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Intake Assistant Jobs in Madison, WI (NOW HIRING)

ScionHealth

CNA Dayshift Full-time

Watertown, WI · On-site

Provide basic patient care activities including monitoring vital signs, recording intake and output ... Prepare patient charts and assist with maintaining complete and accurate medical records. * Escort ...

ScionHealth

CNA Dayshift Full-time

Watertown, WI · On-site

Provide basic patient care activities including monitoring vital signs, recording intake and output ... Prepare patient charts and assist with maintaining complete and accurate medical records. * Escort ...

ScionHealth

CNA Float Pool Days PRN

Watertown, WI · On-site

... to assist the care team in delivering safe and effective patient care. Essential Functions ... intake and output. * Assists patients with activities of daily living such as bathing, grooming ...

ScionHealth

CNA Psych Unit - Nights

Watertown, WI · On-site

Documents intake/output, vital signs, weights, and patient behaviors in EMR * Maintains clean and ... * CNA - Certified Nursing Assistant in the state of practice Upon Hire (Required) And * BCLS ...

ScionHealth

CNA Full-time Days

Watertown, WI · On-site

Provide basic patient care activities including monitoring vital signs, recording intake and output ... Prepare patient charts and assist with maintaining complete and accurate medical records * Escort ...

ScionHealth

CNA Full-time Days

Watertown, WI · On-site

Provide basic patient care activities including monitoring vital signs, recording intake and output ... Prepare patient charts and assist with maintaining complete and accurate medical records * Escort ...

ScionHealth

CNA Float Pool Days PRN

Watertown, WI · On-site

... to assist the care team in delivering safe and effective patient care. Essential Functions ... intake and output. * Assists patients with activities of daily living such as bathing, grooming ...

ScionHealth

CNA Psych Unit - Nights

Watertown, WI · On-site

Documents intake/output, vital signs, weights, and patient behaviors in EMR * Maintains clean and ... * CNA - Certified Nursing Assistant in the state of practice Upon Hire (Required) And * BCLS ...

SSM Health

Certified Nursing Assistant

Madison, WI · On-site

... measuring and recording intake and output of fluids. * Prepares patients for discharge and ... And * Certified Nurse Aide (CNA) - Illinois Department of Public Health (IDPH) State of Work ...

SSM Health

Certified Nursing Assistant

Madison, WI · On-site

... measuring and recording intake and output of fluids. * Prepares patients for discharge and ... And * Certified Nurse Aide (CNA) - Illinois Department of Public Health (IDPH) State of Work ...

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All JobsIntake JobsIntake Assistant JobsIntake Assistant Jobs in Madison, WI

Intake Assistant information

See Madison, WI salary details

$8

$19

$28

How much do intake assistant jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for intake assistant in Madison, WI is $19.80, according to ZipRecruiter salary data. Most workers in this role earn between $15.29 and $23.51 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an intake assistant, and why are they important?

To thrive as an Intake Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry or administrative support, often supported by a high school diploma or equivalent. Experience with client management systems, office software like Microsoft Office Suite, and sometimes knowledge of HIPAA or similar regulations is typically required. Excellent interpersonal skills, active listening, and the ability to remain calm under pressure help Intake Assistants excel in client-facing situations. These skills ensure accurate information gathering, smooth client onboarding, and efficient case processing, which are vital for organizational effectiveness.

What is the difference between Intake Assistant vs Medical Receptionist?

AspectIntake AssistantMedical Receptionist
CredentialsHigh school diploma, some roles may require certification in healthcare administrationHigh school diploma, certification in medical office administration often preferred
Work EnvironmentClinics, hospitals, healthcare officesMedical offices, clinics, hospitals
Primary ResponsibilitiesGathering patient information, scheduling appointments, initial patient intakeChecking in patients, managing appointments, handling phone calls, administrative tasks

Intake Assistants focus on collecting patient information and initial intake procedures, while Medical Receptionists handle front-desk duties like check-ins and scheduling. Both roles work in healthcare settings but have distinct primary functions.

What are some common challenges intake assistants face when managing high volumes of client inquiries?

Intake Assistants often encounter challenges related to balancing multiple client inquiries, prioritizing urgent requests, and maintaining accurate records in fast-paced environments. Effective time management and strong communication skills are essential for handling sensitive information while ensuring each client receives prompt and professional attention. Additionally, Intake Assistants must adapt to evolving procedures and collaborate closely with team members to streamline workflows and avoid bottlenecks.

What is an intake assistant?

Intake Assistants are professionals who help organizations process new clients, patients, or applicants by gathering essential information, completing required paperwork, and ensuring all initial documentation is accurate and complete. They often serve as the first point of contact, assessing needs and directing individuals to appropriate services or departments. Intake Assistants work in a variety of settings, including healthcare, legal, social services, and education, and play a crucial role in streamlining the onboarding process. Their attention to detail and communication skills are vital for ensuring a smooth and efficient intake experience.

What are the most commonly searched types of Intake jobs in Madison, WI?

The most popular types of Intake jobs in Madison, WI are:

What cities near Madison, WI are hiring for Intake Assistant jobs?

Cities near Madison, WI with the most Intake Assistant job openings:

Intake Assistant jobs near you
Infographic showing various Intake Assistant job openings in Madison, WI as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 27% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $41,186 per year, or $19.8 per hour.

Full or Part Time CNA/Caregiver

The Pines Senior Living

Prairie Du Sac, WI

$18 - $22/hr

Part-time

Re-posted 2 days ago

Job description

Our Resident Assistants (caregivers) bring joy to our senior population by delivering hands-on care and support along with a dedicated team, including working side-by-side with licensed nurses.  We are always looking for compassionate, mature, kind, and dependable people to join our valued direct support team.

Shift: • AM Shift (7a-3p or 6a-2p)   • PM Shift (3p-11p or 2p-10p)   • NOC Shift (11p-7a or 10p-6a)   
Salary Range: $18-22/hr + Based on Experience

Resident Assistant responsibilities include (but are not limited to):

  • Direct resident care (grooming, bathing, dressing, toileting, incontinent care, mobility, transferring, oral care, etc.)
  • Administering medications
  • Taking vital signs, weights, and collecting specimens
  • Documenting information or observations in electronic health records
  • Meal assistance (delivering meals or providing nutritional intake)
  • Updating nurses with both physical and social observations
  • Socializing and engaging 1:1 or with group activities during meals or activities

What qualifications are we looking for in Resident Assistants?

  • Ability to read, write, speak and understand English
  • Lift/carry up to 50 pounds. Support up to 100 pounds
  • Three or more months' work experience with seniors, preferred
  • Prior completion of CBRF training, preferred
  • A caring heart that truly shines when helping others!

What benefits would a Resident Assistant receive?

  • Competitive base pay + shift and weekend differentials!
  • Paid training & wage increase once training is completed
  • Health, dental, 401(K), and Paid Time Off for eligible employees
  • Tuition assistance for CNA programs to advance your career
  • Visit our  Career Center  for an extensive list!

Keywords: Caregiver, RA, CNA, Resident Assistant, Senior Living, Nursing, Assisted Living, Memory Care, Prairie du Sac, The Pines Senior Living