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Invoicing Associate Jobs in Ohio (NOW HIRING)

DPDHL

Operational Business Specialist

Westerville, OH

$94K - $112K/yr

You will also help develop and work on the Invoicing CoE team's overall long-term strategy of ... focuses on teamwork, associate development, training, and continuous improvement. We offer ...

DHL

Operational Business Specialist

Westerville, OH · On-site

$95K - $113K/yr

You will also help develop and work on the Invoicing CoE team's overall long-term strategy of ... focuses on teamwork, associate development, training, and continuous improvement. We offer ...

Aston Carter

Finance Associate

Solon, OH · Hybrid

$30/hr

Skills Finance, Accounting, Invoicing, Analytic, Data entry Top Skills Details Finance,Accounting,Invoicing,Analytic,Data entry Additional Skills & Qualifications * Bachelor's degree required;

Robert Half

Accounts Receivable Specialist

Moraine, OH · On-site

$21.85 - $23/hr

Associate's or bachelor's degree in accounting, finance, or a related discipline is preferred. * Practical knowledge of accounts receivable processes, including invoicing, collections, and account ...

Aston Carter

Finance Associate

Solon, OH · On-site

$30/hr

Skills Finance, Accounting, Invoicing, Analytic, Data entry Top Skills Details Finance,Accounting,Invoicing,Analytic,Data entry Additional Skills & Qualifications • Bachelor's degree required;

Heritage Cooperative

Office Associate - Seasonal

Urbana, OH · On-site

$14 - $16.25/hr

If you see yourself as a future Grain Office Associate with Heritage Cooperative, apply TODAY at ... Complete invoicing and sales for the office location Conduct vomitoxin test and grain grading ...

Actalent

Business Support Associate

Dublin, OH

$42K/yr

... and invoicing issues, such as lost checks with a focus on timely resolution and customer ... Associates degree with 1+ year(s) of experience in customer service or 2+ year(s) of applicable ...

Actalent

Business Support Associate

Dublin, OH

$42K/yr

... and invoicing issues, such as lost checks with a focus on timely resolution and customer ... Associates degree with 1+ year(s) of experience in customer service or 2+ year(s) of applicable ...

Actalent

Business Support Associate

Dublin, OH · On-site

$20.19/hr

... and invoicing issues, such as lost checks with a focus on timely resolution and customer ... Associates degree with 1+ year(s) of experience in customer service or 2+ year(s) of applicable ...

Actalent

Business Support Associate

Dublin, OH · On-site

$42K/yr

... and invoicing issues, such as lost checks with a focus on timely resolution and customer ... Associates degree with 1+ year(s) of experience in customer service or 2+ year(s) of applicable ...

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All JobsInvoicing Associate JobsInvoicing Associate Jobs in Ohio

Invoicing Associate information

What is an invoicing associate?

Invoicing Associates are professionals responsible for preparing, processing, and managing invoices for a company or organization. Their main duties include ensuring that billing information is accurate, sending invoices to clients or customers, tracking payments, and resolving any discrepancies related to billing. They often work closely with other departments, such as accounting and sales, to ensure smooth financial transactions. Strong attention to detail, organizational skills, and proficiency with billing software are important for this role.

What are the key skills and qualifications needed to thrive as an invoicing associate, and why are they important?

To thrive as an Invoicing Associate, you need strong attention to detail, basic accounting knowledge, and proficiency in data entry, typically supported by a high school diploma or equivalent. Familiarity with invoicing software such as QuickBooks, SAP, or Microsoft Excel is commonly required. Strong organizational skills, effective communication, and the ability to manage time efficiently help you excel in this role. These skills ensure accurate billing, timely payments, and smooth financial operations for the organization.

What are some common challenges faced by invoicing associates, and how can they be effectively managed?

Invoicing Associates often encounter challenges such as managing high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies with clients or internal departments. Staying organized and maintaining clear communication with team members in finance, sales, and customer service can help mitigate these issues. Utilizing robust accounting software and double-checking data entries are also key practices that help Invoicing Associates maintain accuracy and efficiency in their role.

What is the difference between Invoicing Associate vs Accounts Payable Clerk?

AspectInvoicing AssociateAccounts Payable Clerk
Primary RoleProcessing and managing customer invoicesManaging vendor bills and payments
Required SkillsAttention to detail, data entry, basic accountingData entry, invoice processing, vendor communication
Work EnvironmentFinance or accounting departments, office settingFinance or accounting departments, office setting
Common CertificationsNone required, but familiarity with accounting software helpfulNone required, basic accounting knowledge beneficial

Both roles involve financial data entry and processing within the accounting department. The Invoicing Associate focuses on customer invoices, while the Accounts Payable Clerk handles vendor bills. They share similar skills and work environments, making them closely related but distinct in their specific functions.

Is invoicing a hard job?

Invoicing as an associate involves attention to detail, accuracy, and familiarity with accounting software or spreadsheets. The job can be straightforward but requires consistency and organization to ensure timely and correct billing, which may be challenging for some depending on workload and complexity of transactions.

What are the most commonly searched types of Invoicing jobs in Ohio?

The most popular types of Invoicing jobs in Ohio are:

What are popular job titles related to Invoicing Associate jobs in Ohio?

For Invoicing Associate jobs in Ohio, the most frequently searched job titles are:

What job categories do people searching Invoicing Associate jobs in Ohio look for?

The top searched job categories for Invoicing Associate jobs in Ohio are:

What cities in Ohio are hiring for Invoicing Associate jobs?

Cities in Ohio with the most Invoicing Associate job openings:

Invoicing Associate jobs near you

Accounts Receivable Specialist

WESTRAFO AMERICA LLC

Trotwood, OH • On-site

$19.75 - $26/hr

Full-time

Posted 18 days ago

Job description

Description

Purpose:

The Accounts Receivable Specialist is responsible for managing the full accounts receivable cycle, including customer invoicing, cash application, collections, account reconciliations, and maintenance of accurate customer records. This position requires hands-on experience with SAP and the ability to work closely with Sales, Customer Service, Operations, and Finance to resolve account issues, improve collections, and support accurate financial reporting.


Essential Duties and Responsibilities:

  • Prepare, review, and distribute customer invoices accurately and on schedule.
  • Apply customer payments, including ACH, wire transfers, credit cards, and checks, to the appropriate accounts in SAP.
  • Monitor the accounts receivable aging and follow up promptly on past-due balances.
  • Contact customers regarding outstanding invoices, payment status, short pays, deductions, and disputed charges.
  • Research and resolve billing discrepancies in partnership with Sales, Customer Service, Shipping, and other departments.
  • Reconcile customer accounts and maintain clear documentation of collection activity and open issues.
  • Prepare AR aging reports, collection forecasts, cash receipt reports, and account status updates for management.
  • Process approved credit memos, debit memos, account adjustments, refunds, and write-offs.
  • Maintain accurate customer master data, billing terms, tax information, credit limits, and contact information in SAP.
  • Assist with month-end and year-end close activities, including account reconciliations and supporting schedules.
  • Provide documentation and explanations for internal and external audits.
  • Follow company policies, internal controls, and established accounting procedures.
  • Identify and recommend opportunities to improve invoicing, cash application, collections, and reporting processes.

SAP and Systems Responsibilities: 

  • Enter, review, and maintain accounts receivable transactions in SAP.
  • Use SAP reports to monitor customer balances, open invoices, payment activity, and aging trends.
  • Research transactions through SAP document flow and supporting customer records.
  • Maintain accurate customer master records and payment terms in accordance with approval procedures.
  • Support data accuracy between SAP, banking platforms, customer portals, and reporting tools.
  • Use Microsoft Excel to analyze account activity and prepare reconciliations and management reports.

Requirements

  • Associate's degree in Accounting, Finance, Business Administration, or a related field; equivalent relevant experience may be considered.
  • Three to five years of accounts receivable, billing, cash application, or collections experience.
  • Practical experience using SAP ERP, preferably SAP Business One, SAP ECC, or SAP S/4HANA.
  • Working knowledge of accounts receivable processes, account reconciliations, and general accounting principles.
  • Experience communicating with customers regarding collections and disputed balances.
  • Proficiency in Microsoft Excel, including sorting, filtering, PivotTables, and VLOOKUP or XLOOKUP.
  • Strong attention to detail, organizational ability, and follow-through.
  • Professional written and verbal communication skills.
  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Preferred Qualifications:

  • Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline.
  • Accounts receivable experience in a manufacturing, distribution, or industrial environment.
  • Knowledge of inventory, shipping, purchase orders, customer returns, and how operational transactions affect invoicing and receivables.
  • Knowledge of U.S. GAAP and internal control practices.
  • Experience using customer portals, electronic invoicing systems, and online banking platforms.
  • Experience with credit management, customer risk review, or international customers and payments.
  • SAP training.

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