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Grants Assistant Jobs in Indiana (NOW HIRING)

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Grants Assistant information

See Indiana salary details

$26.2K

$49.7K

$94.2K

How much do grants assistant jobs pay per year?

As of Sep 3, 2026, the average yearly pay for grants assistant in Indiana is $49,687.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,100.00 and $59,000.00 per year, depending on experience, location, and employer.

What is a grants assistant?

Grants Assistants are professionals who support the grant application and management process for organizations, such as nonprofits, universities, or research institutions. Their responsibilities often include researching grant opportunities, preparing or reviewing application materials, maintaining records, and ensuring compliance with grant requirements. They work closely with grant writers, program managers, and finance teams to track deadlines and monitor grant-funded projects. Grants Assistants play a key role in helping organizations secure and manage funding effectively.

What are some typical challenges a grants assistant might face when supporting multiple grant applications at once?

A Grants Assistant often manages several deadlines and application requirements simultaneously, which can be challenging when each grantor has different guidelines and documentation standards. Staying organized and maintaining clear communication with team members and stakeholders is crucial to ensure timely submissions and compliance. Additionally, adapting to shifting priorities and last-minute changes in grant criteria requires flexibility and attention to detail. Successful Grants Assistants often develop strong project management skills and use digital tools to track tasks and documentation.

What are the key skills and qualifications needed to thrive as a grants assistant, and why are they important?

To thrive as a Grants Assistant, you need strong organizational skills, attention to detail, and familiarity with grant application processes, often supported by a bachelor's degree in a related field. Proficiency with grant management software, spreadsheets, and database systems is typically required. Excellent written communication, time management, and the ability to work collaboratively are valuable soft skills in this role. These skills are crucial for preparing accurate applications, meeting deadlines, and supporting successful grant funding outcomes.

What is the difference between Grants Assistant vs Grants Coordinator?

AspectGrants AssistantGrants Coordinator
Required CredentialsAssociate's or Bachelor's degree, basic knowledge of grantsBachelor's degree, experience in grants management
Work EnvironmentAdministrative office, supporting grant processesMore involved in planning and overseeing grants
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, research organizations
Common Search & ComparisonYesYes

While both roles support grant-related activities, the Grants Assistant primarily handles administrative tasks and supports grant processes, whereas the Grants Coordinator takes on more responsibility in managing and overseeing grant projects. The Grants Coordinator typically requires more experience and a higher level of involvement in strategic planning.

What are the most commonly searched types of Grants jobs in Indiana?

The most popular types of Grants jobs in Indiana are:

What are popular job titles related to Grants Assistant jobs in Indiana?

For Grants Assistant jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Grants Assistant jobs in Indiana look for?

The top searched job categories for Grants Assistant jobs in Indiana are:

What cities in Indiana are hiring for Grants Assistant jobs?

Cities in Indiana with the most Grants Assistant job openings:

Grants Assistant jobs near you
Infographic showing various Grants Assistant job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 2% Hybrid, and 1% Remote job distribution, with an average salary of $49,687 per year, or $23.9 per hour.

Controller (Nonprofit Organization)

Jewish Federation of Greater Indianapolis, Inc

Indianapolis, IN • On-site

Full-time

Re-posted 28 days ago

Job description

Job Description: Controller (Nonprofit Organization)Position Overview

The Controller plays a key leadership role in supporting the financial strength and mission of the organization through accurate accounting, effective internal controls, and timely financial reporting. This position manages complex accounting functions—including fund accounting, endowment reporting, revenue and expense tracking, payroll oversight, and compliance support—and provides guidance to accounting staff.

The ideal candidate brings strong technical expertise, sound judgment, and a collaborative spirit suitable for a mission‑driven nonprofit environment.

Key ResponsibilitiesAccounts Receivable (A/R) & Revenue Management
  • Oversee the generation and review of A/R aging reports.
  • Ensure timely and accurate posting of payments to donor, customer, grant, and program revenue accounts.
  • Prepare and issue invoices for grants, contracts, programs, and other receivables.
  • Perform and/or supervise collections follow‑up to ensure healthy cash flow.
Accounts Payable (A/P)
  • Review and monitor A/P aging reports.
  • Oversee the entry and coding of vendor bills to ensure alignment with program, grant, and fund restrictions.
  • Process or approve check runs and electronic payments in accordance with internal control policies.
General Accounting & Fund Activity
  • Prepare and review journal entries with appropriate documentation.
  • Lead month‑end close activities to ensure accuracy and timeliness.
  • Compile and analyze financial information to support general ledger integrity.
  • Prepare monthly financial statements, including Statement of Activities, Statement of Financial Position, and related schedules.
  • Investigate and resolve accounting discrepancies and complex reconciliation issues.
  • Perform and oversee bank reconciliations.
  • Prepare and reconcile endowment activity and reporting, ensuring compliance with donor restrictions.
  • Conduct inter‑agency or inter‑fund reconciliations.
  • Manage and reconcile SKIP activities (system, fund, program, or other designated process).
Payroll & Personnel Cost Accounting
  • Prepare and oversee payroll processing, ensuring accurate cost allocations to grants and programs.
  • Manage payroll entries from self‑service systems and maintain complete payroll records.
  • Ensure compliance with payroll policies and support reporting for grants or restricted funding.
Internal Controls, Compliance & Audit Support
  • Supervise staff responsible for cash collections and ensure adherence to nonprofit cash‑handling and deposit procedures.
  • Serve as a key contact for internal and external auditors.
  • Assist with preparation of audit schedules, supporting documentation, and year‑end entries.
  • Support preparation of materials for the annual Form 990.
Other Responsibilities
  • Provide financial data for grant reports, donor reporting, and board presentations.
  • Support process improvements aimed at strengthening transparency and financial stewardship.
  • Provide guidance or training to junior accounting staff as needed.
  • Perform other duties as assigned.
Qualifications
  • Bachelor’s degree in Accounting, Finance, or related field required; CPA or progress toward CPA preferred.
  • 5+ years of accounting experience, with nonprofit and fund accounting experience strongly preferred.
  • Strong understanding of GAAP and nonprofit accounting standards.
  • Proficiency with accounting software; experience with nonprofit systems such as MIP, Blackbaud, or QuickBooks Nonprofit is a plus.
  • Advanced Excel skills and strong analytical abilities.
  • Excellent attention to detail, accuracy, and deadline management.
  • Strong interpersonal and communication skills, with the ability to collaborate across departments.
  • Commitment to supporting the mission and values of the organization.