Full Time Invoice Processing Analyst Jobs in Springfield, MA

JOB DESCRIPTION

Job Title: Accounts Payable Specialist

Reports to:Controller

Location:Enfield, CT (Hybrid)

Type: Full-Time, Exempt

Travel: Rare

About Louth Callan

Louth Callan (LCR EPC, LLC) is a full-service power infrastructure EPC contractor specializing in utility-scale solar, battery energy storage (BESS), substations, and high-voltage transmission. We self-perform the majority of our work with in-house engineering and construction capabilities, delivering tough projects East of the Mississippi that others won’t touch. We are scaling rapidly and building the financial foundation to support aggressive growth while maintaining discipline, accountability, and best-in-class project delivery.

Our core values guide how we operate: Build Strong. Build Right. Build Ahead. • People Power Performance • Work Hard, Live Well • Resilient Solutions. Innovative Results.

Role Overview

The Accounts Payable Specialist is a key member of the finance team responsible for accurate, timely, and controlled processing of vendor and subcontractor payables across our growing portfolio of EPC projects. This role owns the full AP cycle — from invoice intake and job-cost coding through matching, approvals, payment execution, and vendor relationship management — in a fast-paced construction environment.

You will partner closely with Project Managers, Project Controls, Procurement, and the Controller to ensure clean cost coding, proper documentation (including lien waivers), and disciplined cash outflow. Success requires strong attention to detail, construction AP knowledge, ownership of the payables pipeline, and the ability to keep vendors paid accurately while protecting the company.

Key Responsibilities

Invoice Processing & Job Cost Coding

• Receive, review, and process vendor and subcontractor invoices for accuracy, proper authorization, and complete supporting documentation.

• Code invoices accurately to the correct project, cost code, and general ledger account in coordination with Project Managers and Project Controls.

• Perform three-way matching (PO / receiving / invoice) where applicable and resolve discrepancies promptly.

• Ensure change orders, backcharges, and joint-check arrangements are properly reflected before payment.

Payments, Retainage & Lien Waivers

• Prepare and execute payment runs (check, ACH, wire) in accordance with payment terms, cash position, and approval matrix.

• Track and manage subcontractor and vendor retainage; process retainage releases only when required documentation is complete.

• Collect, review, and file unconditional and conditional lien waivers as a condition of payment; maintain organized waiver records.

• Coordinate with Project Managers on disputed invoices, short pays, and payment holds related to performance or documentation issues.

Vendor Management & Controls

• Maintain clean vendor master data; set up new vendors with proper W-9, insurance, and banking information.

• Respond to vendor inquiries professionally and resolve payment status questions in a timely manner.

• Support internal controls around invoice approval, dual authorization for payments, and segregation of duties.

• Assist with 1099 preparation, year-end reporting, and any audit or bonding-related AP documentation requests.

Reporting & Process Improvement

• Prepare and maintain AP aging reports, open invoice lists by project, and payment forecasts for the Controller and leadership.

• Reconcile the AP sub-ledger to the general ledger and assist with month-end close activities related to payables and accrued costs.

• Help refine AP processes and documentation as the company scales; contribute to system improvements and data integrity.

• Partner with Procurement and Project Controls to improve PO compliance, receiving processes, and cost coding accuracy at the source.

*The Key Job Responsibilities described are not a comprehensive list. Additional duties may be assigned as business needs evolve, and the scope of the position may change accordingly

Qualifications

Required

• High school diploma required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.

• 3+ years of accounts payable experience, ideally in construction, EPC, or project-based industries.

• Solid understanding of invoice processing, three-way matching, job cost coding, and construction payment practices.

• Experience collecting and managing lien waivers and working with subcontractor payment documentation.

• Strong attention to detail, organizational skills, and ability to manage high invoice volume across multiple projects.

• Comfortable with accounting systems and Microsoft Excel; ability to learn construction-specific tools (e.g., Trimble, Vista, Sage, or similar).

• Clear written and verbal communication skills; professional demeanor when working with internal teams and external vendors.

Preferred

• Direct experience with construction AP in power, solar, heavy civil, or related infrastructure work.

• Familiarity with retainage on payables, joint checks, and subcontractor compliance documentation.

• Prior experience in a high-growth or multi-project construction environment.

• Knowledge of 1099 reporting and basic sales/use tax considerations on invoices.

What Success Looks Like

• Invoices are coded accurately, approved cleanly, and paid on time with complete documentation.

• AP aging is tightly managed; exceptions and holds are actively worked and resolved.

• Lien waivers and retainage are controlled; payment risks are minimized.

• Project teams and leadership have clear visibility into open payables by project and cost code.

• You are viewed as a reliable partner who protects cash, supports the field, and keeps vendors paid accurately.

How We Work

We value discipline, ownership, and results over perfect process. We move fast, hold each other accountable, and push beyond comfort zones. We expect our AP Specialist to operate the same way — high ownership of the payables pipeline, clear communication with project teams, and a bias for accuracy and control in every payment.

Compensation & Application

Competitive base salary commensurate with experience, performance bonus eligibility, and benefits package. Opportunity for growth as the finance function scales with the company.