Graduate Program Coordinator Jobs in Illinois (NOW HIRING)

Georgetown University comprises two unique campuses in the nation's capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

The Graduate Program Coordinator is responsible for supporting the academic, administrative, operational, enrollment management, and strategic communication functions of assigned graduate programs within the College of Arts and Sciences. The Graduate Program Coordinator reports to the Department Chair and collaborates closely with faculty, university offices, students, alumni, and external stakeholders to advance program goals and operations.

This position serves as a key operational and strategic partner in managing the day-to-day functions of assigned programs, with responsibilities spanning enrollment management, admissions and merit aid administration, marketing and communications, student and faculty support, event coordination, and program operations. The incumbent designs and implements recruitment and yield strategies to support enrollment goals, manages admissions workflows and communications, and oversees digital outreach efforts including website management, social media, marketing materials, and public relations initiatives to raise program visibility and engagement. The role also requires awareness of financial policies, program expenditures, and the operational implications of budget-related decisions associated with events, financial aid, and other program activities.

In collaboration with the department's Business Manager and Administrative Coordinator, the Graduate Program Coordinator also supports academic and administrative operations by coordinating course scheduling and registration processes, assisting with program assessment and reporting, supporting research and student engagement activities, and ensuring compliance with university policies and procedures. In addition, the position plans and executes special events such as orientations, commencement activities, academic programming, alumni engagement events, and recruitment initiatives while monitoring budgets and operational logistics.

The role requires strong collaboration, organizational, communication, analytical, and project management skills, as well as the ability to manage multiple priorities in a dynamic academic environment. Duties may also include broader program support functions related to alumni relations, community development, and other operational needs as assigned by program leadership.

Work Interactions

This position reports to the Department Chair and works closely with the department's Business Manager and Administrative Coordinator, faculty, and alumni. The incumbent will call, email, and meet with prospective students. They will work closely with all functional areas within the College Dean's Office staff as well as prospective students, current students, alumni, vendors/suppliers, industry connections, and many other audiences. The incumbent will liaise with other Georgetown University offices such as Graduate Admissions, University Registrar, Office of Global Services, Student Financial Services and Financial Affairs and other academic units.

The incumbent should demonstrate a proactive and adaptable approach to their work, remaining responsive to the evolving needs of the program and university community.

Requirements and Qualifications

• Bachelor's degree required.

• 2-3 years of relevant experience, preferably in higher education.

• Commitment to student success as part of an equitable and diverse community.

• Working knowledge of enrollment management and admissions best practices.

• Exceptional communication skills in writing, editing, public speaking, and customer service.

• Strong analytical, financial, and documentation skills; experience using data to understand historical trends to drive and support decision making, linking strategies to outcomes.

• A self-starter with a proven ability to collaborate and develop best-in-class business models, systems, and procedures to support an exceptional student experience.

• Events management experience.

• An ability to understand the nuanced needs and characteristics of this specialized academic program, and the ability to authentically articulate the unique opportunities and value.

• Understanding of social media and emerging media tools to utilize in recruitment and branding of the program.

• Organized, and proactive; highly responsive, flexible, and adaptable.

• Technical aptitude and the ability to pick up new technology quickly.

• Understanding of appropriate and confidential communication, file management, and storage.

Required Applications Proficiency

• Google Apps

• WordPress or other web editing tools

• Adobe Suite (Acrobat, Photoshop, Illustrator, InDesign, and Premier Pro)

Work Mode Designation

This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Cover letter and resume required for consideration.

Pay Range:

The projectedsalary or hourly pay range for this position which represents the full range of anticipated compensation is:

Compensation is determined by a number of factors including, but not limited to, the candidate's individual qualifications, experience, education, skills, and certifications, as well as the University's business needs and external factors.

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resumefor each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at (202) 687-4798 or oeoc@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.