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Graduate Program Coordinator Jobs in Illinois (NOW HIRING)

University of Utah

Graduate Student Coord II

Campus, IL · On-site

May assign course-work for specific programs of study. * May provide curriculum feedback at the ... Processes graduate school applications and coordinates with graduate committees with any interview ...

University of Utah

Graduate Student Coord II

Campus, IL · On-site

May assign course-work for specific programs of study. * May provide curriculum feedback at the ... Processes graduate school applications and coordinates with graduate committees with any interview ...

University of Utah

Graduate Student Coord I

Campus, IL · On-site

Details Open Date 07/29/2026 Requisition Number PRN45754B Job Title Graduate Student Coord I ... This position combines student onboarding, advising, program operations, event coordination, and ...

University of Utah

Graduate Student Coord I

Campus, IL · On-site

Details Open Date 07/29/2026 Requisition Number PRN45754B Job Title Graduate Student Coord I ... This position combines student onboarding, advising, program operations, event coordination, and ...

University of Utah

Graduate Student Coord I

Campus, IL · On-site

Details Open Date 07/29/2026 Requisition Number PRN45754B Job Title Graduate Student Coord I ... This position combines student onboarding, advising, program operations, event coordination, and ...

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Graduate Program Coordinator information

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$27.6K

$53.3K

$92.1K

How much do graduate program coordinator jobs pay per year?

As of Aug 9, 2026, the average yearly pay for graduate program coordinator in Illinois is $53,264.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,700.00 and $60,100.00 per year, depending on experience, location, and employer.

How does a graduate program coordinator typically collaborate with faculty and students to ensure program success?

A Graduate Program Coordinator acts as a central point of contact, working closely with faculty to organize course offerings, schedule meetings, and communicate program requirements. They support students by providing guidance on academic policies, assisting with registration, and facilitating communication between students and faculty advisors. Regular collaboration is key to addressing student concerns, implementing curriculum changes, and ensuring smooth program operations. This role often requires balancing administrative duties with interpersonal communication to foster a supportive academic environment.

Is it hard to be a graduate program coordinator?

Being a graduate program coordinator involves managing multiple responsibilities such as student support, program administration, and communication with faculty, which can be demanding but manageable with strong organizational and communication skills. Familiarity with database management tools and attention to detail are also important for success in this role.

What is the difference between Graduate Program Coordinator vs Internship Coordinator?

AspectGraduate Program CoordinatorInternship Coordinator
Required CredentialsBachelor's degree; often a master's preferredBachelor's degree typically sufficient
Work EnvironmentHigher education institutions, universitiesUniversities, colleges, or corporate training programs
Employer & Industry UsageAcademic institutions managing graduate programsOrganizations coordinating internship placements
Common Search & Comparison IntentUnderstanding roles in graduate educationManaging internship programs and student placements

The main difference is that a Graduate Program Coordinator focuses on managing graduate-level programs within academic institutions, while an Internship Coordinator handles internship placements for students or interns. Both roles require strong organizational skills and communication, but they serve different educational or organizational levels.

What are the key skills and qualifications needed to thrive as a graduate program coordinator, and why are they important?

To thrive as a Graduate Program Coordinator, you need strong organizational skills, attention to detail, and knowledge of academic policies, often supported by a bachelor's degree and experience in higher education administration. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional interpersonal skills, problem-solving abilities, and effective communication set standout coordinators apart. These skills ensure smooth program operations, positive student experiences, and compliance with institutional and accreditation requirements.

What is a graduate program coordinator?

A Graduate Program Coordinator is an administrative professional who supports the operations of graduate-level academic programs at a college or university. Their responsibilities typically include assisting students with program requirements, managing admissions processes, coordinating course schedules, and serving as a liaison between students, faculty, and administration. They play a crucial role in ensuring that graduate students have the information and resources they need to successfully complete their programs. Graduate Program Coordinators may also help with event planning, student orientation, and maintaining academic records. Their work helps ensure the smooth functioning of graduate programs and contributes to a positive student experience.
What are the most commonly searched types of Graduate Program jobs in Illinois? The most popular types of Graduate Program jobs in Illinois are:
What are popular job titles related to Graduate Program Coordinator jobs in Illinois? For Graduate Program Coordinator jobs in Illinois, the most frequently searched job titles are:
What job categories do people searching Graduate Program Coordinator jobs in Illinois look for? The top searched job categories for Graduate Program Coordinator jobs in Illinois are:
What cities in Illinois are hiring for Graduate Program Coordinator jobs? Cities in Illinois with the most Graduate Program Coordinator job openings:
Graduate Program Coordinator jobs near you
Infographic showing various Graduate Program Coordinator job openings in Illinois as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $53,264 per year, or $25.6 per hour.

Graduate Student Coord II

University of Utah

Campus, IL • On-site

Full-time

Retirement

Re-posted 26 days ago

University Of Utah rating

7.2

Company rating: 7.2 out of 10

Based on 159 frontline employees who took The Breakroom Quiz

383rd of 617 rated colleges and universities

Job description

Details
Open Date 08/03/2026 Requisition Number PRN45796B Job Title Graduate Student Coord II Working Title Graduate Student Coord II Career Progression Track E Track Level FLSA Code Professional Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary
Monday - Friday 8am - 5pm during initial 6 months. After 6 months subject to review with possibility of one remote work day per week.
VP Area Academic Affairs Department 00065 - Elect & Computer Engineering Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 45,450 to 50,000 Close Date 10/30/2026 Priority Review Date (Note - Posting may close at any time) Job Summary
With moderate institutional and departmental knowledge, this position works within a graduate program(s) to coordinate a diverse population of students regarding their academic planning and progress.

This position will assist the University in promoting a climate of respect that cultivates and sustains transformative practices by forging spaces of possibility where people feel safe, valued, welcomed, and respects all students in their quest for individual success through graduate degree programs.
Responsibilities
  1. Performs administrative tasks to support graduate students. Activities include, but not limited to, record-keeping, program of study coordination, scheduling, course-planning, graduation tracking.
  2. Actively participates in campus-based professional development communities, including but not limited to GAPA or other relevant campus-based organizations that directly impact their position. Duties include sub-committee participation.
  3. Collects and disseminates information to students, faculty and departments about changes in degree requirements or University policies and adjusts advising strategies as appropriate.
  4. May participate in search committees for new hires in department, including both staff and faculty roles.
  5. Participates in programming communities for students within their area. Including, but not limited to activities such as overseeing a mentoring program, student organization, etc.
  6. Advises on graduate committee development. May assign course-work for specific program of study.
  7. Provides curriculum feedback at the program level. May submit department curriculum changes to university-wide curriculum tracking.
  8. Power user for University-wide application review platforms. Coordinate and organize admission portfolios for graduate committees.
  9. Participates in recruitment activities for potential graduate student candidates. Processes graduate school applications and coordinates with graduate committees with any interview processes.
  10. Acts in partnership with faculty to coordinate scheduling exams, or defenses. Assists students with developing a working relationship with faculty in the assigned program.
  11. Participates in events management related to graduate programs, graduate student orientation, graduate conferences, and professional development events.
  12. With increased institutional knowledge, acts as a resource for graduate student roles and is a liaison between the department and the Graduate School on campus.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications
Bachelor's degree or equivalency (one year of education can be substituted for two years of related work experience).
2 years' of related experience.

Demonstrated human relations and effective communication skills

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences Type Benefited Staff Special Instructions Summary Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah NonDiscrimination page.
Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

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About University of Utah

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The University of Utah is the state’s flagship institution of higher education, with 18 schools and colleges, more than 100 undergraduate majors and graduate programs, and an enrollment of more than 38,000 students. It is a member of the Association of American Universities—an invitation-only, prestigious group of 71 leading research institutions. The U is advancing a new national model for higher education that delivers societal impact through education, research, health care, and community service, while making social, economic, and cultural contributions that improve lives across Utah and around the world.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Salt Lake City, UT, US

Year founded

1850

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