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Healthcare Admin Assistant Jobs (NOW HIRING)

Medicalincs

Office Admin Assistant

Silver Spring, MD · On-site

$18.50 - $25/hr

Bachelor's degree in a relevant field; preferably healthcare * Proven work experience as an Office Assistant or Administrator(with scheduling experience). * Previous experience in a doctor's office ...

Lamar Estates

Healthcare Administrator

Lamar, CO · On-site

$110 - $145/hr

Healthcare Administrator We are seeking a compassionate and experienced Healthcare Administrator to join our team at Lamar Estates , a premier Assisted Living Facility in Lamar, Colorado. As a key ...

Pyramid Corporation

Admin Assistant

Bedminster, NJ · On-site

$20 - $23/hr

Admin Assistant Immediate need for a talented Admin Assistant. This is a 14 months contract ... Employee benefits include, but are not limited to, health insurance (medical, dental, vision ...

New

Premier Truck Group ? East Region

Admin Assistant

Salina, UT · On-site

$15.75 - $21/hr

... health and safety a top priority. We continually re-evaluate and improve procedures on an on-going ... Admin Assistant Essential Job Functions: * Assists in managing the day-to-day operations of ...

TEKsystems

Healthcare Administrator

Lakewood, CO

$20 - $23/hr

Healthcare Front Desk Administrator Location: Lakewood, CO Schedule: Full-time | 8-hour shifts ... Relay messages to physicians and clinical staff as needed * Assist with urgent medication refill ...

Dr. Tanya Adams

Be Seen First

MEDICAL ASSISTANT/ADMIN ASSISTANT

Setauket, NY · On-site

$19 - $24/hr

MEDCIAL ASSISTANT/ADMIN ASSISTANT Private concierge practice seeks PT or FT medical assistant/admin ... Assisting physician with patient care, intake, rooming, scribing, EKG, bld draws, placing orders ...

Hirebridge

Health Care Administrator

Alexandria, VA · On-site

$150 - $165/hr

The Administrator of Health Care is primarily responsible for providing leadership and direction for the delivery of health services to residents throughout the continuum. Provides direct supervision ...

Workbox Staffing

Admin Assistant

Sparta, MI · On-site

$18/hr

Assistant Admin Location: Sparta, MI Shift: 1st Shift Pay: $18.00 per hour Job Summary Are you ... Hire-in Opportunities * Comprehensive Benefits including Health, Life, and Dental * Veteran ...

Shady Grove Fertility

Clinical Admin Assistant

Richmond, VA · On-site

$20 - $22/hr

Opportunity Overview We have an immediate opening for an Clinical Admin Assistant to join our team ... Experience in women's health in a medical or health care setting, or some medical/clinical training ...

Complete Healthcare Staffing

Admin Assistant

Columbia, MD · On-site

$17.50 - $23.50/hr

SUMMARY Complete Healthcare Staffing, LLC staffs experienced healthcare professionals to Maryland, DC, and Northern Virginia areas. We are is currently in need of a outgoing administrative assistant ...

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Healthcare Admin Assistant information

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$11

$21

$31

How much do healthcare admin assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for healthcare admin assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is a healthcare admin assistant?

Healthcare Admin Assistants are professionals who provide administrative support in medical settings such as hospitals, clinics, and doctor's offices. Their duties typically include scheduling appointments, managing patient records, handling billing and insurance paperwork, and assisting healthcare staff with various clerical tasks. They play a crucial role in ensuring the smooth operation of healthcare facilities, allowing medical professionals to focus on patient care. Strong organizational, communication, and multitasking skills are important for this role.

What are the key skills and qualifications needed to thrive as a healthcare admin assistant?

To thrive as a Healthcare Admin Assistant, you need strong organizational skills, attention to detail, and a basic understanding of medical terminology, often supported by a high school diploma or associate degree. Familiarity with electronic health record (EHR) systems, scheduling software, and office equipment is typically required. Exceptional communication, discretion, and multitasking abilities help you excel in patient-facing and team-based tasks. These skills are essential for ensuring smooth office operations, accurate record-keeping, and positive patient experiences in busy healthcare environments.

What are some common challenges faced by healthcare admin assistants, and how can they be managed?

Healthcare Admin Assistants often juggle multiple priorities, such as managing patient records, scheduling appointments, and supporting clinical staff. The fast-paced environment can sometimes lead to high stress, especially when handling sensitive information or urgent requests. To manage these challenges, strong organizational skills, attention to detail, and effective communication are essential. Many find that using digital tools and maintaining a structured workflow helps them stay on top of tasks and provide reliable support to both patients and healthcare teams.

What is the difference between Healthcare Admin Assistant vs Medical Secretary?

AspectHealthcare Admin AssistantMedical Secretary
CredentialsHigh school diploma or equivalent; certifications like Medical Office AdministrationHigh school diploma; medical office certifications
Work EnvironmentHospitals, clinics, healthcare officesDoctors' offices, clinics, hospitals
Job DutiesAdministrative support, scheduling, billing, patient recordsScheduling appointments, managing correspondence, patient communication
Industry UsageCommonly used in healthcare settings for administrative rolesOften used interchangeably with Healthcare Admin Assistant, focusing on clerical tasks

While both roles support healthcare operations, Healthcare Admin Assistants typically handle broader administrative functions across various departments, whereas Medical Secretaries focus more on clerical and scheduling tasks within medical offices. Both roles require similar credentials and are vital in healthcare settings, but their specific duties and scope may differ slightly.

How to become a healthcare admin assistant?

To become a healthcare admin assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Some employers prefer candidates with postsecondary education or certifications in healthcare administration or office management. Experience with medical software and familiarity with healthcare procedures can also be beneficial.
More about Healthcare Admin Assistant jobs

What cities are hiring for Healthcare Admin Assistant jobs?

Cities with the most Healthcare Admin Assistant job openings:

What are the most commonly searched types of Healthcare Admin jobs?

The most popular types of Healthcare Admin jobs are:

What states have the most Healthcare Admin Assistant jobs?

States with the most job openings for Healthcare Admin Assistant jobs include:

Healthcare Admin Assistant jobs near you
Infographic showing various Healthcare Admin Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 67% Full Time, 14% Part Time, and 17% Contract. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Office Admin Assistant

Medicalincs

Silver Spring, MD • On-site

$18.50 - $25/hr

Other

Re-posted 25 days ago

Job description

We are searching for an Office Administrator / Assistant to join our team. The Office Administrator /Assistant will serve as a trusted administrative support including office management, scheduling, and other administrative activities. This position is an in-office position and reports to the Director of Resource Management & Compliance.
Responsibilities

  • General Admin duties:
  • Greet and screen callers and visitors and direct them to the appropriate person or area
  • Answer & manage generalincoming calls to the firm on company phone lines -listening to voicemails and following up as needed
  • Managing company online faxing
  • Handleadmin & program-related mailings(Scanning, filing, & mailing)
  • Handle supplies and the delivery of the company equipment
  • Work with Resource Director to make company office purchases as needed
  • Create, read, analyze, file, retrieve and organize organizational documents, invoices, and orders
  • Prepare monthly calendars, reports, and invoices
  • Organize, reserve, and oversee conference room assignments.
  • Coordinate lunches and dinners with business clients as directed
  • General office upkeep
  • Employee Onboarding / Ongoing / Offboarding Support:
  • Facilitate Employee Email, Laptop, and Access
  • Ordering employee business card, and employee ID cards
  • Support with offboarding admin tasks
  • Support employees by
    following up with IT
  • Serve as support on payroll support activities
  • Scheduling for a few Providers:
  • Schedule, confirm, and reschedule appointments for our group of therapists.
  • Report scheduling concerns to Program Director /
    Resource Mgt Director
  • Other duties as assigned.
Requirements
  • Bachelor's degree in a relevant field; preferably healthcare
  • Proven work experience as an Office Assistant or Administrator(with scheduling experience).
  • Previous experience in a doctor's office preferred.
  • Knowledge & Proficiency in Microsoft Office Suite
  • Excellent verbal and written communication skills; must be a people person
  • Very responsive & good problem-solving abilities
  • Knowledge of basic office equipment such as copiers, fax machines, and printers
  • Organizational skills and the ability to multitask are essential, as are self-motivation, critical thinking skills, and decision-making skills
  • Having a working knowledge of Medicalincs HR platform (Bamboo HR) - preferred
  • Reliable transportation needed; 5 days a week in-person at our Silver Spring, MD office

OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with a reasonable notice.
Moderate degree of mental/visual stress involved. Concentrated periods of time spent using PC keyboard and viewing monitor. Will work some weekends, evenings or early hours to accommodate member needs.
ABOUT MEDICALINCS
Medicalincs is a renowned healthcare business & clinical management services firm that supports health organizations to improve organizational performance by providing less expensive, human-centered, integrated, managed care solutions. We have significantly improved health outcomes, cost savings and return on investment for our clients. Medicalincs launched in 2017, and we are located at Silver Spring, Maryland and serve the Maryland, District of Columbia, Virginia, and other States.
OUR MISSION: At Medicalincs, our mission is to link silos in the healthcare system -- to achieve the most cost-effective, high quality, and continually improved care delivery that preserves & saves lives!
OUR PHILOSOPHY: To make a difference, you need to be THICKE - Trusted, Hearty, Innovative, Committed, Kaizen & Equitable!

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