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Graduate Program Assistant Jobs in Illinois (NOW HIRING)

Northwestern University

Program Assistant 1

Chicago, IL · On-site

$17.05 - $21.31/hr

Supports the administrative activities of the Office of Graduate Medical Education (GME). GME is ... The Program Assistant engages with multiple members of the GME team to help ensure timely and ...

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Graduate Program Assistant information

What is a graduate program assistant?

Graduate Program Assistants are staff members who provide administrative and operational support to graduate programs within universities or colleges. Their responsibilities often include coordinating admissions processes, assisting students and faculty, managing records, organizing events, and ensuring compliance with institutional policies. They play a crucial role in maintaining smooth communication among students, faculty, and external departments, helping to create an efficient and supportive academic environment for graduate students.

How does a graduate program assistant typically collaborate with faculty and students in their daily work?

Graduate Program Assistants play a key liaison role, supporting both faculty and graduate students by coordinating schedules, managing program communications, and assisting with the administration of academic processes like admissions or thesis submissions. They often handle inquiries from students, organize program events, and ensure faculty have the resources needed for teaching and advising. Regular collaboration with academic advisors, department chairs, and administrative offices is essential to keep the program running smoothly and to address any issues promptly.

What is the difference between Graduate Program Assistant vs Research Assistant?

AspectGraduate Program AssistantResearch Assistant
Required CredentialsTypically a graduate student or recent graduateUsually a student or early-career professional with relevant skills
Work EnvironmentAdministrative settings, academic institutions, or program officesLaboratories, research centers, or field sites
Employer & Industry UsageUniversities, colleges, and educational programsResearch institutions, universities, and labs
Common Search & Comparison IntentUnderstanding program support roles in academiaResearch project involvement and technical tasks

The Graduate Program Assistant primarily handles administrative and program support tasks within academic settings, often requiring a background in education or related fields. In contrast, Research Assistants focus on supporting research projects, often requiring technical skills and familiarity with research methodologies. While both roles are common in academic environments, they serve different functions and skill sets.

What qualifications do you need to be a graduate program assistant?

A graduate program assistant typically needs a bachelor's degree and enrollment in a graduate program. Strong organizational, communication, and computer skills are also important, along with familiarity with office software and sometimes specific knowledge related to the field or department.

How much does a graduate program assistant get paid?

The salary for a graduate program assistant typically ranges from $12 to $20 per hour, depending on the institution, location, and level of experience. Some positions may also offer stipends or benefits, especially in research or academic settings.

What are the key skills and qualifications needed to thrive as a graduate program assistant, and why are they important?

To thrive as a Graduate Program Assistant, you need strong organizational skills, attention to detail, and a background in office administration, often supported by a bachelor's degree. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional communication, customer service, and problem-solving abilities help you effectively support students and faculty. These skills ensure efficient program operations, positive student experiences, and smooth coordination of academic activities.
What are the most commonly searched types of Graduate Program jobs in Illinois? The most popular types of Graduate Program jobs in Illinois are:
What are popular job titles related to Graduate Program Assistant jobs in Illinois? For Graduate Program Assistant jobs in Illinois, the most frequently searched job titles are:
What job categories do people searching Graduate Program Assistant jobs in Illinois look for? The top searched job categories for Graduate Program Assistant jobs in Illinois are:
What cities in Illinois are hiring for Graduate Program Assistant jobs? Cities in Illinois with the most Graduate Program Assistant job openings:
Graduate Program Assistant jobs near you
Infographic showing various Graduate Program Assistant job openings in Illinois as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Graduate Assistant, Women's Lacrosse

Elmhurst University

Elmhurst, IL • On-site

$5.6K/mo

Temporary

Re-posted 8 days ago

Job description

GRADUATE ASSISTANTSHIP OVERVIEW
Elmhurst University welcomes applications for a graduate assistantship in the 2026-2027 academic year, which is renewable for the 2027-2028 academic year. This is a student position. Interested applicants will need to submit an application for admission into a degree-granting graduate program at elmhurst.edu/graduatestudies and be accepted before becoming eligible for consideration for a graduate assistant position that correlates with their area of study.
Graduate assistants at Elmhurst University may be hired for a full tuition waiver based on 20 hours of service per week. Graduate assistants also receive a stipend while they are working, paid bi-weekly, in support of their continued education. Graduate assistants participate in their assistantships during the Fall and Spring terms at minimum, and may be required to participate during January and/or Summer terms.
Eligible Graduate Programs: Master of Business Administration, M.A. in Industrial/Organizational Psychology.
Weekly Hours: 20
Tuition Waiver: Full
Stipend: $5,625 per academic year ($625 per month between September and May).
Terms: Fall 2026, January 2027, and Spring 2027; renewable for the 2027-2028 academic year.
ASSISTANTSHIP SUMMARY
Aids the Head Coach in planning, organizing, and evaluating all phases of a competitive intercollegiate women's lacrosse program. Understands the role of NCAA and Division III athletics in the educational process and aids in the recruitment of student-athletes, which will reflect and represent the quality of Elmhurst University.
Special Notations
Offers for this position are conditional upon acceptance into one of the above noted graduate programs at Elmhurst University. Graduate students must maintain full-time enrollment in their graduate program in order to maintain a graduate assistantship.
Graduate assistants in the athletic department must possess a commitment and responsibility for adhering to all rules and regulations of Elmhurst University, the CCIW, and the NCAA. They must cooperate with and furnish the NCAA, the CCIW, and/or Elmhurst University with truthful and complete information concerning involvement in or knowledge of rules violations. Any person who is found in violation of NCAA regulations shall be subject to disciplinary or correction actions as set forth in the provisions of the NCAA enforcement procedures, including suspension without pay or termination for significant or repeated violations.
Responsibilities
  • Aids the Head Coach in the organization and operation of an effective and competitive women's lacrosse program.
  • Assists the Head Coach in the coordination of recruitment of student-athletes.
  • Maintains and updates a sufficient inventory of equipment. Oversees the issuing and collecting of all equipment, uniforms, supplies, and materials.
  • Coordinates all team travel arrangements for the program.
  • Attends all pre-season conditioning and non-traditional season practices for the Women's Lacrosse Program. Attends and participates in all team planning sessions with coaching staff.
  • Aids in the planning, organizing, and executing of all in-season practice sessions for Women's Lacrosse.
  • Conducts on-field coaching during intercollegiate contests as set by the Head Coach.
  • Develops and carries out fundraising projects when appropriate.
  • Works closely with the Head Coach and Director of Athletic Communications (DAC) pertaining to all media relations. Provides information for the promotional needs of game programs, team media guides, recruiting brochures and other publications.
  • Responsible for reporting to the media (DAC) all scores, statistics, and game results when competing on the road.
  • Demonstrates a working knowledge of Elmhurst University, NCAA, CCIW and rules and regulations and adheres to NCAA Compliance Regulations.
  • Endorses and supports other sports within the Athletic Department as outlined by the Director of Athletics in roles such as transportation or game management assistance.
  • Endorses and supports other areas within Student Affairs including attendance at all meetings.
  • Interacts with all other University constituencies and actively participates in their events.

Other Responsibilities
  • Demonstrates a strong commitment to continuous improvement.
  • Supports the University's mission, vision, and values.
  • Supports the Athletic Department and the University's commitment to supporting students from all backgrounds.
  • Performs other duties as assigned.

Requirements
Minimum Qualifications
  • Bachelor's degree.

Preferred Qualifications
  • Previous teaching experience.
  • Familiarity with Division III athletics.
  • Recruiting skills and interest.
  • Knowledge of NCAA rules and regulations.

Working Conditions/Physical Requirements
The essential functions of this position are primarily performed in a variety of indoor and outdoor facilities, with regular exposure to varying weather conditions, including extended periods of extreme heat and cold. Work requires frequent districtwide, statewide, and out-of-state travel for recruiting or attending athletic competitions. Required abilities include walking, navigating uneven or slippery surfaces, bending, kneeling, and standing for extended periods; may require lifting and transporting equipment in excess of 50 pounds frequently and up to 100 pounds occasionally; and using fine motor skills to operate and maneuver a range of athletic or training equipment. Qualified applicants who can perform the essential functions of this position with or without reasonable accommodations will be considered.
Benefits
An overview of Elmhurst University benefits is available here.

Apply