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As Executive Assistant II, you will manage complex logistical, project, and administrative duties for the Executive Vice President & GM - Electrical & Electronic Solutions (EVP & GM), including research and presentation preparation, Board support, travel and event logistics, and meeting and calendar management. You will work with the Executive Leadership Team and partner with the Administration Team across the organization as needed and may train or supervise clerical staff. This role requires discretion, confidentiality, and familiarity with the organization's operations, procedures, people, and technical/business terminology.
Responsibilities
• Proactively manage the EVP's priorities across senior leadership, staff, external partners, field commitments, and the Board of Directors
• Align and triage incoming requests to ensure effective planning and execution
• Apply project management practices, as needed, to track and advance ongoing initiatives
• Maintain systems and tools to support effective EVP outreach and meeting management
• Oversee internal and external communications on behalf of the EVP, including drafting and proofreading correspondence
• Coordinate Senior Leadership Team meetings and Board-related activities and materials
• Plan and execute logistics for meetings, events, conferences, and travel (onsite and offsite)
• Maintain accurate and up to date EVP contact databases
• Manage the EVP's calendar, including screening and prioritizing meeting requests
• Prepare and communicate clear travel itineraries and related documentation
• Coordinate timely expense reporting and reconciliation for the EVP
• Develop and/or edit PowerPoint presentations for EVP speaking engagements, including visual representation of key concepts
• Prepare, edit, and format reports and other materials, as needed
• Conduct research in support of presentations, meetings, and special projects
• Provide general administrative support and complete additional projects as needed
Qualifications
• High school diploma or equivalent required; associate degree or college diploma preferred
• Minimum of 5 years of administrative management experience; 7 years preferred
• Strong interpersonal and relationship-management skills
• Proven ability to manage confidential information with professionalism
• Highly effective at managing multiple priorities in a fast paced environment
• Excellent written and verbal communication skills with internal and external stakeholders, including senior leaders and board members
• Demonstrated ability to manage complex projects and coordinate across initiatives to ensure timely follow-through
• Exceptional attention to detail and commitment to accuracy
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook and internet-based tools
• Resourceful, proactive, dependable, and able to exercise sound judgment and discretion
• Willingness and ability to travel up to 25%
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About Us
This amount is what we reasonably believe we will pay for the position; however, offer amounts may vary based on factors such as geographic location, relevant education, experience, qualifications, skills, shift, or any collective bargaining agreements.
For eligible positions, compensation may include participation in a bonus or sales incentive plan, subject to the terms and conditions of the applicable plan documents. For certain sales roles, Wesco also offers a commission structure that provides additional compensation based on sales results, as defined by the applicable commission plan.
In addition, Wesco offers a benefits program for eligible employees, which may include paid time off, medical, dental, and vision coverage, and retirement savings plans. Additional details about benefits are available here.
About the Team
At Wesco, we build, connect, power and protect the world. As a leading provider of business-to-business distribution, logistics services and supply chain solutions, we create a world that you can depend on.
Our Company's greatest asset is our people. Wesco is committed to fostering a workplace where every individual is respected, valued, and empowered to succeed. We promote a culture that is grounded in teamwork and respect. With a workforce of over 20,000 people worldwide, we embrace the unique perspectives each person brings. Through comprehensive benefits and active community engagement, we create an environment where every team member has the opportunity to thrive.
Learn more about Working at Wesco here and apply online today!
Founded in 1922 and headquartered in Pittsburgh, Wesco is a publicly traded (NYSE: WCC) FORTUNE 500® company.
Wesco International, Inc., including its subsidiaries and affiliates ("Wesco") provides equal employment opportunities to all employees and applicants for employment. Employment decisions are made without regard to race, religion, color, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, or other characteristics protected by law. US applicants only, we are an Equal Opportunity Employer.
Los Angeles Unincorporated County Candidates Only: Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.
This posting is for a current, active vacancy intended for immediate hire.