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Job Title: Youth Development Recruiting & Talent Administrator

Department: Youth Development  

Classification: Non-exempt, Full Time  

Reports to: Youth Teen & Family Director  

Job Grade: 7 

A RELEVANT COVER LETTER AND RESUME MUST BE UPLOADED WITH YOUR APPLICATION TO BE CONSIDERED FOR THIS POSITION. 

Our Culture  

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.  

Position Summary  

This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living, and social responsibility. 

The Youth Development Recruiting & Talent Administrator supports the success of Youth Development programs by coordinating recruitment, hiring, onboarding, scheduling, and training for program staff. This role also ensures licensing requirements are met and staff records are accurate and up to date. 

As a key point of connection for new and prospective staff, this role helps create a welcoming first impression of the YMCA. The Administrator plays an important role in helping staff feel prepared, supported, and connected to our mission. 

This position also supports staff readiness and retention within Youth Development, helping ensure programs are consistently staffed with engaged, qualified team members who create safe and positive experiences for youth. 

Essential Functions  

Recruitment

• In alignment with HR, actively recruits staff for all youth programs, including sourcing qualified diverse candidates; identifying and attending job fairs; scheduling and conducting initial candidate screenings, and confirming and documenting all required credentials.  

• Works with HR to complete new hire orientations, paperwork and onboarding  

• Ensures consistent documentation and maintenance of training records, for licensing requirements and certifications.  

• Works with HR to actively document and support volunteers, interns, and field study students, confirming required documents and credentials.  

• Works with Youth Teen & Family Director to determine the necessary utilization of staff to ensure programs are appropriately staffed to meet the business needs.  

• Creatively and innovatively helps solve staffing shortages, assisting in the creation of clear and consistent processes for recruiting and staff scheduling and substitute coverage. 

• Determines and implements practices necessary to establish a positive employer-employee relationship and promote a high level of employee engagement and morale.  

Administrative Duties

• Oversees, maintains, and ensures compliance with training requirements through the Department of Early Learning and Care.   

• Oversees staff schedules based on appropriate ratios required by program type. Ensures a list of qualified substitutes is available and that scheduling changes occur seamlessly 

• Coordinates and tracks annual licensing renewals 

• Works closely with HR to ensure that staff and program files and documentation are complete, accurate, and maintained.  

• Guarantees minimum standards for staff qualifications, child-to-staff ratios, and facility safety are being met.  

Training Administration

• Works closely with HR to coordinate the department training and professional development of youth program staff  

• Must commit to obtaining YMCA and DELC required trainings; must become enrolled in the Child Care Division’s Central Background Registry (oregonearlylearning.com), and maintain active enrollment throughout employment in the Youth Development Department 

• Performs other duties as assigned  

Minimum Qualifications  

• At least 3-½ years of related experience coordinating administrative functions (E.g., Administrative Assistant, Office Manager, Program Coordinator)  

• At least intermediate level skills with core business software, including the Microsoft Suite (Outlook, OneDrive, Teams, Word, Excel, PowerPoint, Forms, Adobe Acrobat)   

Preferred Qualifications   

• Previous experience working at a YMCA  

• Previous experience working in childcare or K-12 educational settings  

• Experience working with individuals of diverse backgrounds (race, sexuality, gender identity, national origin, skin color, abilities, age, religion, socioeconomic status, cultural background, lifestyles, and any other aspects)   

• Conversational fluency in Spanish  

Professional Competencies 

• Attention to detail with demonstrated skills in planning and time management; must work autonomously and display independent work proficiency, flexibility and dependability; exercise sound judgment with the ability to make timely decisions without supervision.   

• Ability to manage multiple tasks and effectively prioritize to meet deadlines; willingness to work enthusiastically under fluctuating priorities and have the ability to focus and return to tasks and projects with frequent interruptions.   

• Inclusion: Values all people for their unique talents, and takes an active role in promoting practices that support diversity, inclusion, and global work, as well as cultural competence  

• Collaboration: Creates sustainable relationships within the Y and with other organizations in service to the community  

• Communication & Influence Listens and expresses self effectively and in a way that engages, inspires, and builds commitment to the Y’s cause  

• Developing Self & Others: Develops self and supports others (e.g., staff, volunteers, members, program participants), both formally and informally, to achieve their highest potential  

• Emotional Maturity: Demonstrates ability to understand and manage emotions effectively in all situations  

• Innovation: Creates and implements new and relevant approaches and activities that improve and expand the Y’s work and impact in the community  

• Program/Project Management: Ensures program or project goals are met and intended impact occurs  

Work Environment and Physical Demands  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

• While performing the duties of this job, the employee is regularly required to use a computer and be able to communicate using a computer and phone/smart device.   

• The employee frequently is required to sit and reach and must be able to move around the work environment.   

• The employee must occasionally lift and/or move up to 50 pounds.   

• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.  

• The noise level in the work environment is usually moderate to loud  

Hours / Days of Work  

• Monday - Friday 9:00a - 6:00p  

• Hours may vary depending on season and need  

• Some evenings, weekends and YMCA special events  

Employee Benefits & Discounts    

Jobs | Eugene Family YMCA (eugeneymca.org)    

The Eugene Family YMCA is an Equal Employment Opportunity Employer.  

The Eugene Family YMCA is committed to creating an environment of mutual recognition where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. The Y believes that diversity, inclusion, and a sense of purpose and belonging in the workplace are critical to the achievement of our mission. We seek to recruit, develop, and retain the most talented people from a diverse candidate pool.  

If you need assistance or an accommodation due to a disability, you may complete the ADA Accommodation Request Form; or contact us at hr@eugeneymca.org or 541-686-9622, ext. 246.  

The Y: We're for youth development, healthy living, and social responsibility.