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Graduate Program Assistant Jobs in Chicago, IL (NOW HIRING)

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Graduate Program Assistant information

See Chicago, IL salary details

$22.1K

$47.1K

$64.9K

How much do graduate program assistant jobs pay per year?

As of Aug 12, 2026, the average yearly pay for graduate program assistant in Chicago, IL is $47,100.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,600.00 and $48,900.00 per year, depending on experience, location, and employer.

What is a graduate program assistant?

Graduate Program Assistants are staff members who provide administrative and operational support to graduate programs within universities or colleges. Their responsibilities often include coordinating admissions processes, assisting students and faculty, managing records, organizing events, and ensuring compliance with institutional policies. They play a crucial role in maintaining smooth communication among students, faculty, and external departments, helping to create an efficient and supportive academic environment for graduate students.

How does a graduate program assistant typically collaborate with faculty and students in their daily work?

Graduate Program Assistants play a key liaison role, supporting both faculty and graduate students by coordinating schedules, managing program communications, and assisting with the administration of academic processes like admissions or thesis submissions. They often handle inquiries from students, organize program events, and ensure faculty have the resources needed for teaching and advising. Regular collaboration with academic advisors, department chairs, and administrative offices is essential to keep the program running smoothly and to address any issues promptly.

What is the difference between Graduate Program Assistant vs Research Assistant?

AspectGraduate Program AssistantResearch Assistant
Required CredentialsTypically a graduate student or recent graduateUsually a student or early-career professional with relevant skills
Work EnvironmentAdministrative settings, academic institutions, or program officesLaboratories, research centers, or field sites
Employer & Industry UsageUniversities, colleges, and educational programsResearch institutions, universities, and labs
Common Search & Comparison IntentUnderstanding program support roles in academiaResearch project involvement and technical tasks

The Graduate Program Assistant primarily handles administrative and program support tasks within academic settings, often requiring a background in education or related fields. In contrast, Research Assistants focus on supporting research projects, often requiring technical skills and familiarity with research methodologies. While both roles are common in academic environments, they serve different functions and skill sets.

What qualifications do you need to be a graduate program assistant?

A graduate program assistant typically needs a bachelor's degree and enrollment in a graduate program. Strong organizational, communication, and computer skills are also important, along with familiarity with office software and sometimes specific knowledge related to the field or department.

How much does a graduate program assistant get paid?

The salary for a graduate program assistant typically ranges from $12 to $20 per hour, depending on the institution, location, and level of experience. Some positions may also offer stipends or benefits, especially in research or academic settings.

What are the key skills and qualifications needed to thrive as a graduate program assistant, and why are they important?

To thrive as a Graduate Program Assistant, you need strong organizational skills, attention to detail, and a background in office administration, often supported by a bachelor's degree. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional communication, customer service, and problem-solving abilities help you effectively support students and faculty. These skills ensure efficient program operations, positive student experiences, and smooth coordination of academic activities.
What are the most commonly searched types of Graduate Program jobs in Chicago, IL? The most popular types of Graduate Program jobs in Chicago, IL are:
What are popular job titles related to Graduate Program Assistant jobs in Chicago, IL? For Graduate Program Assistant jobs in Chicago, IL, the most frequently searched job titles are:
What job categories do people searching Graduate Program Assistant jobs in Chicago, IL look for? The top searched job categories for Graduate Program Assistant jobs in Chicago, IL are:
What cities near Chicago, IL are hiring for Graduate Program Assistant jobs? Cities near Chicago, IL with the most Graduate Program Assistant job openings:
Graduate Program Assistant jobs near you
Infographic showing various Graduate Program Assistant job openings in Chicago, IL as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 3% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $47,100 per year, or $22.6 per hour.

Sports Science/Strength and Conditioning Graduate Assistant - Student Employment

Saint Xavier University

Chicago, IL • On-site

$20/hr

Full-time

Posted 8 days ago

Job description

Salary: $20.00 Hourly
Location : 3700 W. 103rd Street, Chicago, IL
Job Type: Student Employment - FWS Required
Job Number: 01550
Department: SONHS - Exercise Science and Sports and Fitness Administration - SE
Opening Date: 08/04/2026
Closing Date: Continuous
Summary
The graduate assistant (GA) for strength and conditioning will assist the head strength and conditioning coach in all
areas of athletic development. This will include, but is not limited to, the items listed within the responsibilities and
duties. The term of this position begins on August 1st and ends on May 31st or at the end of the academic year
outlined by the graduate program.
This student employment opportunity supports the development of skills aligned with the National Association of Colleges and Employers (NACE) Career Readiness Competencies. Through this role, students will strengthen the following competencies:
  • Communication: Students build communication skills by practicing clear, respectful, and professional verbal, written, and interpersonal communication in a workplace setting.
  • Critical Thinking: Students build critical thinking skills by applying judgment, solving problems, prioritizing tasks, maintaining accuracy, and using feedback to improve their work.
  • Professionalism: Students build professionalism by practicing dependability, accountability, confidentiality when applicable, workplace etiquette, and respectful service in a workplace setting.
  • Teamwork: Students build teamwork skills by collaborating with supervisors, staff, and peers to support department goals, assist others, and contribute to a positive work environment.

Essential Duties & Responsibilities
  • Implements and monitors sport-specific strength training programs and sport-specific speed, agility and
  • conditioning programs for teams and individual athletes
  • Oversees and executes athlete testing and monitoring, including data management and reporting.
  • Works in partnership with administration, coaching staff and athletic training staff to provide an integrated
  • program of injury prevention, performance training and nutritional planning
  • Monitors the weight room and safe lifting techniques of student-athletes when possible
  • Operate/oversee social media accounts for the strength and conditioning department
  • Meeting with potential student-athletes in the recruiting process
  • Performs related duties as assigned by the Head Strength and Conditioning Coach and Director of the graduate program in Exercise Science.

Qualifications
MUST BE A STUDENT AT SAINT XAVIER UNIVERSITY
Must be Federal Work Study Eligible
Must Include a Resume and Cover Letter
  • Bachelor's degree is required and full-time enrollment in a graduate program must meet eligibility requirements
  • for admission to Graduate Studies at Saint Xavier University
  • National certification preferred
  • Undergrad in exercise science or related field of study
  • Previous coaching experience preferred
  • Ability to demonstrate and teach Olympic lifts, running mechanics and change of direction mechanics
  • The candidate will possess a good work ethic, attention to detail, ability to manage sensitive and confidential
  • student information and a familiarity with Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Proficiency in social media is preferred
  • Strong communication skills are preferred
  • Upholds and supports the mission of Saint Xavier University

Description of Hours:
10 hours per week will be the time commitment to the MSES within the athletics department. Students who are GA's will be paid through the Federal Work Study program at an hourly rate.
Additional Expectations
We inspire success by working together to provide meaningful, personalized service in a spirit of excellence. SXU seeks candidates that deliver value-added services in a responsive, collaborative, effective, and respectful manner.
The University is committed to diversity and encourages applications from individuals with a wide variety of backgrounds and experiences. Saint Xavier University affirms its position as a Catholic institution, inspired by the heritage of the Sisters of Mercy, and asserts its rights to employ persons who subscribe to the mission, vision and core values of the University.
Saint Xavier University is an Equal Opportunity Employer that makes all decisions regarding recruitment, hiring, promotions and all other terms and conditions of employment without discrimination on the grounds of race, color, creed, sex, religion, national or ethnic origin, age, physical or mental disability, veteran status or other factors protected by law. Hiring decisions will be based on the bona fide occupational qualifications of each applicant.

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