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Grants Assistant Jobs in Indiana (NOW HIRING)

Instant Serve LLC

Team Lead Accountant

Indianapolis, IN · On-site

$30 - $35/hr

Coordinate project closeout activities within financial and grants management systems. Review grant ... This is a dedicated line designed exclusively to assist job seekers whose disability prevents them ...

IndyHumane

Development Specialist

Indianapolis, IN

$43K - $59K/yr

Support operational workflows related to fundraising campaigns, events, annual giving, grants, and major gifts * Coordinate donor acknowledgment and stewardship activities * Assist with donor ...

IndyHumane

Development Specialist

Indianapolis, IN

$55K - $65K/yr

Support operational workflows related to fundraising campaigns, events, annual giving, grants, and major gifts * Coordinate donor acknowledgment and stewardship activities * Assist with donor ...

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All JobsGrants JobsGrants Assistant JobsGrants Assistant Jobs in Indiana

Grants Assistant information

See Indiana salary details

$26.2K

$49.7K

$94.2K

How much do grants assistant jobs pay per year?

As of Aug 9, 2026, the average yearly pay for grants assistant in Indiana is $49,687.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,100.00 and $59,000.00 per year, depending on experience, location, and employer.

What is the difference between Grants Assistant vs Grants Coordinator?

AspectGrants AssistantGrants Coordinator
Required CredentialsAssociate's or Bachelor's degree, basic knowledge of grantsBachelor's degree, experience in grants management
Work EnvironmentAdministrative office, supporting grant processesMore involved in planning and overseeing grants
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, research organizations
Common Search & ComparisonYesYes

While both roles support grant-related activities, the Grants Assistant primarily handles administrative tasks and supports grant processes, whereas the Grants Coordinator takes on more responsibility in managing and overseeing grant projects. The Grants Coordinator typically requires more experience and a higher level of involvement in strategic planning.

What is a grants assistant?

Grants Assistants are professionals who support the grant application and management process for organizations, such as nonprofits, universities, or research institutions. Their responsibilities often include researching grant opportunities, preparing or reviewing application materials, maintaining records, and ensuring compliance with grant requirements. They work closely with grant writers, program managers, and finance teams to track deadlines and monitor grant-funded projects. Grants Assistants play a key role in helping organizations secure and manage funding effectively.

What are some typical challenges a grants assistant might face when supporting multiple grant applications at once?

A Grants Assistant often manages several deadlines and application requirements simultaneously, which can be challenging when each grantor has different guidelines and documentation standards. Staying organized and maintaining clear communication with team members and stakeholders is crucial to ensure timely submissions and compliance. Additionally, adapting to shifting priorities and last-minute changes in grant criteria requires flexibility and attention to detail. Successful Grants Assistants often develop strong project management skills and use digital tools to track tasks and documentation.

What are the key skills and qualifications needed to thrive as a grants assistant, and why are they important?

To thrive as a Grants Assistant, you need strong organizational skills, attention to detail, and familiarity with grant application processes, often supported by a bachelor's degree in a related field. Proficiency with grant management software, spreadsheets, and database systems is typically required. Excellent written communication, time management, and the ability to work collaboratively are valuable soft skills in this role. These skills are crucial for preparing accurate applications, meeting deadlines, and supporting successful grant funding outcomes.
What are the most commonly searched types of Grants jobs in Indiana? The most popular types of Grants jobs in Indiana are:
What are popular job titles related to Grants Assistant jobs in Indiana? For Grants Assistant jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Grants Assistant jobs in Indiana look for? The top searched job categories for Grants Assistant jobs in Indiana are:
What cities in Indiana are hiring for Grants Assistant jobs? Cities in Indiana with the most Grants Assistant job openings:
Grants Assistant jobs near you
Infographic showing various Grants Assistant job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $49,687 per year, or $23.9 per hour.

Grant Coordinator - Victim Services

State of Indiana

Indianapolis, IN • On-site

$42K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 13 days ago

State Of Indiana rating

6.8

Company rating: 6.8 out of 10

Based on 186 frontline employees who took The Breakroom Quiz

43rd of 50 rated states

Job description

Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
About the Indiana Criminal Justice Institute (ICJI):
The Indiana Criminal Justice Institute (ICJI) is the State planning agency for criminal justice, juvenile justice, traffic safety, and victim services. ICJI is designated as the State Administering Agency for the distribution of federal funds, and as the State Statistical Analysis Center for research. Further, ICJI is responsible for coordinating and collaborating with local, state, and federal entities to identify, assess, plan, resource, and evaluate new and emerging issues facing the criminal justice and public safety spectrum. ICJI works with local, state, and federal entities to evaluate programs associated with the prevention, detection & solution of crimes; law enforcement, and criminal/juvenile justice, to improve and coordinate all aspects of law enforcement and criminal/juvenile justice.
The Indiana Criminal Justice Institute is the designated State Administering Agency for Federal Department of Justice, Office for Victims of Crime, Office of Violence Against Women, and Department of Health and Human Services grants within Indiana. These sources of funding are the largest sources of funding for local entities and agencies that provide direct services to victims of crime, including domestic violence and sexual assault.
Role Overview:
As the Grant Coordinator, you will be responsible for performing high-level grant development, coordination, and administration work. In this position, you will coordinate, review, evaluate, and report grants at various stages to determine the appropriateness of grants or compliance with requirements and standards
Salary:
The salary for this position traditionally starts at $42,900.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.
A Day in the Life:
The essential functions of this role are as follows:
  • Serve as a grants manager for victim services and is responsible for the monitoring of state and federal funding streams secured by sub grantees from ICJI.
  • Serves as a subject matter expert regarding the Grants Management system and provides resource information to recipients on types of grants available, federal and agency requirements.
  • for obtaining grants and the process of applying for grants, reporting requirements, and frequently solving new or unprecedented problems or considerations.
  • Review and score submitted grant applications, assess the applicant's eligibility for award, and provide recommendations to the grant review committee(s) based on established criteria.
  • Collaborate with grantees on revisions needed to their application once awarded, to ensure an accurate budget, detailed narrative, SMART goals, and required attachments are provided.
  • Prepare and process the grantee's application through the contract management system. Monitor and review reports (program and fiscal and program modifications) submitted for reimbursement and provide annual monitoring via reports (risk assessments, desk reviews, site visits, etc.).
  • Maintain files and records and prepare reports related to grant activities for grants issued and received.
  • Use risk analysis to determine the need for technical assistant to grantees.
  • Provide training to the agency and sub grantees on the policies and procedures as well as interpretations of the policies and procedures when questions arise.
  • Keeps abreast of federal program requirements and guidelines and ensures compliance by grantees.
  • Ensure a grantee's compliance with conditions of grants by coordinating agreements, contracts, expenses, activities, and federal and state regulations.
  • Assist Victim Service Director in the implementation of specific policies and procedures for victim services grants based on the broad guidelines established by CJI, DOJ, OVC, OVW and other federal and state agencies.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.
What You'll Need for Success:
Individuals in this role should minimally be able to articulate or demonstrate the following:
  • Advanced knowledge of grants, the grant application process, and rules and regulations pertaining to grants applicable to assigned programs.
  • Advanced knowledge of programs, program planning, public administration, and the political system as they relate to the grant process.
  • Ability to interpret and apply grant rules, regulations, and procedures.
  • Ability to research new procedures, rules, and regulations.
  • Effective communication skills.

A degree is not required. However, at least three (3) years of work experience in grant programs, program planning, public administration, and related fields applying the outlined knowledge, skills, and abilities in a similar role may be considered.
Individuals should have the ability to perform essential functions with or without reasonable accommodation.
Supervisory Responsibilities/Direct Reports:
This role may be utilized in a supervisory capacity based on agency needs.
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
  • Wellness Rewards Program: Complete wellness activities to earn gift card rewards
  • Health savings account, which includes bi-weekly state contribution
  • Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
  • Two (2) fully-funded pension plan options
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
    • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 on election years
  • Education Reimbursement Program
  • Group life insurance
  • Referral Bonus program
  • Employee assistance program that allows for covered behavioral health visits
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free Parking for most positions
  • Free LinkedIn Learning access

Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
Current Employee? Click here to apply.

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