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Intake Assistant Jobs in Madison, WI (NOW HIRING)

ScionHealth

CNA Dayshift Full-time

Watertown, WI · On-site

Provide basic patient care activities including monitoring vital signs, recording intake and output ... Prepare patient charts and assist with maintaining complete and accurate medical records. * Escort ...

ScionHealth

CNA Dayshift Full-time

Watertown, WI · On-site

Provide basic patient care activities including monitoring vital signs, recording intake and output ... Prepare patient charts and assist with maintaining complete and accurate medical records. * Escort ...

ScionHealth

CNA Float Pool Days PRN

Watertown, WI · On-site

... to assist the care team in delivering safe and effective patient care. Essential Functions ... intake and output. * Assists patients with activities of daily living such as bathing, grooming ...

ScionHealth

CNA Psych Unit - Nights

Watertown, WI · On-site

Documents intake/output, vital signs, weights, and patient behaviors in EMR * Maintains clean and ... * CNA - Certified Nursing Assistant in the state of practice Upon Hire (Required) And * BCLS ...

ScionHealth

CNA Full-time Days

Watertown, WI · On-site

Provide basic patient care activities including monitoring vital signs, recording intake and output ... Prepare patient charts and assist with maintaining complete and accurate medical records * Escort ...

ScionHealth

CNA Float Pool Days PRN

Watertown, WI · On-site

... to assist the care team in delivering safe and effective patient care. Essential Functions ... intake and output. * Assists patients with activities of daily living such as bathing, grooming ...

ScionHealth

CNA Psych Unit - FT/Nights

Watertown, WI · On-site

Documents intake/output, vital signs, weights, and patient behaviors in EMR * Maintains clean and ... * CNA - Certified Nursing Assistant in the state of practice Upon Hire (Required) And * BCLS ...

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All JobsIntake JobsIntake Assistant JobsIntake Assistant Jobs in Madison, WI

Intake Assistant information

See Madison, WI salary details

$8

$19

$28

How much do intake assistant jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for intake assistant in Madison, WI is $19.80, according to ZipRecruiter salary data. Most workers in this role earn between $15.29 and $23.51 per hour, depending on experience, location, and employer.

What is an intake assistant?

Intake Assistants are professionals who help organizations process new clients, patients, or applicants by gathering essential information, completing required paperwork, and ensuring all initial documentation is accurate and complete. They often serve as the first point of contact, assessing needs and directing individuals to appropriate services or departments. Intake Assistants work in a variety of settings, including healthcare, legal, social services, and education, and play a crucial role in streamlining the onboarding process. Their attention to detail and communication skills are vital for ensuring a smooth and efficient intake experience.

What are some common challenges intake assistants face when managing high volumes of client inquiries?

Intake Assistants often encounter challenges related to balancing multiple client inquiries, prioritizing urgent requests, and maintaining accurate records in fast-paced environments. Effective time management and strong communication skills are essential for handling sensitive information while ensuring each client receives prompt and professional attention. Additionally, Intake Assistants must adapt to evolving procedures and collaborate closely with team members to streamline workflows and avoid bottlenecks.

What are the key skills and qualifications needed to thrive as an intake assistant, and why are they important?

To thrive as an Intake Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry or administrative support, often supported by a high school diploma or equivalent. Experience with client management systems, office software like Microsoft Office Suite, and sometimes knowledge of HIPAA or similar regulations is typically required. Excellent interpersonal skills, active listening, and the ability to remain calm under pressure help Intake Assistants excel in client-facing situations. These skills ensure accurate information gathering, smooth client onboarding, and efficient case processing, which are vital for organizational effectiveness.

What is the difference between Intake Assistant vs Medical Receptionist?

AspectIntake AssistantMedical Receptionist
CredentialsHigh school diploma, some roles may require certification in healthcare administrationHigh school diploma, certification in medical office administration often preferred
Work EnvironmentClinics, hospitals, healthcare officesMedical offices, clinics, hospitals
Primary ResponsibilitiesGathering patient information, scheduling appointments, initial patient intakeChecking in patients, managing appointments, handling phone calls, administrative tasks

Intake Assistants focus on collecting patient information and initial intake procedures, while Medical Receptionists handle front-desk duties like check-ins and scheduling. Both roles work in healthcare settings but have distinct primary functions.

What are the most commonly searched types of Intake jobs in Madison, WI?

The most popular types of Intake jobs in Madison, WI are:

What cities near Madison, WI are hiring for Intake Assistant jobs?

Cities near Madison, WI with the most Intake Assistant job openings:

Intake Assistant jobs near you
Infographic showing various Intake Assistant job openings in Madison, WI as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 23% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $41,186 per year, or $19.8 per hour.

Certified Nursing Assistant (CNA) - Per Diem Days

Select Medical Rehabilitation - Madison

Madison, WI • On-site

Per diem

Life, Retirement

Posted 20 days ago

Job description

Overview
Select Medical Rehabilitation - Madison
Position: Certified Nursing Assistant
Location: Housed inside of Select Specialty Hospital - Madison
Schedule: Per Diem / PRN Day Shift
Hours: 7:00 A.M. - 7:00 P.M.Compensation: $24.00 per hour
Sign-on bonus: $1,500
Our acute rehabilitation unit is committed to providing exceptional and compassionate care to best address the medical, physical, emotional, and vocational challenges for individuals with brain injuries, spinal cord injuries, neurological disorders, orthopedic issues, amputation, and multiple traumas.
Why Join Us:
  • Start Strong: Extensive orientation program to ensure a smooth transition into our setting.
  • Opportunity for Advancement: Demonstrate your skills and dedication which could lead to potential full-time opportunities
  • Foster Well-being: We offer benefits which support the financial, work/life and emotional well-being of you and your family members. Part time/Per Diem positions are eligible for 401k based on reaching 1,000 hours within their first anniversary or subsequent calendar year. We also offer our employee assistance program to part time employees.
  • Your Impact Matters: Join a team of over 44,000 committed to providing exceptional patient care

Responsibilities
Responsibilities
  • Obtaining vital signs, height, weight and demographic data.
  • Assisting patients with personal and daily care, such as bathing (bed bath, chair at sink, tub and shower), oral hygiene, shaving and hair care.
  • Delivering meals and snacks, feeding patients who are unable to feed themselves and documenting oral intake, including supplements.
  • Turning and positioning immobile patients safely while maintaining proper body alignment; participating in mobility program.
  • Answering patient call lights and performing services that add to the physical well-being of the patient.
  • Transportation of the patients to designated areas, such as to and from various treatment centers.

Qualifications
Minimum Qualifications
  • Certified BLS or completion in first 90 days of employment required.
  • Must have active CNA license in the state

Preferred Qualifications
  • High school diploma or equivalent preferred.
  • Hospital experience

Additional Data
Equal Opportunity Employer/including Disabled/Veterans

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