Intake Legal Assistant Jobs in Boca Raton, FL (NOW HIRING)

As the Contracts & Legal Administrator, you will provide operational and administrative support to in-house attorneys on a variety of legal matters. This role is responsible for managing the end-to-end contract lifecycle and supporting a team of in-house counsel in the review, negotiation, execution, and ongoing administration of contracts across the organization.

You will serve as a central point of coordination between Legal, Procurement, Finance, Sales, HR, and other business stakeholders to ensure contracts are processed accurately, stored systematically, and aligned with company policies and risk tolerance.

What You Will Do: 

• Manage the full contract lifecycle including intake, routing, review coordination, redlining support, execution, and post-execution filing for all contract types including NDAs, vendor agreements, licensing agreements, service agreements, Statements of Work, amendments, and renewals.
• Maintain and continuously improve contract management systems ensuring all contracts, amendments, correspondence, payment schedules, and supporting documentation are organized, version-controlled, and readily accessible.
• Track contract milestones, expiration dates, renewal windows, and contractual obligations, proactively alerting stakeholders to upcoming deadlines.
• Assist with maintaining license agreement deadlines and compliance requirements, including factory onboarding documentation and license termination processes.
• Serve as the primary liaison between in-house counsel and internal business teams, including Procurement, Finance, HR, and Sales, to facilitate timely contract review, approval, and execution.
• Assist in the design, documentation, and continuous improvement of contract review and approval workflows, routing matrices, and service-level expectations.
• Ensure contract terms, conditions, and status updates are maintained accurately in applicable systems.
• Obtain and track required approvals in accordance with company authorization policies.
• Support legal and business requests by locating, organizing, and producing contract documentation as needed.
• Identify and flag contractual risks, non-standard terms, and potential compliance issues for review by in-house counsel.
• Assist attorneys with legal research related to business and commercial contracts.
• Ensure contracts are executed in accordance with applicable legal requirements and internal governance standards.
• Support audits, litigation holds, and compliance requests by locating and organizing contract-related documentation.
• Provide administrative and operational support to in-house attorneys, including drafting routine correspondence, coordinating meetings, preparing contract summaries, and supporting special legal projects.
• Prepare and maintain contract templates, clause libraries, and legal playbooks.
• Administer DocuSign, Adobe Sign, or equivalent e-signature platforms, including document routing and execution tracking.
• Support vendor and customer onboarding by coordinating required documentation such as W-9s, certificates of insurance, and NDAs.
• Manage the legal invoice approval process and ensure invoices are processed and paid timely.
• Coordinate directly with insurance brokers and agents to obtain and maintain certificates of insurance.

What We Are Looking For: 

• Bachelor's degree in Business Administration, Legal Studies, Paralegal Studies, Accounting, Economics, or related field is a plus. 
• 3+ years of experience in contracts administration, legal operations, or a paralegal role with significant contract management responsibilities.
• Experience supporting a legal department or in-house counsel team strongly preferred.
• Experience with Microsoft Office, Google Workspace, and contract management software such as Ironclad, ContractWorks, Conga, Coupa, Smartsheet, DocuSign, Adobe Sign, or similar platforms preferred.
• Advanced proficiency in Microsoft Office Suite and Google Workspace.
• Experience with Adobe Acrobat, DocuSign, Adobe Sign, billing systems, and contract lifecycle management software.
• Strong understanding of legal terminology and commercial contract concepts, including:
  • Indemnification
  • Limitation of Liability
  • Intellectual Property Ownership
  • Confidentiality
  • Termination Provisions
• Ability to read, interpret, and summarize complex contractual language.
• Exceptional attention to detail and accuracy.
• Strong organizational and project management skills.
• Ability to manage multiple priorities and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Strong analytical, problem-solving, and critical-thinking abilities.
• Ability to exercise sound judgment and appropriately escalate legal concerns.
• High level of discretion and professionalism when handling confidential information.
• Ability to work independently in a fast-paced environment.

Certifications

• Paralegal Certification (NALA, NFPA, or equivalent) preferred.
• Contract Management Certification (CCCM, CPCM, NCMA, or similar) preferred.

Preferred Qualifications

• Fluency in English required; Spanish fluency preferred.
• Experience supporting multi-entity or multi-brand organizations.
• Experience with licensing agreements, vendor contracts, or consumer products agreements.
• Experience managing NDA and vendor intake processes from initiation through execution.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee, but provide the primary duties and responsibilities of the role. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

What we offer:

The base salary may vary based on experience, role tenure, performance, industry, and location. Eligibility for the annual performance incentive may apply. Jazwares is a multi-state employer, so the salary range may not apply to other states.

Our benefits package includes basic medical insurance that is 100% company-paid for employees and their children, employee basic life and AD&D insurance, a 401(K) retirement program with Jazwares matching up to 4% of pretax or post-tax deferrals, short and long-term disability, and tuition reimbursement. 

Our work environment provides a flexible work schedule that includes a Monday through Thursday on-site, with an optional WFH on Fridays, up to 20 workdays fully remote each year, and Time Off for vacation and sick leave.  Through Jazwares Cares, you will have the opportunity to volunteer for up to 16 hours a year on community service projects. 

Reasonable Accommodations   

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. 

Working at Jazwares

At Jazwares, we believe an innovative idea can come from anywhere and anyone. Through our three pillars, we foster innovation and encourage creativity in every area of our business.

• Passion: Our conviction and enthusiasm show in our products, relationships, and commitment to our community.
• Collaboration: We share one vision worldwide, constantly striving to improve and innovate together.
• Humility: We recognize the value in others and treat everyone with respect. Our strength lies in our people and talent.

Don't miss out on this extraordinary opportunity to be part of the fastest-growing toy company in the industry. Connect with us today, and let's shape the future of play together! 

JAZWARES is an equal opportunity employer and does not discriminate in employment on the basis of race, color, sex, religion, national or ethnic origin, citizenship status, ancestry, disability, age, military status, marital status, sexual orientation, or any other characteristic protected by law. Jazwares is committed to providing reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Who We Are

Jazwares, a Berkshire Hathaway company, is a leading global toy manufacturer with a robust portfolio of owned and licensed brands. Founded in 1997, Jazwares celebrates imaginative play with a progressive focus on identifying new and relevant trends to transform into high-quality products for consumers of all ages. Jazwares engages consumers through innovative play experiences with popular brands such as Squishmallows™, Pokémon™, Hello Kitty™, Star Wars™, Five Nights at Freddy’s™, Disney™, BumBumz™, and BLDR™. In addition to toys, offerings include costumes, games, and pillows. Headquartered in Plantation, Florida, Jazwares has offices worldwide and sells its products in over 100 countries. For more information, visit www.jazwares.com and follow us on LinkedIn, X, Instagram, and Facebook.

Recruitment Safety 

Please be wary of unsolicited communications from individuals or websites you are not familiar with, or any communications requesting sensitive personal data or information. All official Jazwares employment information will come from our company email ending in @jazwares.com. Jazwares will never request any monetary payments at any point during its hiring process. If you have any questions about any unsolicited communications, you can reach out to jazlegal@jazwares.com. We look forward to you experiencing a safe and enjoyable application process at Jazwares!