ZipRecruiter

Log In

1

Insurance Admin Assistant Jobs in Ontario (NOW HIRING)

Cushman & Wakefield

FCR Transition

Kitchener, ON · On-site

Coordinate office supplies in absence of a property administrator Assist in lease administration ... Insurance for tenants and vendors are up to date Oversee the processing of management and ...

New

Cushman & Wakefield

FCR Transition

Kitchener, ON · On-site

Coordinate office supplies in absence of a property administrator Assist in lease administration ... Insurance for tenants and vendors are up to date Oversee the processing of management and ...

New

Cushman & Wakefield

FCR Transition

Kitchener, ON · On-site

Coordinate office supplies in absence of a property administrator Assist in lease administration ... Insurance for tenants and vendors are up to date Oversee the processing of management and ...

New

Manulife

Licensed Insurance Advisor

Toronto, ON

Connect with customers who have already expressed interest through outbound calls * Assist clients ... We are committed to fair recruitment, retention, advancement and compensation, and we administer ...

Bullet Trade Services

Office Administrator

Guelph, ON · On-site

CA$45K - CA$60K/yr

Screen and prioritize incoming correspondence. * Assist with special projects and company ... Tracking certificates, licences, and insurance documents. Communication * Maintain professional ...

GFL Environmental

Office Administrator

Vaughan, ON

The role reports to the Executive assistant. Key Responsibilities * Manage executive calendar and ... Employee Assistance Program, life insurance, and paid time-off Financial: RRSP matching, profit ...

Knapp Inc.

Commercial Administrator

Oakville, ON · On-site

Commercial Administrator The Commercial Administrator will provide administrative and coordination ... insurance certificates, bonds, statutory declarations, and other required submissions. Assist with ...

ATCO

Contracts Administrator

Cookstown, ON · On-site

... of insurance certificates, invoicing and receivables collection activities. * Administer each ... budgets. * Assist in the management of sub-contractor and vendor service agreements to ensure ...

previous pagenext page

Showing results 21-40

All JobsInsurance Admin JobsInsurance Admin Assistant JobsInsurance Admin Assistant Jobs in Ontario

Insurance Admin Assistant information

What are the key skills and qualifications needed to thrive as an insurance admin assistant?

To thrive as an Insurance Admin Assistant, you need strong organizational skills, attention to detail, and a background in administrative support, often supported by a high school diploma or equivalent. Familiarity with insurance management software, Microsoft Office Suite, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities help you efficiently support clients and colleagues. These skills ensure accurate record-keeping, smooth workflow, and effective customer service in a fast-paced insurance environment.

What is an insurance admin assistant?

Insurance Admin Assistants are professionals who provide administrative support within insurance companies or agencies. Their duties often include processing insurance applications, managing client records, handling correspondence, and assisting agents or underwriters with various clerical tasks. They play a key role in ensuring smooth office operations and maintaining accurate documentation. Strong organizational skills, attention to detail, and proficiency with office software are important for this role.

What are some typical challenges faced by an insurance admin assistant and how can they be managed?

Insurance Admin Assistants often juggle multiple tasks such as processing policy documents, handling client inquiries, and maintaining accurate records. A common challenge is managing high volumes of paperwork and meeting tight deadlines, especially during peak renewal seasons. Staying organized through digital tools, maintaining clear communication with both clients and team members, and regularly updating knowledge on insurance procedures can help manage these demands effectively. Collaboration with underwriters, agents, and claims adjusters is also essential to ensure smooth workflow and minimize errors.

What does an insurance admin assistant do?

An insurance admin assistant provides administrative support within an insurance office, handling tasks such as processing policies, managing client records, scheduling appointments, and assisting with claims. They often use office software and insurance-specific systems to ensure smooth operations and accurate documentation.
What are popular job titles related to Insurance Admin Assistant jobs in Ontario? For Insurance Admin Assistant jobs in Ontario, the most frequently searched job titles are:
What job categories do people searching Insurance Admin Assistant jobs in Ontario look for? The top searched job categories for Insurance Admin Assistant jobs in Ontario are:
Insurance Admin Assistant jobs near you
Infographic showing various Insurance Admin Assistant job openings in Ontario as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, and 4% Contract. Highlights an 91% Physical, 1% Hybrid, and 8% Remote job distribution.

FCR Transition

Cushman & Wakefield

Kitchener, ON • On-site

Full-time

Posted 2 days ago

New

Cushman & Wakefield rating

7.4

Company rating: 7.4 out of 10

Based on 158 frontline employees who took The Breakroom Quiz

110th of 201 rated real estate companies

Job description

Job Title

FCR Transition

Job Description Summary

The Assistant Property Manager is responsible for assisting in all areas defined as a part of the Sr. Assistant Property Manager job description, as well as performing property administrator job duties if there is no property administrator role on the team. The Assistant Property Manager will ensure a high level of professionalism and foster positive relationships with tenants and clients.

Job Description

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Provide full administrative support, including phone support, typing, reports, filing and distribution of correspondence. Coordinate office supplies in absence of a property administrator Assist in lease administration activities, including abstracting leases and keeping our database current Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts Prepare and coordinate bid proposals and service contracts Obtain aging report for management and follow up on all delinquencies, utilizing C&W or client-directed policies Ensure invoices are processed in accounting with appropriate back-up and according to established procedures Coordinate tenant move ins and move outs, including furniture delivery and pick up Oversee maintenance of work order and purchase order systems Responsible for aspects of development and maintenance of a comprehensive Tenant Service Package, including tenant handbooks, tenant anniversaries, holiday gifts, park events, quarterly newsletters, and training meetings or programs for tenants. Also responsible for ensuring tenant information within data base is current and up to date Update and maintain office procedures in the property Operation's Procedure Manual under direction of manager Ensure Certificates of Insurance for tenants and vendors are up to date Oversee the processing of management and maintenance staff hours, expense reports, check requests for review and approval Ensure that above standard tenant bill-backs for electrical usage, after hours HVAC, and other similar charges are processed in a timely manner Assist supervisor with aspects of annual budgets preparation and monthly financial reports, as well as preparation of bank deposits if processed at on site management office Responsible for leading regular inspections of properties with janitorial and landscape providers and any other service provider as directed by the manager Participates in performance oversight of all service contractors who perform contract services
KEY COMPETENCIES1. Customer Service Focus2. Organization skills3. Time Management skills4. Communication Proficiency (oral and written)5. Initiative6. Multi-Tasking7. Sense of Urgency
IMPORTANT EDUCATION High school diploma/GED equivalent; Bachelor's Degree preferred
IMPORTANT EXPERIENCE At least 1 year of real estate property management or related experience
ADDITIONAL ELIGIBILITY QUALIFICATIONS

Proficiency in Microsoft Office Suite Demonstrates initiative and reflects a sense of urgency in daily duties by meeting or improving upon deadlines


WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Regularly required to travel outside between properties in varying weather conditions.
PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee may need to stand and walk for extended or continuous periods of time. They must be able to ascend and descend staircases, ladders, and/or step stools and may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to remain in a stationary position (sit or stand) for 85% of the time; regularly operate office machinery.
OTHER DUTIESThis job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.


Cushman & Wakefield uses artificial intelligence (AI) tools to assist in screening and assessing applications. All hiring decisions are reviewed and confirmed by our recruitment team.This posting is for a new position.
The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications.
The company will not pay less than minimum wage for this role.
Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to canadarecruitment@cushwake.com. Please refer to the job title and job location when you contact us.Cushman & Wakefield s'engage a respecter l'equite en matiere d'emploi. Notre objectif est d'offrir un milieu de travail diversifie, inclusif et exempt d'obstacles. Si vous etes une personne handicapee et que vous avez besoin de recevoir l'offre d'emploi dans un autre format ou d'acceder a toute autre mesure d'adaptation au cours du processus d'embauche, veuillez soumettre votre demande par courriel a canadarecruitment@cushwake.com. Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous.INCO: "Cushman & Wakefield"

What Cushman & Wakefield employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply