Junior Clerk Jobs in Rochester, NY (NOW HIRING)

Position Type:
Secretarial/Clerical/Secretary to the Director of Student Services
Date Posted:
8/26/2026
Location:
Dake Junior High School
Date Available:
As Soon As Practical
Closing Date:
09/09/2026
POSITION VACANCY
POSTING DATE - August 26, 2026
POSITION:
Secretary to the Director of Student Services (7-12)
7.5 hours per day / 12-month
8:00 a.m. - 4:00 p.m. (includes a 30-minute unpaid lunch)
ASSIGNMENT:
Student Services Office at Dake Junior High School
350 Cooper Rd
Rochester, New York 14617
REQUIREMENTS:
General: Ability to perform general clerical duties and routine tasks; requires communication skills and ability to follow oral and written instructions; computer skills necessary. Additional duties as assigned.
Preferred but not required: Experience with Frontline IEP (or similar programs), understanding of CSE systems and process, experience with data reporting systems.
QUALIFICATIONS:
Eligible for Monroe County Civil Service Office Clerk II
(Must hold current title or be reachable on the eligible current list for a competitive title or be qualified for the non-competitive title of Office Clerk II HELPs.)
SALARY:
Salary Range $17.95 - $25.00 (IESA Schedule C)
STARTING DATE:
As Soon as Practical
APPLICATION PROCEDURE:
Apply on-line:
https://www.applitrack.com/westirondequoit.onlineapp
By: September 9, 2026
West Irondequoit Central School District is in compliance with the U.S. Civil Service Rights Act of 1964 and the TITLE IX Educational Amendments of 1972, Part 86. The School District provides equal employment opportunity to all individuals and does not discriminate on the basis of race, color, religion, national origin, ancestry, gender, age, disability, sexual orientation, veteran, military status, or domestic violence victim status. Any student, parent, employee or the general public that has an inquiry regarding the non-discrimination policy may direct the inquiry to:
Title IX Coordinator
West Irondequoit CSD
321 List Avenue
Rochester, New York 14617
JOB DESCRIPTION
Secretary to the Directors of Student Services
PRIMARY RESPONSIBILITY
Perform secretarial duties in the Student Services Office for the Directors of Student Services. Work requires knowledge of district policy and procedures and requires judgement and initiative to effectively handle the wide variety of situations which arise daily.
Job Duties:

• Answers the telephone, makes appointments, and answers routine questions.
• Organize and maintain database for students' Individual Educational Program (IEP).
• Prepare State Education Department reports and keep accurate accounting of special education programs and related services.
• Schedule, prepare, and monitor Committee on Special Education (CSE) and Committee on Preschool Special Education (CPSE) meetings and reviews.
• Field questions regarding CSE and CPSE from parents, school personnel and community agencies.
• Prepare reports related to special education as requested.
• Maintain and preserve confidentiality of student records and communications when

in contact with parents, agencies and staff.

• Operate computer and run multiple software applications.
• Schedules Special Education transportation; acts as liaison (school year & summer school)
• Knowledge of state education laws related to special education
• Process PO requisitions for tuition and consultant services.
• Train/inform Special Ed staff as needed with updates to IEP Direct database
• Participate and facilitate ongoing data accuracy across district, BOCES, and state reporting systems
• Records Clerk for SWD (Students with Disabilities): send transcripts, progress reports to Irondequoit High School Records Clerk.
• Update Infinite Campus as needed, for out-of-district placement and non-public records.
• Prepares and processes ESY paperwork, IEP's for in-district and out-of-district students.
• Perform other duties as assigned.

QUALIIFICATIONS
Per Civil Service - Clerk II with typing:
Full performance knowledges, skills, abilities and personal characteristics: Good knowledge of office terminology, practices, procedures, routines and equipment; good knowledge of business arithmetic and English; good knowledge of the techniques involved in record keeping; good knowledge of the techniques involved in establishing and maintaining a filing system; skill in accurately keyboarding at 40 words per minute; ability to conduct searches for information from various sources; ability to work with forms; ability to prepare written communication, arithmetic and standard written reports; ability to operate office machines such as the electronic work station, adding machine, calculator, photo copier and facsimile machine; ability to understand and carry out complex oral and written instructions; ability to express oneself clearly; ability to readily acquire familiarity with departmental organization, functions, laws, policies and regulations; ability to deal with the public; good judgment in solving relatively complex clerical problems; initiative; resourcefulness; tact; courtesy; integrity; health commensurate with the demands of the position. Revised: November 2003; December 2006; January 2009; March 2016
AUTHORITY

• The Secretary to the Directors of Student Services is directly responsible to the Directors of Student Services and the district leadership.

OFFICE CLERK II
Code No. 3-05-118
COMPETITIVE
DISTINGUISHING FEATURES OF THE CLASS: This position is responsible for the performance of difficult and complex clerical tasks, requiring independent judgment and decision-making. The use of a personal computer for word processing and database entry and manipulation is an integral part of the position. The work is performed in accordance with general instructions regarding objectives, policies, and procedures. The work is usually submitted in its final form and is not subject to detailed or immediate review. The employee reports directly to, and works under the general supervision of, a higher-level employee. General supervision may be exercised over a subordinate staff. Does related work as required.
TYPICAL WORK ACTIVITIES: (All need not be performed in a given position. Other related activities may be performed although not listed.)
Prepares, formats, and maintains material such as correspondence and reports;
Prepares and maintains alphabetical, numerical, or other files; Sorts, distributes, and files;
Obtains and gives out information by telephone, correspondence, or in person; Performs complex electronic searches for information in documents, records, and files;
Compiles, prepares, and inputs a variety of data;
Reviews a variety of complex financial and statistical records and reports for completeness and accuracy;
Enters and extracts data and information from a database;
Enters information onto standard forms such as payroll or production records, authorizations, certifications, etc.;
Purchases office supplies and monitors expenditures;
Operates standard office machines such as a computer, copier, and fax machine;
Maintains records of monetary, budgetary, or similar transactions;
Makes computations relating to taxes, budget, and salary;
Supervises or guides subordinates in the performance of their duties;
Trains subordinates in the procedures and functions of the office.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of office terminology, practices, procedures, and equipment; good knowledge of business arithmetic; good knowledge of English grammar and usage; good knowledge of the techniques involved in record keeping; good knowledge of the techniques involved in establishing and maintaining a filing system; ability to use a personal computer for word processing and database entry; ability to conduct searches for information from various sources; ability to work with forms; ability to perform basic purchasing functions utilizing computer software; ability to monitor expenditures; ability to prepare written communication, arithmetic and standard written reports; ability to operate a variety of office machines; ability to understand and carry out complex oral and written instructions; ability to express oneself clearly; ability to readily acquire familiarity with departmental organization, functions, laws, policies and regulations; ability to deal with the public; good judgment in solving relatively complex clerical problems; physical condition commensurate with the demands of the position.
MINIMUM QUALIFICATIONS: Graduation from high school or possession of an equivalency diploma, plus EITHER:
(A) Graduation with an Associate's degree or successful completion of at least sixty (60) credit hours from a college or university; OR,
(B) Two (2) years paid full-time or its part-time equivalent office clerical or secretarial experience*; OR,
(C) An equivalent combination of education and experience as defined by the limits of (A) and (B) above.
*Experience as a Teller, Cashier or Sales Clerk will not be considered appropriate experience for the purposes of these minimum qualifications.
NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee.
SPECIAL REQUIREMENT: If you are appointed, you will be required to possess a valid license to operate a motor vehicle in New York State or otherwise demonstrate your capacity to meet the transportation needs of the position.
Monroe County Civil Service Commission
ADOPTED: December 2, 1976
REVISED: February 28, 1985
REVISED: May 29, 1985
REVISED: March 7, 1996
REVISED: January 3, 2008
REVISED AND TITLE CHANGED: May 8, 2008
FORMERLY: CLERK II WITH TYPING
REVISED: October 5, 2023