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Heavy Equipment Rental Coordinator Jobs (NOW HIRING)

WMH

Equipment Rental Coordinator

Charlotte, NC · On-site

$22 - $26/hr

Heavy Equipment Rental Coordinator Relevant experience may come from: * Equipment rental companies * Forklift or material handling dealerships * Heavy equipment dealerships * Construction equipment ...

WMH

Equipment Rental Coordinator

Charlotte, NC · On-site

$22 - $26/hr

Heavy Equipment Rental Coordinator Relevant experience may come from: * Equipment rental companies * Forklift or material handling dealerships * Heavy equipment dealerships * Construction equipment ...

WMH

Equipment Rental Coordinator

Charlotte, NC

$22 - $26/hr

Heavy Equipment Rental Coordinator Relevant experience may come from: * Equipment rental companies * Forklift or material handling dealerships * Heavy equipment dealerships * Construction equipment ...

Chet's Rent-All

Equipment Rental Coordinator

Warren, MI · On-site

$18 - $22/hr

As an Equipment Rental Coordinator , you are the connection between our customers and the equipment they depend on. Your ability to understand needs, coordinate logistics, and deliver a seamless ...

Chet's Rent-All

Equipment Rental Coordinator

Novi, MI · On-site

$18 - $22/hr

... g., Point of Rental) preferred. * Background in dispatching, scheduling, or logistics coordination preferred. * Familiarity with DOT regulations related to equipment delivery and transport.

Reco Equipment Inc

Rental Coordinator

Belmont, OH · On-site

$20K - $80K/yr

Rental Coordinator - RECO Equipment Inc. Location: Belmont, OH Employment Type: Full-Time Base ... RECO Equipment Inc. is a leading distributor of heavy and compact equipment throughout the region ...

Empower Rental Group

Rental Coordinator

Franklin, TN · On-site

$17.50 - $23/hr

Empower Rental Group is hiring a Rental Coordinator at the Support Center in Franklin. TN ... Empower Rental Group is a family of local equipment rental providers across the Southeastern US. We ...

Kirby-Smith Machinery, Inc.

Rental Coordinator

Abilene, TX · On-site

$17.25 - $22.50/hr

Who We Are Kirby-Smith Machinery, Inc. is a leading distributor of heavy equipment and cranes in ... Rental Coordinator Benefits * Above-Average Industry Pay * Comprehensive Benefits Package ...

4Rivers Equipment LLC

Rental Coordinator

Pueblo, CO · On-site

$23 - $28/hr

Experience with heavy equipment preferred but not required (will train as needed) * Strong ... Rental Coordinators must be able to work outside in extreme weather conditions. They must be able ...

Ohio Machinery Company

Rental Coordinator

Zanesville, OH · On-site

$16.50 - $21.50/hr

The Rental Coordinator is responsible for coordinating rental sales and support services ... Three years of experience in customer service, preferred experience in the heavy equipment and/or ...

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Heavy Equipment Rental Coordinator information

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How much do heavy equipment rental coordinator jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for heavy equipment rental coordinator in the United States is $20.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $22.36 per hour, depending on experience, location, and employer.

What does a heavy equipment rental coordinator do?

A Heavy Equipment Rental Coordinator is responsible for managing the rental process of heavy machinery and equipment, such as excavators, bulldozers, and cranes. Their duties include scheduling rentals, coordinating equipment delivery and pickup, maintaining inventory records, and ensuring equipment is properly maintained and available when needed. They also communicate with customers to understand their needs, provide rental quotes, and resolve any issues that arise during the rental period. Strong organizational and communication skills are essential for success in this role.

What are some typical challenges faced by heavy equipment rental coordinators, and how can they be managed effectively?

Heavy Equipment Rental Coordinators often encounter challenges such as managing equipment availability during peak demand, coordinating timely deliveries and returns, and ensuring accurate documentation for each transaction. Effective time management, strong communication with both clients and the maintenance team, and utilizing robust rental management software can help mitigate these challenges. Proactively scheduling equipment maintenance and maintaining clear records also play a crucial role in streamlining operations and minimizing downtime.

What are the key skills and qualifications needed to thrive as a heavy equipment rental coordinator?

To thrive as a Heavy Equipment Rental Coordinator, you need strong organizational skills, knowledge of heavy equipment types, and experience in inventory or logistics management, often supported by a high school diploma or relevant certification. Familiarity with rental management software, fleet tracking systems, and basic office applications is typically required. Outstanding customer service, attention to detail, and problem-solving abilities help you excel in this role. These skills ensure efficient equipment allocation, satisfied customers, and smooth operations in a busy rental environment.

What is the difference between Heavy Equipment Rental Coordinator vs Equipment Rental Specialist?

AspectHeavy Equipment Rental CoordinatorEquipment Rental Specialist
CertificationsTypically requires OSHA safety training, equipment operation knowledgeOften requires customer service and sales certifications
Work EnvironmentConstruction sites, rental yards, industrial settingsRetail stores, rental offices, customer-facing environments
Employer & Industry UsageConstruction, heavy machinery rental companiesEquipment rental companies, tool rental stores

The main difference is that Heavy Equipment Rental Coordinators focus on managing heavy machinery rentals, coordinating logistics, and ensuring safety compliance. Equipment Rental Specialists typically handle customer inquiries, sales, and rental transactions for various equipment types. Both roles require knowledge of rental processes but differ in scope and environment.

More about Heavy Equipment Rental Coordinator jobs
What cities are hiring for Heavy Equipment Rental Coordinator jobs? Cities with the most Heavy Equipment Rental Coordinator job openings:
What are the most commonly searched types of Heavy Equipment Rental jobs? The most popular types of Heavy Equipment Rental jobs are:
What states have the most Heavy Equipment Rental Coordinator jobs? States with the most job openings for Heavy Equipment Rental Coordinator jobs include:
What job categories do people searching Heavy Equipment Rental Coordinator jobs look for? The top searched job categories for Heavy Equipment Rental Coordinator jobs are:
Heavy Equipment Rental Coordinator jobs near you
Infographic showing various Heavy Equipment Rental Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 16% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $41,679 per year, or $20 per hour.

Equipment Rental Coordinator

WMH

Charlotte, NC • On-site

$22 - $26/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 10 days ago

Job description

Equipment Rental CoordinatorRental Coordination | Fleet Operations | Logistics & Dispatch Support

Charlotte, NC | Full-Time | Onsite
Pay: $22-$26 per hour, based on experience

Keep Forklifts Moving. Keep Customers Running.
Every successful rental starts with someone making sure the right equipment is available, prepared, documented, and delivered where it needs to go.
WMH Solutions is hiring an Equipment Rental Coordinator to support our growing rental fleet and help keep equipment, information, and people moving across our operations.
You will serve as a central point of coordination between customers, sales, service, transportation, vendors, and branch teams. From scheduling equipment deliveries and tracking fleet availability to processing rental documentation and communicating updates, your work will directly affect customer satisfaction and operational performance.
This position is ideal for someone with experience in equipment rental, fleet coordination, dispatch, logistics, transportation, dealership operations, rental administration, or operational support who enjoys solving problems and keeping multiple moving pieces organized.
Due to continued rental fleet growth and increasing customer demand across the Southeast, we are expanding our Rental Operations team in Charlotte.
Starting Pay
  • $22-$26 per hour
Compensation is based on relevant experience, equipment rental or industry background, qualifications, and overall alignment with the position.
Benefits Include
  •  Medical, dental, and vision insurance 
  •  Paid holidays 
  •  Paid time off 
  •  401(k) retirement plan with company match 
  •  Profit-sharing opportunities 
  •  Short-term and long-term disability coverage 
  •  Life and AD&D insurance 
  •  Cell phone allowance 
  •  Professional development and industry training 
  •  Career advancement opportunities 
  •  Stable, full-time employment with a growing organization 
  •  Access to industry-leading equipment, systems, and technology 
At WMH, this role can create a foundation for continued growth in areas such as rental operations, fleet management, logistics, sales operations, branch operations, and leadership.
As an Equipment Rental Coordinator, you will help manage the daily activity that keeps our rental fleet organized, available, and responsive to customer needs.
You will:
  •  Coordinate rental equipment deliveries, pickups, transfers, returns, and related scheduling 
  •  Monitor equipment availability, rental status, fleet location, readiness, and inventory accuracy 
  •  Communicate with customers, vendors, sales, service, transportation, and branch teams throughout the rental process 
  •  Create and maintain rental records, purchase orders, vendor invoices, billing documentation, and system updates 
  •  Coordinate re-rent equipment through approved vendors when additional equipment is needed 
  •  Help resolve scheduling, documentation, inventory, and equipment-related issues before they affect the customer 
This is not a role where you will perform the same isolated task all day.
You will be connecting information, anticipating needs, solving problems, and helping multiple departments stay aligned.
What a Typical Day May Look Like
No two days will be exactly the same, but your day may include:
  •  Reviewing new forklift and equipment rental requests 
  •  Checking fleet availability and equipment readiness 
  •  Scheduling deliveries, pickups, branch transfers, and returns 
  •  Coordinating with transportation teams and outside carriers 
  •  Communicating equipment availability and delivery timelines to customers 
  •  Working with service teams to confirm equipment is rental-ready 
  •  Processing rental agreements and supporting documentation 
  •  Coordinating re-rent equipment with vendors and rental partners 
  •  Creating purchase orders and reviewing vendor invoices 
  •  Updating fleet records in the ERP or rental management system 
  •  Researching inventory discrepancies or equipment location issues 
  •  Helping resolve an urgent customer or operational need 
Success in this position comes from staying organized, communicating clearly, following through, and recognizing potential problems before they become customer problems.
Who Succeeds in This Role?
You may be a strong fit if you enjoy:
  •  Bringing order to fast-moving operations 
  •  Coordinating people, equipment, schedules, and information 
  •  Solving problems instead of waiting for someone else to handle them 
  •  Communicating with customers and internal teams 
  •  Keeping accurate records and catching small details 
  •  Working with multiple priorities without losing follow-through 
  •  Learning new systems, equipment, and operational processes 
  •  Being part of a team where your work has a visible impact 

Our strongest Rental Operations professionals are:
  •  Highly organized 
  •  Detail-oriented 
  •  Proactive 
  •  Dependable 
  •  Customer-focused 
  •  Calm under pressure 
  •  Comfortable changing priorities 
  •  Strong communicators 
  •  Operationally minded 
  •  Accountable for follow-through 
You do not need to know every piece of rental equipment on day one.
You do need to be willing to learn, communicate, stay organized, and take ownership of the details that keep the operation moving.
Experience That May Translate Well
We welcome applicants with experience in roles such as:
  •  Rental Coordinator 
  •  Equipment Rental Coordinator 
  •  Rental Administrator 
  •  Fleet Coordinator 
  •  Fleet Administrator 
  •  Equipment Coordinator 
  •  Equipment Scheduler 
  •  Rental Dispatcher 
  •  Dispatch Coordinator 
  •  Logistics Coordinator 
  •  Transportation Coordinator 
  •  Operations Coordinator 
  •  Service Coordinator 
  •  Customer Service Coordinator 
  •  Dealership Operations Coordinator 
  •  Construction Equipment Rental Coordinator 
  •  Heavy Equipment Rental Coordinator 

Relevant experience may come from:
  •  Equipment rental companies 
  •  Forklift or material handling dealerships 
  •  Heavy equipment dealerships 
  •  Construction equipment rental 
  •  Automotive or commercial vehicle dealerships 
  •  Fleet management companies 
  •  Transportation and logistics operations 
  •  Warehousing and distribution 
  •  Industrial service organizations 
  •  Dispatch or field service operations 
Strong operational talent can come from several industries. We are interested in candidates whose experience demonstrates organization, urgency, customer communication, accuracy, and ownership.
Required Qualifications
  •  At least two years of experience in equipment rental, logistics, dispatch, fleet operations, dealership operations, rental coordination, operations administration, customer support, or a related role 
  •  Experience coordinating multiple priorities in a fast-paced environment 
  •  Strong organizational and time-management skills 
  •  Strong written and verbal communication skills 
  •  High attention to detail and documentation accuracy 
  •  Ability to communicate effectively with customers, vendors, drivers, service teams, sales teams, branch personnel, and leadership 
  •  Proficiency with Microsoft Office, including Outlook and Excel 
  •  Ability to work onsite in Charlotte, North Carolina 
Preferred Qualifications
  •  Equipment rental experience 
  •  Forklift or material handling industry experience 
  •  Fleet coordination or fleet management experience 
  •  Dispatch, delivery scheduling, or transportation coordination experience 
  •  Experience working in a dealership or industrial equipment environment 
  •  Experience creating purchase orders or processing vendor invoices 
  •  Experience with rental agreements, billing documentation, or inventory records 
  •  Experience using an ERP, rental management system, fleet tracking system, or similar business software 
  •  Experience supporting rental equipment, fleet utilization, equipment allocation, or service coordination 
Why Join WMH Solutions?
For more than 35 years, WMH Solutions has helped businesses across the Southeast move, store, manage, and protect the products that keep their operations running.
Today, WMH includes:
  • 11 locations across the Southeast
  • More than 250 associates
  •  Operations throughout North Carolina, South Carolina, Tennessee, Virginia, Georgia, and Alabama 
  •  Equipment sales, rentals, service, parts, automation, fleet management, and warehouse solutions 
  •  An exclusive partnership with Linde Material Handling 
  •  Continued investment in rental fleet growth, technology, automation, and operational infrastructure 
We are an established organization with long-term growth plans, but we still understand that strong operations depend on people who communicate, solve problems, and follow through.
At WMH, Rental Operations is not simply an administrative function.
It is the connection point between equipment availability, customer expectations, transportation, service readiness, billing accuracy, and branch execution.
Your work will matter here.
Ready to Help Keep Business Moving?
If you are looking for an opportunity where your organization, communication, customer service, and operational skills directly affect business performance, we would like to hear from you.
Join a growing rental operation, support customers throughout the Southeast, and build your career with an established leader in material handling and equipment solutions.
Apply today to become WMH Solutions' next Equipment Rental Coordinator.

WMH Solutions is an Equal Opportunity Employer.

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