ZipRecruiter

Log In

1

Hoa Assistant Jobs in Minnesota (NOW HIRING)

W3Global Inc.

Property Management Accountant

Edina, MN

$50K - $65K/yr

Record HOA income and expenses. * Assist with annual HOA budgets and reserve forecasts. * Prepare year-end HOA financial reports and vendor 1099s. Compliance & Internal Controls * Maintain accounting ...

David Weekley Homes

Land Coordinator

Minneapolis, MN · On-site

... HOA boards for each community. * Assist with vendor set up, invoice processing, and approval of draw submittals for land acquisition, land entitlements, and land development vendors * Track and ...

David Weekley Homes

Land Coordinator

Minneapolis, MN · On-site

... HOA boards for each community. * Assist with vendor set up, invoice processing, and approval of draw submittals for land acquisition, land entitlements, and land development vendors * Track and ...

David Weekley Homes

Land Coordinator

Minneapolis, MN

... HOA boards for each community. * Assist with vendor set up, invoice processing, and approval of draw submittals for land acquisition, land entitlements, and land development vendors * Track and ...

DR Horton, Inc.

Land Coordinator

Lakeville, MN · On-site

Coordinate with attorneys for the preparation of HOA documents, as well as HOA and jurisdictional disclosures for home purchase agreements * Manage and update project budgets * Assist and coordinate ...

DR Horton

Land Coordinator

Lakeville, MN · On-site

Coordinate with attorneys for the preparation of HOA documents, as well as HOA and jurisdictional disclosures for home purchase agreements * Manage and update project budgets * Assist and coordinate ...

Cambria

Senior Closing Assistant

Eden Prairie, MN · On-site

$23 - $30/hr

Review title commitments and assist in resolving title issues prior to closing. * Schedule ... Obtain documents/statements as necessary for closing, payoffs, HOA letters, utility bills and ...

D. R. Horton

Real Estate Inv & Dev VP-FG

Virginia, MN · On-site

$90 - $130/hr

... HOA until residents assume control * Build and maintain relationships with national, regional and local home builders as well as commercial builders * Lead or assist where appropriate with the ...

New

Cambria

Senior Closing Assistant

Eden Prairie, MN · On-site

$23 - $30/hr

Review title commitments and assist in resolving title issues prior to closing. * Schedule ... Obtain documents/statements as necessary for closing, payoffs, HOA letters, utility bills and ...

Ebenezer

Lead Maintenance Technician

Richfield, MN · On-site

$26.58 - $37.53/hr

Ensures that the projects are done timely to meet the needs of the property you serve. * Assist to ... Performs limited light electrical repairs under approval of Director of Maintenance of HOA'

Ebenezer

Lead Maintenance Technician

Richfield, MN · On-site

Ensures that the projects are done timely to meet the needs of the property you serve. * Assist to ... Performs limited light electrical repairs under approval of Director of Maintenance of HOA'

M/I Homes

Land Coordinator

Minneapolis, MN

$28.85 - $38.46/hr

Compiles and Analyzes HOA budgets for approval. * Negotiates and approves Management Company contracts. Assist with special projects as requested and perform additional duties as required. Hourly ...

M/I Homes

Land Coordinator

Minneapolis, MN · On-site

$28.85 - $38.46/hr

Compiles and Analyzes HOA budgets for approval. * Negotiates and approves Management Company contracts. Assist with special projects as requested and perform additional duties as required. Hourly ...

next page

Showing results 1-20

All JobsHoa JobsHoa Assistant JobsHoa Assistant Jobs in Minnesota

Hoa Assistant information

What are some typical challenges faced by an HOA assistant, and how can they be addressed?

HOA Assistants often handle a variety of tasks, including responding to resident inquiries, coordinating meetings, and maintaining records. A common challenge is balancing multiple priorities while ensuring timely and accurate communication with homeowners and board members. This can be addressed by developing strong organizational skills, using digital tools for task tracking, and maintaining clear lines of communication with both the HOA manager and residents. Building positive relationships with residents and board members also helps create a collaborative work environment and can make daily interactions smoother.

What is an HOA assistant?

A HOA Assistant is a professional who supports the administrative and operational functions of a Homeowners Association (HOA). Their duties often include assisting with communications between residents and the HOA board, organizing meetings, maintaining records, and coordinating maintenance or community events. They help ensure the smooth running of the association and act as a point of contact for homeowners with questions or concerns. The role requires strong organizational skills, attention to detail, and good customer service abilities.

What are the key skills and qualifications needed to thrive as an HOA assistant, and why are they important?

To thrive as an HOA Assistant, you need strong organizational skills, attention to detail, and a basic understanding of property management, often supported by a high school diploma or relevant administrative experience. Familiarity with property management software, Microsoft Office Suite, and basic accounting systems is typically required. Excellent communication, problem-solving abilities, and a customer service mindset help you effectively interact with residents and board members. These skills ensure efficient operations, positive community relations, and compliance with HOA policies.

What is the difference between Hoa Assistant vs Hoa Manager?

AspectHoa AssistantHoa Manager
CertificationsTypically none required, but some certifications can be beneficialOften requires certifications or experience in property management
Work EnvironmentAssists with daily administrative tasks in residential communitiesOversees entire community operations and staff
Employer & Industry UsageUsed by property management companies and homeowners associationsUsed by homeowners associations and property management firms
Search & Comparison IntentPeople compare roles for entry-level or support positionsPeople compare roles for leadership or supervisory positions

The main difference between an Hoa Assistant and an Hoa Manager lies in their responsibilities and level of authority. An Hoa Assistant supports daily administrative tasks and assists the Hoa Manager, often requiring minimal certifications. In contrast, an Hoa Manager oversees community operations, manages staff, and typically has more experience or certifications. Both roles are essential in property management, but they serve different functions within homeowners associations.

What are the most commonly searched types of Hoa jobs in Minnesota? The most popular types of Hoa jobs in Minnesota are:
What are popular job titles related to Hoa Assistant jobs in Minnesota? For Hoa Assistant jobs in Minnesota, the most frequently searched job titles are:
What job categories do people searching Hoa Assistant jobs in Minnesota look for? The top searched job categories for Hoa Assistant jobs in Minnesota are:
What cities in Minnesota are hiring for Hoa Assistant jobs? Cities in Minnesota with the most Hoa Assistant job openings:
Hoa Assistant jobs near you

HOA Community Manager

Associa

Minneapolis, MN • On-site

$55K - $65K/yr

Full-time

Posted 17 days ago

Associa rating

7.2

Company rating: 7.2 out of 10

Based on 39 frontline employees who took The Breakroom Quiz

107th of 250 rated facilities management

Job description

Job Summary
A Community Manager is responsible for providing the overall supervision of a portfolio of community associations. The Community Manager interacts with internal and external customers including homeowners, vendors, board members and committee members, as well as Associa staff.
Salary range: $55,000-65,000
Responsibilities
  • Travel to client associations in order to attend board meetings, perform inspections, conduct walk-throughs and attend community events as needed and per the management agreement.
  • Prepare agendas, update management reports, and compile documents and copies for Board meeting packages.
  • Prepare annual disclosure packages, annual meeting notifications, and annual financial statement packages for all homeowners and arrange bulk mailing of same within the time frames set by state statute or governing documents.
  • Update homeowner and association information in C3 and shared files.
  • Coordinate and/or oversee inspection of building facilities and/or common area, and arrange appropriate follow up actions as required.
  • Supervise the operation and administration of the Association in accordance with management agreement and the Association's policies and procedures.
  • Act as or oversee the primary liaison with the Association Board of Directors and homeowners as needed.
  • Perform/direct administrative and management duties as requested by the Board of Directors and in accordance with the management agreement.
  • Ensure Associa community management tools are being effectively developed and utilized such as annual calendar, action item list, resolution worksheets, timed agendas, RFP matrixes, committee charters, procurement procedures, FY operating budget, etc.
  • Review monthly financial reports and ensure management summary is submitted to the association Board of Directors.
  • Provide and/or oversee recommendations to the Association Board of Directors and committees regarding major capital expenditures as required to maintain the desired community appearance and operation.

Other Duties and Responsibilities
  • Oversee ARB (Architectural Review Board) application processing and perform on-site community inspections as necessary.
  • Monitor corporate and client delinquency rates and collections process for account portfolio.
  • Ensure Board of Directors is aware of legal actions involving the Association.
  • Maintain unit and contract files relating to the operations of the Association.
  • Manage routine and special project vendors including procurement as well as performance evaluation as contracted.
  • Oversee Associa staff as contract provides.
  • Oversee the AP process in accordance with Associa home office processes and procedures.
  • Other duties as assigned.

Skills
  • Proficiency in Microsoft Office products (Word, Excel, Outlook, etc.).
  • Knowledge of communities/property/real estate and homeowners associations.
  • Knowledge of the role of the association board, the Community Association Manager, and how those roles interface with the requests of homeowners.
  • Proficiency in typical business correspondence (grammar, structure, punctuation, spelling, etc.).
  • Proficiency in conflict resolution techniques.
  • Professional customer service skills.
  • Ability to maintain confidentiality and discretion in the performance of all duties and responsibilities.
  • Self-motivated, proactive, detail oriented and a team player.
  • Time management and time critical prioritization skills.
  • Ability to keep workspaces organized and maintained.
  • Ability to interpret verbal and/or written instructions at a proficient level.
  • Ability to self-motivate, be proactive, detail oriented and successfully function as part of a team.
  • Knowledge of company policies, procedures, and forms
  • Partner with multiple stakeholders, for example assistant community managers, vendors, peers, clients.
  • Must be able to work effectively with others in person and in group setting
  • Must be able to prioritize, manage time, and meet deadlines.
  • Must be able to communicate effectively and professionally on phone, email, and in-person.
  • Must be able to operate general office equipment (copier, fax, phone systems, etc.).

Education and Experience
  • Bachelor's Degree preferred
  • Community Association/HOA experience preferred

What Associa employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Associa logo

About Associa

Sourced by ZipRecruiter

With more than 180 branch offices across North America, Associa delivers unsurpassed management and lifestyle services to nearly five million residents worldwide. Our 10,000+ team members lead the industry with unrivaled education, expertise and trailblazing innovation. For more than 40 years, Associa has provided solutions designed to help communities achieve their vision.

Industry

Real estate

Company size

10,000+ Employees

Headquarters location

Dallas, TX, US

Year founded

1979

Social media

FacebookTwitter

View All Associa Jobs

Apply