Human Resources Jobs in Romeoville, IL (NOW HIRING)

WORK CALENDAR:    12-month, 260-day position

SALARY:                        $61,000/year (commensurate with experience)

REQUIREMENTS:        

• High school diploma or equivalent required

• Associate's or Bachelor's degree in Finance, Accounting, Business Administration, or related field preferred

• Experience in office administration, customer service, or school district operations preferred

• Strong communication and phone etiquette skills

• Excellent organizational skills and attention to detail

• Ability to manage multiple tasks in a fast-paced environment

• Proficiency with office software and HR or data systems preferred

• Ability to maintain confidentiality and demonstrate professionalism at all times

SUMMARY:             

The HR Generalist provides comprehensive support across human resources functions including recruitment, onboarding, employee records management, licensure tracking, HR systems support, and compliance activities. This role ensures efficient HR operations, consistent application of procedures, and a high-quality employee experience from hiring through separation. The HR Generalist works closely with district leadership, building administrators, and HR staff to support staffing needs and maintain accurate personnel records in compliance with district, state, and federal requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Recruitment & Hiring Support

• Post job vacancies and manage job postings across applicable platforms
• Maintain and monitor applicant tracking system (ATS) records and workflows
• Coordinate interview scheduling and candidate communication
• Support reference check processes and documentation
• Assist with recruitment events and hiring fairs
• Conduct vacancy posting audits for accuracy and compliance
• Prepare and assemble final hiring packets for approval and processing

Onboarding, Orientation & Offboarding Support

• Coordinate new hire onboarding processes and timelines
• Process employee intake documentation and ensure completion of required paperwork
• Manage onboarding checklists and track completion of all requirements
• Coordinate new employee orientation logistics and materials
• Support pre-employment compliance requirements including:
  • Fingerprinting coordination
  • I-9 verification and employment eligibility processing
  • Background check coordination
  • Tracking completion of required pre-employment documents (forms, EHRs, etc.)
• Coordinate sub and per diem staffing onboarding and assignment processes
• Support exit processes, including offboarding checklists
• Coordinate return of district property in collaboration with departments

Licensure & Credentialing

• Track employee licensure and certification status
• Monitor renewal dates and endorsement updates
• Ensure compliance with certification requirements
• Communicate licensure and credentialing updates and deadlines

HR Systems Support

• Maintain and support HR platforms including but not limited to Frontline, EvaluWise, GCN, Verifent, and HeyC
• Perform system data entry, updates, and audits for accuracy
• Support compliance tracking within HR systems
• Troubleshoot basic system issues and coordinate with vendors as needed

Employee Records & Personnel Files

• Maintain accurate and confidential personnel files (electronic and/or physical)
• Process employee status changes including name, position, and transfer updates
• Support records management processes and audits
• Assist with contract routing, tracking, and processing

General HR Support

• Provide general administrative support to the HR department as needed
• Ensure compliance with district, state, and federal employment regulations
• Support continuous improvement of HR processes and workflows
• Assist with documentation and development of negotiation agreements and maintain confidentiality of restricted information.
• Perform other duties as assigned

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field preferred
• Prior experience in human resources, school district HR, or administrative support preferred
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and deadlines
• Strong communication and interpersonal skills
• Proficiency with HR systems and Microsoft Office or Google Workspace

BENEFITS:               

Eligible for the District's comprehensive benefits package, including health, dental, vision, life insurance, and retirement benefits as applicable. 

SUPERVISOR:        

Jalitza Colon Martinez, Assistant Superintendent for Staff Services