Job Title: Household Manager & Family Assistant
Location: Rye, NY (10580)
Employment Type: Full-Time; 35 hours/week guaranteed
Schedule: M, W, F; 7am-7pm w/ flexibility to shift hours later
Compensation: $30-$35/hr, based on experience
Start Date: ASAP
Requirements
- Authorized to work in the United States
- Maintain a smoke-free environment
- Reliable transportation
- Love of children and dogs
About Our Family
We are a busy, high-energy household with three school-age children and a large, lovable dog. Both parents work full-time in demanding professional roles, with one parent traveling frequently. Our home is active, organized, and always moving, and we take pride in creating a well-run environment where everyone can thrive. We have a strong foundation of household support in place and we are looking for someone who can become a trusted part of our team and help elevate the way our household operates.
We are direct, driven, and professional, while also valuing warmth, flexibility, and a team-oriented approach. The right person will be a true partner in managing the many moving parts of our home and family life; someone who takes ownership, anticipates needs, and confidently steps in to keep things running smoothly.
Who You Are / What We're Looking For
- Take-Charge & Proactive: You are a true doer who sees what needs to be done and takes ownership without waiting for direction. You have a natural ability to anticipate needs, solve problems, and keep things moving forward.
- Project Manager Mindset: You are skilled at coordinating multiple priorities, from household projects and maintenance needs to schedules, vendors, and family logistics. You bring structure, follow-through, and accountability to every task you manage.
- Highly Organized: You excel at keeping details organized and ensuring nothing falls through the cracks. Whether managing calendars, communications, bills, or ongoing projects, you create order and efficiency.
- Strong Household Management Skills: You are comfortable overseeing the moving parts of a busy household, including coordinating vendors, managing home projects, and keeping day-to-day operations running smoothly.
- Administrative & Executive Assistant Instincts: You are comfortable working behind a desk handling emails, follow-ups, scheduling, payments, and other administrative responsibilities. You bring a polished, professional approach to managing both logistics and relationships.
- High-Energy & Adaptable: You thrive in a fast-paced environment and can shift seamlessly between planning, problem-solving, and hands-on support. You bring positive energy and the ability to manage changing priorities with ease.
- Confident & Assertive: You are comfortable taking initiative, making decisions, and speaking up when something needs attention. You are confident, adaptable, and able to navigate a variety of personalities and situations with grace and professionalism.
- Intuitive & Aware: You can read the room, understand what is needed, and adjust your approach accordingly. You are emotionally intelligent and know when to step in, take charge, or provide support.
- Team-Oriented & Reliable: You work collaboratively with the family and other household support team members to create a seamless experience. You are dependable, trustworthy, and someone who can truly become an extension of the household.
Key Responsibilities
Family Support
- Manage afternoon school and activity pickups across two schools, coordinating multiple children simultaneously
- Provide back-up childcare and child supervision as needed
- Assist with homework during the school year
- Prep backpacks, clothing, and snacks for the kids
- Handle kid-related errands and follow through on school communications (forms, field day items, medical paperwork, etc.)
- Stay on top of school and activity emails and take action without prompting
Administrative & Personal Assistant Support
- Manage household calendar and family schedules
- Handle bill payment and basic receipt/budget tracking
- Manage personal GMail account: coordinate camps, doctor appointments, event registrations, and family scheduling
- Manage travel logistics including hotel and restaurant reservations
- Plan and execute family events, (e.g., kids' birthday parties including, invitations, coordination, logistics)
Household Organization & Maintenance
- Maintain household organization systems to keep the home running smoothly
- Complete daily resets and prepare the home for weekly cleaners
- Light tidying including loading/unloading of dishes, clearing surfaces, and vacuuming high-traffic areas
- Coordinate holiday and guest prep
Inventory & Errands
- Restock pantry, fridge, and household supplies
- Manage running household supply lists
- Manage household orders and subscriptions (Amazon/Costco/Target)
- Returns, dry cleaning, prescriptions, and gift shopping
Meal Planning & Prep
- Cook healthy meals for family 2x/week
- Prep school lunches 1-2x/week
- Compile grocery shopping list
- Kitchen clean-up and maintenance
Deep Cleaning & Special Projects
- Occasional deep clean of fridge and coordinate cleaners doing deep clean of other areas annually
- Organizational projects (items to donate/sell, toy organization, medicine cabinets, kitchen organization)
Laundry & Linen Care
- Assist with washing, folding, and organizing of family laundry
- Make a schedule for and handle weekly linen rotation
- Maintain tidy and well stocked laundry areas
Vendor & Property Oversight
- Source vendors, obtain quotes, and manage household projects (current example: outdoor furniture refresh)
- Oversee cleaners/contractors/landscapers
Vehicle Management
- Schedule maintenance
- Fueling, cleaning, and organizing of vehicles
- Track registration and insurance
Pet Care
- Vet and grooming scheduling
- Maintain pet supplies
How to Apply
Please submit a short intro letter, an updated resume, and 3 professional references with contact information.
Please Note: This role requires a background check.
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