Posting DetailsPosition Information
Fiscal Year 2025-2026
Position Title Academic Systems Assistant, SAP Academic Affairs
Classification Title Staff Assistant
Department SAAP Academic Affairs
Posting Number P260089
Posting Link https://www.ubjobs.buffalo.edu/postings/62247
Employer State
Bargaining Unit 08
Position Type UUP Professional
Professional Appointment Term Term
Salary Grade SL2
Posting Detail Information
Position SummaryThe School of Architecture and Planning at the University at Buffalo - The State University of New York invites applications for an
Academic Systems Assistant.
The
School of Architecture and Planning, with approximately 50 full-time faculty members and 680 students, is home to the Department of Architecture and the Department of Urban and Regional Planning, offering a variety of undergraduate and graduate student programs.
The Academic Systems Assistant will be part of a team of two cross-trained Staff Assistants providing critical academic operations support in areas of admissions, enrollment, program assessment, customer service, and organization of activities that enhance the student and faculty experience.
Responsibilities specific to this position will include, but not limited to:
- Work with faculty and departmental leadership to create course schedules with minimal or no conflicts within cohorts.
- Work with internal stakeholders on logistics related to course offerings and room scheduling.
- Compiling documentation for the University's assessment report and related accreditation reports.
- Support and participate in student recruitment activities.
Responsibilities shared amongst the Staff Assistant team will include, but not limited to:
- Providing attentive customer service to both external and internal parties.
- Coordinating and fulfilling tasks on behalf of faculty in support of their instruction and related objectives.
- Provide support for programs and activities for a variety of school events, including orientation and commencement. Event support may occasionally require availability outside of typical business hours.
- Providing administrative support for leadership in the departments of Architecture, Planning, and Academic Affairs
The Staff Assistant may also be cross trained on the responsibilities of the other Staff Assistant on the team to provide support as needed for the following:
- Graduate admissions application processing.
- Planning and organization of school events, including orientation and school traditions.
- Purchasing and tracking expenses from departmental budgets.
- Supporting school recognition initiatives such as awards ceremonies and other events that celebrate student accomplishments.
Learn more:- Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
- Being a part of the University at Buffalo community.
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Minimum Qualifications - Bachelor's degree
- Strong oral and written communication skills
- Ability to learn and adapt to new computer applications
- Ability to work well with people from diverse backgrounds
Preferred Qualifications - Demonstrated ability in organization and planning
- Professional experience providing academic support at a university or similar academic setting
- Knowledge and experience with UB academic systems (Slate, Peoplesoft, SIRI)
Prodig+Executive PositionPhysical DemandsDriving Requirements This position does not drive a university owned vehicle
Salary Range $51,261
Additional Salary InformationJob Type Full-Time
Campus South Campus
Posting AlertsSpecial Instructions SummaryAdditional InformationIs a background check required for this posting? No
Background Check NotificationContact Information
Contact's Name Ashley Claypool
Contact's Pronouns She/her/hers
Contact's Title Director of HR and Finance
Contact's Email arbuchol@buffalo.edu
Contact's Phone 716-829-5595
Posting Dates
Posted 05/01/2026
Deadline for Internal Applicants 05/15/2026
Deadline for External Applicants Open Until Filled
Date to be filled 07/01/2026
References
Number of References Required 3
Reference Cutoff DateInstructions to Applicant