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Insurance Office Admin Jobs (NOW HIRING)

IICRC

Front Office Admin

Riverside, CA · On-site

$20 - $25/hr

Front Office Admin Join ServiceMaster Restore 10253 in Mission Viejo as a Front Office Admin, where ... Experience in the Insurance Restoration Industry ServiceMaster Restore has been a trusted name in ...

Northwest Exterminating

Office Admin

Jacksonville, FL

A comprehensive benefits package including medical, dental, vision, maternity, and life insurance ... Proficiency in Microsoft Office tools such as Word, Excel, and PowerPoint * Great Phone expereince ...

Western Pest Services

Office Admin

Jacksonville, FL · On-site

$18/hr

A comprehensive benefits package including medical, dental, vision, maternity, and life insurance ... Proficiency in Microsoft Office tools such as Word, Excel, and PowerPoint * Great phone experience ...

Critter Control

Office Admin

Jacksonville, FL · On-site

$18/hr

A comprehensive benefits package including medical, dental, vision, maternity, and life insurance ... Proficiency in Microsoft Office tools such as Word, Excel, and PowerPoint * Great phone experience ...

HomeTeam Pest Defense

Office Admin

Jacksonville, FL · On-site

$18/hr

A comprehensive benefits package including medical, dental, vision, maternity, and life insurance ... Proficiency in Microsoft Office tools such as Word, Excel, and PowerPoint * Great phone experience ...

Northwest Exterminating

Office Admin

Jacksonville, FL · On-site

$18/hr

A comprehensive benefits package including medical, dental, vision, maternity, and life insurance ... Proficiency in Microsoft Office tools such as Word, Excel, and PowerPoint * Great Phone expereince ...

Northwest Exterminating

Office Admin

Jacksonville, FL · On-site

$18/hr

A comprehensive benefits package including medical, dental, vision, maternity, and life insurance ... Proficiency in Microsoft Office tools such as Word, Excel, and PowerPoint * Great Phone expereince ...

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Insurance Office Admin information

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How much do insurance office admin jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for insurance office admin in the United States is $21.62, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.80 per hour, depending on experience, location, and employer.

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What states have the most Insurance Office Admin jobs?

States with the most job openings for Insurance Office Admin jobs include:

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Office Admin

Cleveland, OH • On-site

Modern Machining Solutions
Machinery Manufacturing • 11 - 50 employees
Learn more about Modern Machining Solutionsexternal

$17.50 - $24/hr

Other

Medical, PTO

Posted 4 days ago

Job description

Key Responsibilities
Office Administration
  • Provide administrative support to all office personnel.
  • Schedule internal and external meetings and coordinate catering as needed.
  • Maintain and troubleshooting general office equipment, coordinate service calls when necessary.
  • Plan and organize company events (e.g., annual holiday party) as approved by management.
  • Order and manage office supplies; maintain cleanliness and organization of shared spaces (fax/copy room, kitchen).
  • Handle all incoming and outgoing mail, including UPS shipments.
  • Answer and direct incoming calls for all office locations.
  • Greet and assist visitors, ensuring they are directed to the appropriate contact or location.
  • Coordinate hotel accommodation for visiting employees and guests.
  • Manage building cleaning and maintenance vendors.
  • Order supplies for the production office and shop.
  • Ensure all vehicles have current tags, insurance cards, fuel cards and maintenance.
  • Handle sensitive and confidential information with discretion and professionalism.
  • Perform all other duties as assigned.
  • Solicit COI's from corporate as needed for project compliance and/or contract execution.
  • Ensure OSHA logs are posted in the facility to maintain compliance.
Accounting Support
  • Generate daily service billings.
  • Updates daily the "Bible" with any new work sold/projects that have been paid in full/end of month updates, change orders, etc.
  • Update monthly billing sheet with all billings that have been sent out for that month.
  • Stamp, code and approve all invoices and review with GM.
  • Track all invoices related to service work and ensure they are billed.
  • Fill out a service project tracker sheet and request job numbers on new jobs, enter all information into Computer Ease (AIA and cost code information).
  • Create expense and mileage reports for office and field personnel.
  • Collect weekly timesheets/ Make sure all timesheets have correct job names, numbers, codes and hours.
  • Ensure accounts receivable are followed up weekly with updates to PM/GM.
  • Review accounts payable, overhead, credit card statements and check logs with GM weekly/monthly.
  • Ensure all field/shop personnel receipts are collected and audited for job costing/billing purposes.
Human Resources Support
  • Assist HR with onboarding, benefits enrollment, and documentation collection.
  • Ensure schedules and workspaces are ready for office staff starting on Day 1.
  • Track PTO for eligible employees offline as a means to back-check against UKG data intermittently and at EOY.
  • Execute termination paperwork for shop/field personnel and remove individual(s) from 'active roster'.
  • Assist employees with medical/insurance paperwork
Qualifications
  • High School Diploma required; Associate's Degree preferred.
  • Minimum 1 year of experience using Microsoft Office (Word and Excel).
  • At least 1 year of relevant administrative experience.
  • Strong communication and conflict resolution skills.
  • Demonstrated commitment to excellent internal and external customer service.
  • Ability to manage multiple tasks under time constraints and shifting priorities.
  • Strong organizational skills and attention to detail.

Apply