, and workflows to identify requirements, scope, and objectives of One Tribe and Laserfiche systems' implementation.
3. Create and monitor project milestones; manage and account for unforeseen delays; resolve any issues that arise; realign schedules and expectations as needed.
4. Track and report project progress identify and mitigate risks.
5. Develop and manage project budgets of $100,000 or more.
6. Prioritize and manage IT initiatives based on business needs and requirements to ensure adherence to specific project objectives.
7. Liaise with Grants for grant applications to support the program.
8. Coordinate appropriate legal paperwork for consistency.
9. Create and maintain comprehensive project documentation, plans, and reports.
10. Source and liaise with various external partners to monitor outsourced projects or tasks.
11. Manage internal resources by assigning duties and responsibilities and setting work priorities.
12. Provide weekly status reports detailing issues, corrective actions, and project statuses to the Director.
13. Implement and manage the One Tribe and Laserfiche systems design and processes to the tribal department's specifications.
14. Analyze, identify, and manage the implementation of enhancements, upgrades, and solutions to improve the user experience of the One Tribe and Laserfiche systems by attending meetings with departmental directors to understand requirements, change requests, and defect reports.
15. Configure and maintain the One Tribe and Laserfiche systems' adherence to the tribal and departmental policies.
16. Manage the integration of the One Tribe and Laserfiche systems with other IT systems and third-party applications.
17. Manage and support reliable and effective use of the One Tribe and Laserfiche systems by end users, whether internal employees or external customers.
18. Manage user access to the One Tribe and Laserfiche systems' data, such as files and reports, while safeguarding data.
19. Lead ongoing reviews of business processes and develop optimization strategies for One Tribe & Laserfiche systems.
20. Performs other duties as assigned.

 Supervisory Responsibilities

This position has no supervisory responsibilities.

Qualifications and Requirements

Education and/or Experience

High school diploma or general education degree (GED); and four years of experience in a technology position or a related position performing project coordination and/or training; or equivalent combination of education and experience. Previous experience in a Project Coordinator role is preferred. Intermediate experience with Microsoft Office Suite including word processing, spreadsheets and database applications. 

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Other Licenses, Skills and Abilities

Must be willing to complete and pass a criminal and federal background check before employment and periodically throughout employment

Experience with taking minutes, transcription, purchasing and report generation.

Must have and maintain a valid and unrestricted driver's license and proof of automobile insurance.

Must maintain confidentiality at all times.

Must demonstrate an ability to work with individuals at all levels of the organization.

An ability to prepare and interpret flowcharts, schedules and step-by-step action plans.

Solid organizational skills, including multitasking and time-management.

Strong client-facing and teamwork skills.

Physical Demands

1. Requires the ability to operate a typewriter, personal computer, multi-line telephone, calculator, facsimile, photocopier, ten-key.
2. Requires the ability to read, write, communicate, and interpret information accurately in English.
3. Requires the ability to concentrate and consistently produce accurate work.
4. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
5. The employee occasionally is required to stand and walk.
6. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl.
7. The employee must occasionally lift and/or move up to 10 pounds.
8. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.

Work Environment

1. The noise level is moderate.
2. The physical exertion is low to moderate.
3. Work is performed in an office setting.
4. There are frequent contacts and interruptions during the day.

The Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.

Indian Preference Employer as Required by Law