General Contractor Assistant Jobs in Virginia (NOW HIRING)

Candidates must be authorized to work in the United States without the need for current or future visa sponsorship.

Position Summary:
The Construction Assistant is a full-time, hourly, non-exempt administrative role that supports Construction Project Managers and the Construction Administration team with new store openings, remodels, conversions, rebuilds, and special projects. This position follows established processes to prepare requisitions and purchase orders, track deliveries, maintain project documentation, support vendor and contractor communications, and escalate issues for resolution. The role serves as a front-line contact for vendors, general contractors, and internal Family Dollar teams.

Key Responsibilities:

Project & Administrative Support
Support Construction Project Managers with administrative and order-processing tasks for assigned new store, remodel, conversion, rebuild, and special projects.
Organize project details, checklists, emails, and follow-up items in a high-volume construction environment.
Manage and prioritize routine email, phone, and system communications, including a high volume of daily requests.
Assist with onboarding checklists and basic process guidance for vendors, general contractors, and internal partners.

Vendor & Delivery Coordination
Serve as first-line contact for routine contractor and vendor questions about delivery dates, traffic, or delivery issues, shortages, damages, and reorders.
Communicate delivery changes, material issues, and project impacts to Construction Project Managers or supervisors.
Support vendor setup and compliance-document collection in approved systems.

Purchase Order & Invoicing Support
Prepare and process vendor requisitions, purchase orders, change orders, backorders, accruals, and material chargebacks.
Code requisitions to the correct accounting unit, project, and cost category and check entries for completeness and accuracy.
Track purchase order progress, invoice status, delivery logs, and backup documentation; escalate discrepancies promptly.
Maintain familiarity with fixture types, vendors, and project ordering requirements.

Bid, Memo & Project Documentation
Create, distribute, and track bid forms and project documents for general contractors; assist with submission tracking and variance reporting.
Support general contractor access to bidding tools and enter approved bids and pricing into project systems.
Create and distribute construction memos, urgent change notices, site schedules, and project updates.

Tenant Allowance & Lease Support
Prepare tenant allowance reimbursement requests and letters with backup documentation for manager and legal review.
Track landlord correspondence, reimbursement submissions, receipts, and overdue items; notify appropriate departments when follow-up is needed.
Review lease information as assigned for tenant allowances, reimbursements, expansions, closures, or tenant improvements.

Reporting & Records Management
Maintain project checklists, department logs, shared folders, vendor and general contractor listings, and regional assignment records.
Mark projects complete when stores open and assists with new store announcements and facility setup steps as assigned.
Scan, file, and distribute close-out, billing, and project packages per audit, retention, and compliance standards.

Minimum Qualifications:
High school diploma or GED required.
2+ years of administrative, construction administration, project coordination, facilities support, retail support, or related experience.
Minimum typing speed of 45 words per minute.
Proficiency with Microsoft Office, especially Outlook, Excel, and Word, and ability to learn web-based and enterprise systems.
Strong business writing, phone, and interpersonal communication skills.
Ability to prioritize multiple tasks, manage high-volume communications, and meet deadlines in a fast-paced environment.
Detail-oriented and organized, with the ability to follow established processes and recognize when issues should be escalated.
Professional, team-oriented approach with the ability to work independently and read basic floor plans, layouts, or project documentation.

Preferred Qualifications:
Experience in construction administration, retail construction, facilities, commercial development, or general contracting support.
Experience using Ariba, Accruent/SLM, Lawson, Lucernex, or similar purchasing, project, or real estate systems.
Familiarity with purchase orders, change orders, accruals, tenant allowances, close-out documentation, AIA contract formats, or CSI division codes.

Family Dollar is anequal opportunity employer and committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, and makeall employment decisions without regard to any protected status. We are committed tocomplying withthe Americans with Disabilities Act (ADA) and providing reasonableaccommodations to qualified individuals with disabilities.