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Graduate Program Assistant Jobs in Illinois (NOW HIRING)

Northwestern University

Program Assistant 3

Chicago, IL · On-site

$19.89 - $27.97/hr

Support the Program Administrator with miscellaneous projects in relation to Graduate Medical Education (Residency and Fellowships). Event planning, as needed for the department of Ophthalmology ...

Northwestern University

Program Assistant 2

Evanston, IL · On-site

$18.42 - $22.50/hr

... and MS graduate programs, provides general administrative support for the department including faculty, tracks office supply inventory and orders supplies, manages keys, packages and mail ...

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Graduate Program Assistant information

What is a graduate program assistant?

Graduate Program Assistants are staff members who provide administrative and operational support to graduate programs within universities or colleges. Their responsibilities often include coordinating admissions processes, assisting students and faculty, managing records, organizing events, and ensuring compliance with institutional policies. They play a crucial role in maintaining smooth communication among students, faculty, and external departments, helping to create an efficient and supportive academic environment for graduate students.

How does a graduate program assistant typically collaborate with faculty and students in their daily work?

Graduate Program Assistants play a key liaison role, supporting both faculty and graduate students by coordinating schedules, managing program communications, and assisting with the administration of academic processes like admissions or thesis submissions. They often handle inquiries from students, organize program events, and ensure faculty have the resources needed for teaching and advising. Regular collaboration with academic advisors, department chairs, and administrative offices is essential to keep the program running smoothly and to address any issues promptly.

What is the difference between Graduate Program Assistant vs Research Assistant?

AspectGraduate Program AssistantResearch Assistant
Required CredentialsTypically a graduate student or recent graduateUsually a student or early-career professional with relevant skills
Work EnvironmentAdministrative settings, academic institutions, or program officesLaboratories, research centers, or field sites
Employer & Industry UsageUniversities, colleges, and educational programsResearch institutions, universities, and labs
Common Search & Comparison IntentUnderstanding program support roles in academiaResearch project involvement and technical tasks

The Graduate Program Assistant primarily handles administrative and program support tasks within academic settings, often requiring a background in education or related fields. In contrast, Research Assistants focus on supporting research projects, often requiring technical skills and familiarity with research methodologies. While both roles are common in academic environments, they serve different functions and skill sets.

What qualifications do you need to be a graduate program assistant?

A graduate program assistant typically needs a bachelor's degree and enrollment in a graduate program. Strong organizational, communication, and computer skills are also important, along with familiarity with office software and sometimes specific knowledge related to the field or department.

How much does a graduate program assistant get paid?

The salary for a graduate program assistant typically ranges from $12 to $20 per hour, depending on the institution, location, and level of experience. Some positions may also offer stipends or benefits, especially in research or academic settings.

What are the key skills and qualifications needed to thrive as a graduate program assistant, and why are they important?

To thrive as a Graduate Program Assistant, you need strong organizational skills, attention to detail, and a background in office administration, often supported by a bachelor's degree. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional communication, customer service, and problem-solving abilities help you effectively support students and faculty. These skills ensure efficient program operations, positive student experiences, and smooth coordination of academic activities.
What are the most commonly searched types of Graduate Program jobs in Illinois? The most popular types of Graduate Program jobs in Illinois are:
What are popular job titles related to Graduate Program Assistant jobs in Illinois? For Graduate Program Assistant jobs in Illinois, the most frequently searched job titles are:
What job categories do people searching Graduate Program Assistant jobs in Illinois look for? The top searched job categories for Graduate Program Assistant jobs in Illinois are:
What cities in Illinois are hiring for Graduate Program Assistant jobs? Cities in Illinois with the most Graduate Program Assistant job openings:
Graduate Program Assistant jobs near you
Infographic showing various Graduate Program Assistant job openings in Illinois as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Graduate Assistant- Men's Gymnastics

Greenville University

Greenville, IL • On-site

Full-time

Re-posted 8 days ago

Job description

The Greenville University Men's Gymnastics program is seeking applicants for the appointment of Graduate Assistant Coach. This appointment begins June 1, 2026. This Graduate Assistant will be responsible for assisting in all aspects of the Men's Gymnastics program as well as secondary responsibilities assigned by the Athletic Director.
Compensation includes a stipend and a tuition waiver for a master's program at Greenville University.
To be eligible for the Graduate Assistant position, applicants must complete the graduate program application, receive provisional acceptance, and enroll in a Greenville University graduate program. This position is not eligible for visa sponsorship as all Greenville University Graduate Programs are offered online only.
Greenville University is a NCAA Division III institution, located outside of St. Louis. Greenville University is an evangelical Christian liberal arts college associated with the Free Methodist Church, whose faculty and staff affirm a Statement of Faith.
Areas of Responsibility:
  • Academic & Spiritual Mentorship: Support student-athletes' academic progress and lead team Bible studies or faith-based mentorship initiatives.
  • Coaching & Training: Assist in planning and leading practices and competitions.
  • Recruitment & Retention: Help identify and engage prospective student-athletes through emails, phone calls, letters, and social media.
  • Administrative Support: Manage team operations, maintain databases, and assist in fundraising, marketing, and community outreach.
  • Game Day & Event Management: Assist with athletic events, performances, and university-related activities as assigned by the Director of Athletics

Requirements
Qualifications/Requirements:
  • Bachelor's degree required and acceptance into a Greenville University Graduate Program
  • Strong leadership, communication, and organizational skills.
  • Commitment to Greenville University's Christian mission and values.

Preferred Qualifications/Requirements:
  • Previous coaching experience.
  • Strong leadership, communication, and organizational skills.
  • Commitment to Greenville University's Christian mission and values.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Greenville University's Mission:
Greenville University is liberal arts University that empowers students for lives of character and service through a transforming Christ-centered education. Our hiring practices reflect our commitment to be a Christ-centered institution.
GREENVILLE UNIVERSITY: The university is located 50 miles east of St. Louis in an attractive residential community of approximately 7,000 people. Greenville was founded in 1892 and is affiliated with the Free Methodist Church yet draws students from 40+ denominations. For additional information, please visit our website: www.greenville.edu .
Greenville University does not discriminate on the basis of race, color, age, sex, disability, family responsibilities, or national or ethnic origin, in employment opportunities, in keeping with applicable state and federal laws. In keeping with the mission of the institution, Greenville University seeks applicants with a strong commitment to the values and lifestyle of evangelical Christianity and who profess a personal relationship with Jesus Christ. As a Christian institution, we require faculty and staff to adhere to the University's Lifestyle statement and to enforce a religiously based code of conduct for all University employees. Women and minorities are encouraged to apply. Greenville University, as an educational institution affiliated with the Free Methodist Church USA, reserves the right to prefer employees on the basis of religion (Title VII, Sections 702-703, United States Civil Rights Act of 1964 as amended).

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