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Intake Assistant Jobs in Madison, WI (NOW HIRING)

Wisconsin Fertility

Medical Assistant

Middleton, WI · On-site

$17.75 - $22.75/hr

Prepare patients for exams and procedures, including rooming, vitals, and history intake as directed * Assist providers and nursing staff during fertility-related exams and procedures * Provide ...

TEEMA Group

Certified Nursing Assistant (CNA)

Oregon, WI · On-site

$22 - $26/hr

Certified Nursing Assistant (CNA)Role Summary: Are you a compassionate, dependable care ... Intake & Transitions: Support the smooth coordination of patient intakes, transfers, and discharge ...

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All JobsIntake JobsIntake Assistant JobsIntake Assistant Jobs in Madison, WI

Intake Assistant information

See Madison, WI salary details

$8

$19

$28

How much do intake assistant jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for intake assistant in Madison, WI is $19.80, according to ZipRecruiter salary data. Most workers in this role earn between $15.29 and $23.51 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an intake assistant, and why are they important?

To thrive as an Intake Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry or administrative support, often supported by a high school diploma or equivalent. Experience with client management systems, office software like Microsoft Office Suite, and sometimes knowledge of HIPAA or similar regulations is typically required. Excellent interpersonal skills, active listening, and the ability to remain calm under pressure help Intake Assistants excel in client-facing situations. These skills ensure accurate information gathering, smooth client onboarding, and efficient case processing, which are vital for organizational effectiveness.

What is the difference between Intake Assistant vs Medical Receptionist?

AspectIntake AssistantMedical Receptionist
CredentialsHigh school diploma, some roles may require certification in healthcare administrationHigh school diploma, certification in medical office administration often preferred
Work EnvironmentClinics, hospitals, healthcare officesMedical offices, clinics, hospitals
Primary ResponsibilitiesGathering patient information, scheduling appointments, initial patient intakeChecking in patients, managing appointments, handling phone calls, administrative tasks

Intake Assistants focus on collecting patient information and initial intake procedures, while Medical Receptionists handle front-desk duties like check-ins and scheduling. Both roles work in healthcare settings but have distinct primary functions.

What are some common challenges intake assistants face when managing high volumes of client inquiries?

Intake Assistants often encounter challenges related to balancing multiple client inquiries, prioritizing urgent requests, and maintaining accurate records in fast-paced environments. Effective time management and strong communication skills are essential for handling sensitive information while ensuring each client receives prompt and professional attention. Additionally, Intake Assistants must adapt to evolving procedures and collaborate closely with team members to streamline workflows and avoid bottlenecks.

What is an intake assistant?

Intake Assistants are professionals who help organizations process new clients, patients, or applicants by gathering essential information, completing required paperwork, and ensuring all initial documentation is accurate and complete. They often serve as the first point of contact, assessing needs and directing individuals to appropriate services or departments. Intake Assistants work in a variety of settings, including healthcare, legal, social services, and education, and play a crucial role in streamlining the onboarding process. Their attention to detail and communication skills are vital for ensuring a smooth and efficient intake experience.

What are the most commonly searched types of Intake jobs in Madison, WI?

The most popular types of Intake jobs in Madison, WI are:

What cities near Madison, WI are hiring for Intake Assistant jobs?

Cities near Madison, WI with the most Intake Assistant job openings:

Intake Assistant jobs near you
Infographic showing various Intake Assistant job openings in Madison, WI as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 27% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $41,186 per year, or $19.8 per hour.

Retail Operations Assistant (PT)

BIG TOP Events Soccer LLC

Madison, WI • On-site

Other

Re-posted yesterday

Job description

Part-Time Retail Operations Assistant

Big Top Events Soccer LLC, operators of Forward Madison FC and Rally Madison FC are looking for an organized, detail-oriented, and proactive Part-Time Retail Operations Assistant to join our merchandising team. In this role, you will be the engine behind the scenes, ensuring our daily teamstore operations run smoothly, inventory is perfectly tracked, and the sales floor is flawlessly supported.

If you love organization, thrive in a fast-paced environment, and want to see how a retail business operates from the inside out, we'd love to meet you!

Responsibilities:

  • Open and/or close the retail store on days with public hours.
  • Provide customer service to shoppers.
  • Assist with stocking the main merchandise store and additional auxiliary stadium locations.
  • Assist with inventory intake - uploading inventory to the back-end system and integrating new stock onto the sales floor.
  • Assist with tagging merchandise.
  • Ensure that the store is clean and organized.
  • Offer support and training to new employees.
  • Respond to customer service emails and phone calls.
  • Operating heat press to create custom jersey orders. Employees must be at least 18 years old to operate the heat press.
  • Help with online order fulfillment and pick-up orders.
  • Assist Retail Director with inventory tracking and back room organization.

Reports to: Retail Director, Retail Operations Intern

Start Date: Immediate

Classification: Part-time, Non-exempt

Listed responsibilities, while demonstrative, are not complete or exclusive. Responsibilities may change and/or additional duties assigned at the discretion of the supervisor.

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