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UBS

Client Associate - Executive Assistant

New York, NY · On-site

$70K - $76K/yr

... Inbox Monitoring & Communication • Monitor team Partner, Daniel Gerschel's, inbox for time ... We also recognize that great work is never done alone. That's why collaboration is at the heart of ...

Gastrointestinal Associates, Inc.

Be Seen First

Patient Access Representative

Jenkintown, PA · On-site

$19 - $22/hr

Other clerical tasks as required (faxing / monitoring fax inbox / answering phones / etc.) * Must be familiar with Electronic Medical Records (EMRs) * All work is done on the computer - must have ...

Gruns

Executive Assistant to CEO

Austin, TX · On-site

... inbox, travel, and everyone who needs time with him. We want someone who's already done this well for a CEO or senior executive, and is hungry to keep growing their career in a fast-moving, high ...

DrFirst Inc.

Cybersecurity Engineer

This is the kind of place where you can actually get things done - not just talk about doing them. By the end of your first 30 days: • Security inbox is running clean - SRAs and customer ...

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Inbox Done information

What is an Inbox Done?

An Inbox Done job involves managing email inboxes and digital communications for busy professionals or businesses. As an Inbox Done assistant, you handle email sorting, responding, scheduling, and other administrative tasks to ensure smooth and efficient communication. The role requires strong attention to detail, excellent writing skills, and the ability to understand a client's preferences and priorities. It is typically a remote position that offers flexibility while supporting clients in staying organized and productive.

What does an Inbox Done do?

A typical day for an Inbox Done Executive Assistant involves reviewing and organizing high volumes of email, responding to or escalating urgent messages, filtering spam, and categorizing emails based on priority. You may also draft templated responses, schedule appointments, coordinate with other team members, and flag items that require executive attention. The role is highly autonomous but may include regular check-ins with clients to align on priorities and preferences. This structure allows for flexibility while maintaining a high standard of accuracy and professionalism in email and calendar management. Over time, you can develop deeper expertise in client management, communication strategies, and productivity tools, offering opportunities for career growth within executive assistance or operations.

What are the key skills and qualifications needed to thrive in the Inbox Done position, and why are they important?

To thrive as an Inbox Done Executive Assistant, you need strong organizational skills, attention to detail, and experience managing professional email communications across multiple clients or executives. Familiarity with email management tools like Gmail, Outlook, customer relationship management (CRM) systems, and productivity platforms such as Slack or Trello is often required. Outstanding written communication, discretion, and proactive problem-solving are essential soft skills in this role. These skills are crucial to ensure efficient, accurate inbox management and high-quality support for busy professionals.

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The most popular types of Inbox Done jobs are:

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The top searched job categories for Inbox Done jobs are:

Inbox Done jobs near you
Infographic showing various Inbox Done job openings in the United States as of August 2026, with employment types broken down into 89% Full Time, and 11% Part Time. Highlights an 78% In-person, and 22% Remote job distribution.

Executive Assistant to the CEO

Lansing, MI • On-site

Peak Performance Physical Therapy
See more jobs at Peak Performance Physical Therapyexternal

Full-time

Posted 6 days ago

Job description

Executive Assistant to the CEO
Peak Performance Physical Therapy | Full-Time, Exempt
Your Mission
The CEO has a lot on their plate. Your job is to make sure the important things don't fall through the cracks.
We're looking for an Executive Assistant to the CEO who can bring structure, organization, follow-through, and proactive support to a fast-moving organization. This is not a role where you'll wait to be told what to do. You'll anticipate needs, manage competing priorities, keep projects moving, and make sure the CEO walks into every meeting prepared.
If you're highly organized, naturally proactive, comfortable handling confidential information, and the person everyone relies on to "get it done," this could be a strong fit.
What You'll Own
Keep the CEO's calendar under control
  • Manage and prioritize the CEO's schedule.
  • Confirm meetings and ensure the CEO is prepared and on time.
  • Provide a daily briefing of upcoming priorities and commitments.
  • Identify and resolve scheduling conflicts before they become problems.

Make meetings actually matter
  • Coordinate meeting logistics and preparation.
  • Track decisions, action items, and follow-up.
  • Make sure commitments made in meetings don't get forgotten.
  • Coordinate with team members and stakeholders to keep follow-up moving.

Own communication and inbox management
  • Manage internal and external communications professionally.
  • Keep the CEO's inbox organized and ensure timely responses.
  • Draft, review, and send communications on behalf of the CEO.
  • Know what needs immediate attention, what can wait, and what should be delegated.

Take projects from idea to done
  • Manage special projects from start to finish.
  • Build timelines, coordinate stakeholders, and track deliverables.
  • Identify obstacles and make adjustments without waiting for constant direction.
  • Communicate project updates and ensure initiatives are executed at a high level.

Make the CEO's life easier
  • Provide day-to-day administrative and organizational support.
  • Coordinate travel, expenses, and other logistics.
  • Help with both immediate priorities and longer-term planning.
  • Handle confidential and sensitive information with discretion.
  • Anticipate what the CEO will need before they have to ask.

What We're Looking For
  • 2-4 years of office, administrative, executive assistant, or similar professional experience.
  • Exceptional organizational skills and attention to detail.
  • Strong written and verbal communication skills.
  • Ability to manage multiple priorities, projects, and deadlines simultaneously.
  • High level of professionalism, discretion, and judgment.
  • Proficiency with Microsoft Office and other relevant technology.
  • Comfortable working in a fast-paced environment where priorities can change quickly.
  • Strong follow-through-you don't need someone checking behind you to make sure things get done.

The Person Who Will Win in This Role
You don't need to be perfect. You need to be proactive, organized, resourceful, and dependable.
You see problems before they become problems. You don't let tasks sit in your inbox. You can handle confidential information without drama. You can communicate with executives, employees, and outside partners professionally. And when the CEO says, "Can you take care of this?" your answer is followed by action-not another five questions.
Why This Role Matters
A great Executive Assistant doesn't simply manage a calendar. They create leverage.
When you do this job well, the CEO has more time to focus on leading the business because the details, follow-up, communication, and moving pieces are being handled by someone they can trust.
If you're the person who naturally brings order to chaos and takes ownership without being asked, we'd like to meet you.

Apply