Kashrus Billing Assistant
New York, NY · Hybrid
$50K - $60K/yr
Serve as the fill-in for the mashgiach expense report processing when regular team members are out ... Full-Time
Kashrus Billing Assistant
New York, NY · Hybrid
$50K - $60K/yr
Serve as the fill-in for the mashgiach expense report processing when regular team members are out ... Full-Time
Full Time Mashgiach information
What is the difference between Full Time Mashgiach vs Part Time Mashgiach?
| Aspect | Full Time Mashgiach | Part Time Mashgiach |
|---|---|---|
| Credentials | Requires certification in kashrut supervision, often full certification | Requires similar certification but may be less comprehensive or part-time |
| Work Environment | Works full days at a single establishment, overseeing daily kashrut compliance | Works fewer hours, often at multiple locations or shifts |
| Employer & Industry Usage | Employed by a single kosher establishment or company, full-time commitment | Contracted for specific hours or days, often freelance or part-time basis |
The main difference between a Full Time Mashgiach and a Part Time Mashgiach lies in their work hours, commitment level, and certification scope. Full Time Mashgiachs work daily, overseeing all aspects of kashrut compliance at one location, while Part Time Mashgiachs work fewer hours, often at multiple sites. Both roles require similar certifications, but the full-time position demands a greater time commitment and often a more comprehensive certification process.
What is a Full Time Mashgiach?
A Full Time Mashgiach is a person employed by a food establishment, such as a restaurant, catering service, or food manufacturer, to ensure that all food preparation and handling complies with Jewish dietary laws (kashrut). The Mashgiach supervises the kitchen, ingredients, and food processes to guarantee everything meets kosher standards. They may also be responsible for checking deliveries, lighting pilot lights on stoves, and maintaining records. A Full Time Mashgiach typically works regular hours and is present whenever food is being prepared or served. Their role is essential for establishments that wish to be certified kosher.
What are the key skills and qualifications needed to thrive as a Full Time Mashgiach, and why are they important?
To excel as a Full Time Mashgiach, a thorough understanding of Jewish dietary laws (kashrut), strong attention to detail, and rabbinic endorsement or certification are typically required. Familiarity with kosher certification processes, food safety protocols, and sometimes digital tracking systems is important. Integrity, vigilance, and effective communication are essential soft skills for ensuring compliance and building trust with kitchen staff. These competencies are vital to maintaining kosher standards and upholding the reputation and trustworthiness of the establishment.
What are some common challenges faced by a Full Time Mashgiach, and how can they be addressed?
A Full Time Mashgiach often encounters challenges such as managing diverse schedules, ensuring strict adherence to kosher standards, and communicating effectively with kitchen staff who may not be familiar with kosher laws. Addressing these challenges requires strong organizational skills, clear communication, and a proactive approach to training and supervising staff. Building good relationships and regularly reviewing procedures helps ensure a smooth workflow and upholds the integrity of kosher certification.
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$50K - $60K/yr
Full-time
Medical, Dental, Vision, Life, Retirement, PTO
Posted 14 days ago
Job description
Who We Are:
The Orthodox Union (OU) is the largest Orthodox Jewish organization in the U.S., founded in 1898. The OU supports a vast network of synagogues, youth programs, advocacy efforts, services for individuals with disabilities, and international initiatives. It also operates the leading kosher certification service, recognized globally by thesymbol on numerous kosher food products.
Position Summary:
The Accounting Department of the Orthodox Union is seeking a detail-oriented and organized Kashrus Billing Assistant to support our billing operations. This role plays a key part in ensuring accurate and timely invoicing for Kashrus services and maintaining strong communication with both internal departments and external customers.
It is important that this person can work independently, is detail-oriented, and brings a pleasant, professional demeanor to interactions with colleagues and clients alike. In addition to billing responsibilities, this position will also serve as the backup for processing mashgiach expense reports occasionally.
Hybrid work model: 3 days in-office (Lower Manhattan), 2 days remote (subject to change based on organizational needs).
Responsibilities:
The Kashrus Billing Assistant will be responsible for a wide range of tasks, including but not limited to the following:
- Review billing data for accuracy; investigate and resolve discrepancies promptly
- Serve as the fill-in for the mashgiach expense report processing when regular team members are out
- Process monthly credits of invoices for entry into accounting software
- Create and email monthly statements to customers
- Generate and email weekly, monthly, and special request Kashrus certification fee invoices
- Monitor and respond to incoming emails in the general billing inbox
- Communicate with account managers and customers to resolve billing questions or issues
- Review newly created company records in internal systems to ensure accuracy
- Organize and send monthly billing reports to Rabbinic account managers for approval
- Maintain and update customer and billing information in internal systems
- Perform other duties or ad hoc projects as assigned by management
Qualifications:
- Preferably Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field
- 1-2 years of billing, accounting, or administrative experience (nonprofit or service industry experience a plus)
- Proficiency with Microsoft Office applications (Excel, Word, and Outlook); comfortable working with PDFs
- Ability to manage multiple priorities and meet deadlines
- Familiarity with or interest in kashrus and Jewish communal organizations preferred
- Ability to learn and navigate internal Kashrus software
- Strong organizational skills with excellent attention to detail and accuracy
- Excellent verbal and written communication skills
- Analytical and problem-solving skills
- Capable of working independently while maintaining effective communication with the team
- Professional and pleasant demeanor when interacting with internal colleagues and external customers
- Comfortable handling sensitive financial information with discretion and integrity
Salary & Benefits:
The salary range for this positionis$50,000-$60,000, commensurate with experience.
Health, Dental & Vision Insurance:
The OU offers health insurance through an Individual Coverage Health Reimbursement Arrangement (ICHRA). Instead of a single group plan, employees have the freedom to choose their own health insurance plan thatfits their personal and family needs. The OU contributes a generous monthly amount directly toward your premium, making coverage more flexible, affordable, and tailored to you.
Employees enrolled in our health plan also receive an annualBeniCompstipend, a supplemental benefit that reimburses eligible medical, pharmaceutical, dental, and vision expenses.
In addition, the OU offers employees group dental and vision insurance through MetLife.
Additional Benefits and Perks:
- 10 Paid sick days
- 10-15 Paid vacation days
- Paid Jewish and Federal holidays
- Short Fridays to accommodate for Sabbath observance
- Free life and disability insurance
- Discounted continuing education opportunities
- 403(b) retirement plan with a 5% employer match after 3 years (requires a minimum 2% employee contribution)