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Fund Operations Manager Jobs in Ontario (NOW HIRING)

BMO Financial

Produces quarterly reporting on manager attribution and actively participates in the production of ... Supports the note approval inbox by working with BMO Nesbitt Burns Mutual Fund/Operation teams to ...

IFDS

Business Operations Unit Manager

Toronto, ON · On-site

... operations * Assist with the management of daily and monthly reporting as required ... Handles telephone and written inquiries from the fund company regarding operating policies and ...

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Fund Operations Manager information

What is a fund operations manager?

Fund Operations Managers are professionals responsible for overseeing the day-to-day administrative and operational activities of investment funds. Their duties typically include managing fund accounting, trade settlements, compliance, reporting, and liaising with custodians and service providers. They ensure that all transactions are processed accurately and in accordance with regulatory requirements. Fund Operations Managers play a crucial role in ensuring the smooth functioning and integrity of investment funds, supporting portfolio managers and investors alike.

How does a fund operations manager typically collaborate with portfolio managers and other internal teams?

A Fund Operations Manager works closely with portfolio managers, compliance, accounting, and investor relations teams to ensure smooth fund operations. This involves coordinating trade settlements, ensuring accurate NAV calculations, and facilitating information flow between departments. They often serve as a bridge, translating operational needs into actionable steps for front-office and back-office teams, and play a key role in resolving discrepancies or operational issues quickly. Effective communication and collaboration are essential for maintaining fund performance and regulatory compliance.

What are the key skills and qualifications needed to thrive as a fund operations manager, and why are they important?

To thrive as a Fund Operations Manager, you need strong analytical abilities, attention to detail, and a solid understanding of financial instruments, accounting, and regulatory compliance, typically supported by a degree in finance or a related field. Familiarity with fund accounting software, trade settlement systems, and knowledge of industry regulations like SEC or AIFMD is essential, and certifications such as CFA or CAIA can be advantageous. Excellent organizational skills, problem-solving, and effective communication are critical soft skills for managing teams and collaborating with stakeholders. These competencies ensure accurate fund administration, risk mitigation, and efficient operations in a highly regulated environment.

What is the difference between Fund Operations Manager vs Fund Accountant?

AspectFund Operations ManagerFund Accountant
Primary RoleOversees daily fund operations, manages processes, and ensures compliance across multiple functions.Prepares financial statements, maintains accounting records, and ensures accurate fund valuation.
Required CredentialsTypically requires a finance or accounting degree; certifications like CFA or CPA are common.Usually requires an accounting degree; CPA certification is often preferred.
Work EnvironmentWorks in asset management firms, hedge funds, or private equity firms, focusing on operational efficiency.Works in accounting firms or finance departments, focusing on financial reporting and compliance.

The Fund Operations Manager and Fund Accountant roles share common credentials and industry settings but differ in scope. The manager oversees broader operational functions, while the accountant focuses on financial record-keeping and reporting. Both roles are essential in fund management but serve distinct functions within the investment process.

What are popular job titles related to Fund Operations Manager jobs in Ontario?

For Fund Operations Manager jobs in Ontario, the most frequently searched job titles are:

What job categories do people searching Fund Operations Manager jobs in Ontario look for?

The top searched job categories for Fund Operations Manager jobs in Ontario are:

What cities in Ontario are hiring for Fund Operations Manager jobs?

Cities in Ontario with the most Fund Operations Manager job openings:

Fund Operations Manager jobs near you
Infographic showing various Fund Operations Manager job openings in Ontario as of August 2026, with employment types broken down into 84% Full Time, 14% Part Time, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Branch Administrator

Insurance Talent Group

Mississauga, ON • On-site

$50K - $62K/yr

Full-time

Posted 22 days ago

Job description

Branch Administrator
Full-Time  |  Branch Operations  |  Reports to Branch Manager  |  Mississauga, ON
$50,000-$55,000
 
Position Summary
The Branch Administrator supports the efficient, accurate, and compliant operation of a mutual fund branch. The role provides administrative, operational, compliance, transaction-processing, and advisor-service support to the Branch Manager, mutual fund and segregated fund representatives, life insurance advisors, and Head Office departments.
The successful candidate will have experience in a mutual fund dealer back-office environment, with strong preference given to candidates with hands-on VieFUND experience. The role calls for sound judgment, attention to detail, confidentiality, and the ability to manage multiple priorities in a regulated financial-services environment.
 
Key Responsibilities
Branch Administration and Advisor Support
  • Provide day-to-day administrative and operational support to the branch, advisors, and Head Office departments.
  • Act as a primary administrative resource for mutual fund representatives, segregated fund representatives, and life insurance advisors.
  • Respond professionally to inquiries from advisors, clients, fund companies, carriers, and Head Office, and maintain ownership of requests through resolution.
Client Onboarding and Account Administration
  • Assist with opening new client accounts and confirm that documentation is complete, accurate, signed, and compliant.
  • Verify and maintain Know Your Client information and process account maintenance requests.
  • Confirm client identification meets anti-money laundering requirements and maintain secure electronic client records.
Transaction Processing and New Business
  • Process or support mutual fund purchases, redemptions, switches, transfers, and systematic transactions within deadlines.
  • Monitor settlements and trade confirmations, investigate discrepancies, and follow up with fund companies as required.
  • Support new business submission, segregated fund and insurance applications, and follow-up with carriers and fund companies.
  • Support MyPortfolio requests, CERTS assistance, Learnedly usage, and FundServ NIGO communications.
Compliance, Reporting, and Recordkeeping
  • Review documentation for completeness and accuracy before submission or approval.
  • Assist with compliance monitoring, Business Activities Disclosures, and recurring compliance reports.
  • Prepare compliance and operational reports and organize supporting documentation for branch audits and reviews.
  • Maintain branch records in accordance with regulatory, legal, and firm retention requirements.
Systems, Onboarding, and Offboarding
  • Manage advisor system access across VieFUND, WealthServ, MyPortfolio, CERTS, Learnedly, and DocuSign.
  • Coordinate onboarding of new advisors, including documentation, system access, orientation, and 90-day check-ins.
  • Coordinate advisor departures, representative code updates, and removal of system access.
Qualifications
Required
  • Two to three years of experience in financial services, ideally in a mutual fund dealer back-office or branch role.
  • Working knowledge of mutual fund operations, transaction processing, account administration, and regulatory requirements.
  • Strong organizational skills, attention to detail, and ability to manage competing deadlines.
  • Clear, professional written and verbal communication and a strong client- and advisor-service orientation.
  • Proficiency with Microsoft Word, Excel, Outlook, and Teams.
Preferred
  • Hands-on experience with VieFUND; familiarity with WealthServ, FundServ, DocuSign, Learnedly, MyPortfolio, and CERTS.
  • Completion of the IFIC course or the Canadian Securities Course (CSC).
  • Experience supporting segregated fund and life insurance business.
  • Knowledge of CIRO, anti-money laundering, and KYC requirements.